Facilities Administrator

Facilities Administrator

Cardiff Full-Time 30000 - 42000 Β£ / year (est.) No home office possible
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At a Glance

  • Tasks: Support the Operations Team with admin tasks and maintenance planning.
  • Company: Join a leading global data centre operator known for rapid growth and innovation.
  • Benefits: Enjoy a 6-month contract with potential for future opportunities and a dynamic work environment.
  • Why this job: Be part of a cutting-edge industry, working with top tech companies and making a real impact.
  • Qualifications: Experience in facilities administration and strong communication skills are preferred.
  • Other info: Proficiency in Microsoft Office and ticketing systems like ServiceNow is essential.

The predicted salary is between 30000 - 42000 Β£ per year.

Facilities Administrator – Data Centre Project – Cardiff – 6-Month Contract

This is your opportunity to work for a global data centre operator that has been recognised for as one of fastest growing and well-known groups in the industry.

Having received significant investment, this established data centre group is in their next phase of growth and require the expertise of a Facilities Administrator. They have established partnerships with many of the well-known technology powerhouses and tailor to their development to their client\’s requirements.

Responsibilities:

  • Administrative duties for the Operations Team.
  • Liaise with customers and contractors for maintenance planning.
  • Upload all work reports to SharePoint including planned maintenance reports, callouts & remedial / project works.
  • Update departmental trackers, such as competency registers, insurance register, waste carriers trackers, etc.
  • Update and maintain weekly ops tracker showing all planned works for the past and upcoming weeks
  • Deal with general enquires
  • General administration and maintain company records
  • Process Quotations and Raise Purchase Orders
  • Raise Access & Delivery Requests
  • Raise Access to Work Permits for all contractors attending site
  • Requirements:

  • Proven experience of working in a facilities department and/ or dealing with customers / contractors, preferred.
  • Ability to communicate well in both oral and written reports.
  • Proficiency in Microsoft Office, Outlook, Word, Excel and company ticketing systems, Service Now.
  • If this role is of interest to you, please apply now!

    #LI-AC2

    Facilities Administrator employer: Quanta part of QCS Staffing

    Join a leading global data centre operator in Cardiff, where you will be part of a dynamic team driving growth and innovation in the technology sector. With a strong focus on employee development, this company offers a collaborative work culture, competitive benefits, and opportunities for professional advancement, making it an ideal place for those seeking meaningful and rewarding employment.
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    Contact Detail:

    Quanta part of QCS Staffing Recruiting Team

    StudySmarter Expert Advice 🀫

    We think this is how you could land Facilities Administrator

    ✨Tip Number 1

    Familiarise yourself with the specific software and tools mentioned in the job description, such as SharePoint and ServiceNow. Being able to demonstrate your proficiency in these systems during an interview can set you apart from other candidates.

    ✨Tip Number 2

    Research the company’s partnerships and projects within the data centre industry. Understanding their clients and the nature of their work will help you tailor your conversation and show genuine interest during interviews.

    ✨Tip Number 3

    Prepare examples from your past experience that highlight your administrative skills and ability to liaise with customers and contractors. Be ready to discuss how you've successfully managed similar responsibilities in previous roles.

    ✨Tip Number 4

    Network with professionals in the facilities management and data centre sectors. Engaging with industry contacts can provide valuable insights and potentially lead to referrals, increasing your chances of landing the job.

    We think you need these skills to ace Facilities Administrator

    Administrative Skills
    Customer Service Skills
    Communication Skills
    Proficiency in Microsoft Office Suite
    Data Entry Skills
    Attention to Detail
    Time Management
    Organisational Skills
    Experience with SharePoint
    Familiarity with Ticketing Systems (e.g., ServiceNow)
    Problem-Solving Skills
    Ability to Work Independently
    Team Collaboration Skills
    Record Keeping

    Some tips for your application 🫑

    Tailor Your CV: Make sure your CV highlights relevant experience in facilities administration. Emphasise any previous roles where you liaised with customers and contractors, as well as your proficiency in Microsoft Office and ticketing systems.

    Craft a Strong Cover Letter: Write a cover letter that specifically addresses the responsibilities listed in the job description. Mention your experience with administrative duties, maintenance planning, and your ability to communicate effectively.

    Highlight Relevant Skills: In your application, clearly outline your skills related to the role, such as your experience with SharePoint, updating trackers, and processing quotations. Use specific examples to demonstrate your capabilities.

    Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Facilities Administrator.

    How to prepare for a job interview at Quanta part of QCS Staffing

    ✨Know Your Responsibilities

    Familiarise yourself with the specific duties of a Facilities Administrator. Be prepared to discuss how your previous experience aligns with tasks like liaising with customers and contractors, managing maintenance planning, and handling administrative duties.

    ✨Showcase Your Communication Skills

    Since effective communication is key in this role, think of examples where you've successfully communicated with clients or contractors. Highlight your ability to convey information clearly in both oral and written formats.

    ✨Demonstrate Technical Proficiency

    Brush up on your skills with Microsoft Office and any ticketing systems you’ve used, such as ServiceNow. Be ready to discuss how you've utilised these tools in past roles to improve efficiency or manage tasks.

    ✨Prepare Questions for the Interviewer

    Have a few thoughtful questions ready about the company’s operations or the specifics of the role. This shows your genuine interest in the position and helps you assess if it’s the right fit for you.

    Facilities Administrator
    Quanta part of QCS Staffing
    Location: Cardiff
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