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- Tasks: Manage project documents and ensure everything is organised and up-to-date.
- Company: Join a leading pharmaceutical company known for its innovative veterinary vaccines.
- Benefits: Enjoy a 24-month contract with opportunities for growth and learning.
- Why this job: Be part of exciting projects that make a real impact in the pharmaceutical industry.
- Qualifications: Experience in document control and strong organisational skills are essential.
- Other info: Work in a dynamic team environment with a focus on efficiency and collaboration.
The predicted salary is between 36000 - 60000 £ per year.
Project Document Controller & Assistant – UK, London – 24 Month Contract
Do you want to be involved with exciting pharmaceutical projects?
When it comes to the development and production of veterinary vaccines, our pharmaceutical client has the largest centre in the industry worldwide and is a Centre of Excellence; employing more than 1000 people. They are looking to add to their team and require a Project Document Controller & Assistant.
Essential Duties and Responsibilities for this role include, but are not limited to, the following:
- Act as the primary administrator and point of contact for the project document control platform (e.g., Aconex, Asite, PIMS, SharePoint, or equivalent).
- Maintain and update the document management system, ensuring proper version control, metadata tagging, and audit readiness.
- Coordinate document workflows: issue, review, approval, and distribution; working to design new processes for optimise efficiency.
- Ensure all project documentation is accurately filed and organised in accordance with internal procedures and industry standards. Assist internal and external stakeholders to ensure complete and up-to-date documentation submission.
- Provide support during audits and project reviews by retrieving or compiling documentation.
- Manage submission milestones, manage RFI logs and approval chains to ensure relevant personnel are notified appropriately to aid timely completion.
- Onboard new Project team members; train and support to use documentation management systems, document submission and review protocols. Develop guides and training resources on key functions and processes utilised by the Project.
- Monitor and ensure appropriate access permissions for Project Team members.
- Help the Main Contractor to manage the systems list, RFI log, punches.
- Support Project managers in updating the Project Execution Plan and in developing a turnover & commissioning plan.
Desirable Experience:
- Proven experience in a similar role in a project environment, ideally within engineering, construction, or pharmaceutical industries.
- Strong working knowledge of document control systems (e.g., Aconex, Viewpoint, SharePoint, PIMS or similar platforms).
- Excellent organisational skills with high attention to detail and accuracy.
- Strong verbal and written communication skills in English.
- Proficiency with Microsoft Office Suite (Excel, Outlook, Word, Teams, PowerPoint).
- Ability to handle sensitive information confidentially and professionally.
- Capable of working independently and managing multiple priorities.
- Right to work in the UK.
If this role is of interest, please apply now!
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Project Document Controller & Assistant employer: Quanta Consultancy Services Ltd
Contact Detail:
Quanta Consultancy Services Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Document Controller & Assistant
✨Tip Number 1
Familiarise yourself with document control systems like Aconex or SharePoint. Having hands-on experience or even a basic understanding of these platforms can set you apart during the interview process.
✨Tip Number 2
Brush up on your organisational skills by creating mock document workflows. This will not only help you understand the processes better but also demonstrate your proactive approach to potential employers.
✨Tip Number 3
Network with professionals in the pharmaceutical and construction industries. Attend relevant events or join online forums to gain insights and possibly get referrals that could lead to an interview.
✨Tip Number 4
Prepare to discuss how you would handle sensitive information and maintain confidentiality. This is crucial in the role, and showcasing your understanding of these principles can make a strong impression.
We think you need these skills to ace Project Document Controller & Assistant
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the essential duties and responsibilities. Tailor your application to highlight relevant experience in document control and project management.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous roles that involved document control systems or project administration, particularly in engineering, construction, or pharmaceutical settings.
Showcase Your Skills: Make sure to mention your organisational skills, attention to detail, and proficiency with document control platforms like Aconex or SharePoint. Provide specific examples of how you've used these skills in past roles.
Craft a Strong Cover Letter: Write a compelling cover letter that connects your background to the job requirements. Explain why you're interested in this role and how you can contribute to the team’s success.
How to prepare for a job interview at Quanta Consultancy Services Ltd
✨Know Your Document Control Systems
Familiarise yourself with the document control systems mentioned in the job description, such as Aconex and SharePoint. Be prepared to discuss your experience with these platforms and how you've used them to manage documentation effectively in previous roles.
✨Showcase Your Organisational Skills
Highlight your organisational skills during the interview. Provide examples of how you've maintained version control and ensured audit readiness in past projects. This will demonstrate your attention to detail and ability to manage multiple priorities.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. Think about challenges you’ve faced in document management and how you resolved them. This will show your critical thinking and adaptability in a project environment.
✨Communicate Clearly and Confidently
Since strong verbal and written communication skills are essential for this role, practice articulating your thoughts clearly. Be ready to explain complex processes simply, as you may need to train new team members on documentation protocols.
