Global Facilities Manager (12 Month Fixed Term Contract) in London

What we’re all about. We find, when we come together in the pursuit of excellence, great things happen. And that’s how we do things at Quantexa – together. Our business is data, but our culture is collective. We’re about growth – but not just the bottom line. We create a culture where people feel empowered to do their best work. We might work across continents and time zones, but that doesn’t stop us from collaborating. We’re connected. We celebrate our successes together, and we unite to tackle the challenges. 41% of our colleagues come from an ethnic or religious minority background. We speak over 20 languages across our 47 nationalities, creating a sense of belonging for all. At Q, we’re looking for people who share that vision. People like you.

The opportunity. Quantexa is looking for a Global Facilities Manager on a 12-month fixed-term contract, where you’ll be empowered to create environments that help every Quantexan thrive. Reporting to our VP of Operations, you’ll champion operational excellence and play a key role in opening new offices, supporting relocations, and ensuring our spaces truly reflect our collective values. This is your opportunity to shape the future of our global workplace, tackle complex challenges, and make a meaningful impact for our teams across continents.

What you’ll be doing. Your responsibilities will span our global footprint, ensuring our spaces reflect our values and empower our teams to do their best work. You’ll also lead and support one direct report who covers our APAC portfolio of offices.

• Oversee global office maintenance, including cleaning, utilities, and ensuring all spaces are welcoming and efficient.
• Support office openings and relocations, helping our teams settle and succeed wherever we grow.
• Own and implement UK Health & Safety requirements, while providing oversight for health and safety in our international locations.
• Act as the main point of contact for office-related matters across all global sites.

Day-to-day activities:

• Manage daily operations of facilities worldwide, ensuring smooth functioning and minimal disruptions.
• Liaise with building management for maintenance, security, fire safety, and refurbishment projects.
• Build and maintain strong relationships with service providers, contractors, and vendors - negotiating and managing contracts to deliver value.
• Order and maintain office supplies, including furniture, stationery, refreshments, and kitchen essentials.
• Ensure all offices meet health and safety requirements and comply with relevant legislation.
• Oversee distribution of incoming mail and packages.
• Collaborate with the finance team to monitor and manage office-related expenses.
• Coordinate with local office representatives to standardise facility processes and practices.
• Identify and mitigate risks related to facilities operations, preparing for and managing incidents such as natural disasters and unforeseen disruptions.
• Report on global office space utilisation, supporting data-driven decisions for our workplace strategy.

Requirements. What you’ll bring.

• Proficiency in Microsoft Office (Excel, Word, PowerPoint) to support seamless operations.
• Experience with project management platforms such as Asana, Trello, and Jira, enabling effective coordination and delivery.
• Familiarity with communication tools, including Slack and Microsoft Teams, to connect and collaborate across our global teams.
• Knowledge of local health and safety standards (e.g., ISO 45001), ensuring our workplaces are safe and compliant.
• Understanding of IT basics to work closely with IT teams and support office equipment needs.

• Active listening, with a genuine interest in understanding the needs of teams and employees across our global offices.
• Multitasking, balancing multiple responsibilities and stakeholders in a fast-paced, international environment.
• Strong time management, prioritising tasks effectively - especially when managing operations across different time zones.
• Analytical thinking, evaluating situations and identifying efficient, cost-effective solutions.
• Proactive problem solving, anticipating challenges and addressing them before they escalate.
• Decisive under pressure, making sound decisions quickly during emergencies or unexpected issues.
• Empathy, supporting employees’ needs and fostering a sense of belonging in our multicultural community.
• Collaboration, working seamlessly with departments, stakeholders, and external partners to achieve shared goals.
• Relationship building, nurturing trust and strong connections with employees, leadership, and vendors.

Benefits. Our perks and quirks.

What makes you Q will help you to realize your full potential, flourish and enjoy what you do, while being recognized and rewarded with our broad range of benefits.

• Competitive salary
• Company bonus
• 25 days annual leave (with the option of buying up to 5 days, and rolling over up to 10), plus national holidays + your birthday off!
• Pension scheme with a company contribution of 6% (when you contribute 3%)
• Private Healthcare with AXA, including dental & optic cover
• Life Insurance and Income Protection
• Regularly bench-marked salary rates
• Enhanced Maternity, Paternity, Adoption, or Shared Parental Leave
• Well-being days
• Volunteer Day off
• Work from Home Equipment
• Commuter, Tech and cycle to work schemes
• Octopus EV Salary Sacrifice scheme
• Free Calm App Subscription #1 app for meditation, relaxation and sleep
• Continuous Training and Development, including access to Udemy Business
• Spend up to 2 months working outside of your country of employment over a rolling 12-month period with our ‘Work from Anywhere’ policy
• Employee Referral Program
• Team Social Budget & Company-wide Socials

Our mission. We have one mission. To help businesses grow. To make data easier. And to make the world a better place. We’re not a start-up. Not anymore. But we’ve not been around that long either. What we are is a collection of bright, passionate minds harnessing complexities and helping our clients and their communities. One culture, made of many. Heading in one direction – the future.

It’s all about you. We want you to feel welcome, valued, and respected—because it’s your individuality and passion that make you Q. We see that, and we celebrate it. That’s why we’re proud to be an Equal Opportunity Employer. We are committed to fostering an inclusive and diverse work environment, continuously improving to ensure everyone belongs. Our recruitment process is designed to be inclusive and accessible. If you need any reasonable adjustments or accommodations, please let our Talent Acquisition Team know—we’re happy to assist. No matter your race, beliefs, color, national origin, gender, sexual orientation, age, marital status, neurodiversity, or abilities—whoever you are—if you’re a passionate, curious, and caring human eager to push the boundaries of what’s possible, we want to hear from you.