At a Glance
- Tasks: Provide top-notch administrative support and keep the office running smoothly.
- Company: Join a friendly and professional organisation with a supportive culture.
- Benefits: Enjoy part-time hours, work-life balance, and overtime pay for weekend shifts.
- Other info: Perfect for those who thrive in a busy environment and love helping others.
- Why this job: Be a key player in a dynamic team and enhance your organisational skills.
- Qualifications: Exceptional organisational skills and proficiency in Microsoft Word and Excel required.
Part-Time Personal Assistant / Administrator
Hours: Monday to Friday, 10:30am – 3:30pm (22.5 hours per week)
We are seeking a highly organised, proactive and professional Personal Assistant / Administrator to join our client’s team on a part-time basis. This is an office-based role that would suit someone who enjoys working in a busy environment, takes pride in producing work of an exceptional standard, and has a keen eye for detail and presentation. While the role is predominantly Monday to Friday, there will be weekend working a few times each year to support key events. Any weekend hours worked will be compensated with time off in lieu or overtime pay.
About the Role
As a key member of the team, you will provide comprehensive administrative and PA support, ensuring the smooth day-to-day running of the office. You will be confident managing multiple priorities, communicating with a wide range of people, and maintaining a professional and welcoming approach at all times.
Key Responsibilities:
- Providing general PA and administrative support.
- Organising meetings and coordinating schedules.
- Managing diaries and appointments.
- Preparing staff rotas and timetables.
- Updating and maintaining spreadsheets using Microsoft Excel.
- Preparing professional documents using Microsoft Word.
- Booking travel and accommodation when required.
- Answering telephone calls and responding to member and general enquiries.
- Maintaining accurate records and ensuring administrative processes run efficiently.
- Supporting the wider team with ad hoc administrative duties as required.
About You
We’re looking for someone who is naturally organised, enjoys working with people, and takes pride in delivering work to a consistently high standard. You will have:
- Exceptional organisational skills and meticulous attention to detail.
- A methodical and structured approach with a strong focus on accuracy.
- Advanced proficiency in Microsoft Word and Microsoft Excel.
- Excellent written and verbal communication skills.
- The ability to manage multiple tasks and prioritise effectively in a busy office.
- Outstanding interpersonal and customer service skills.
- A friendly, approachable and confident personality.
- A polished and professional manner.
- A proactive attitude with the ability to work independently and use initiative.
- Reliability, discretion and a high level of professionalism.
What We Offer:
- Part-time hours that support a healthy work-life balance.
- A friendly and supportive working environment.
- Time off in lieu or overtime payment for weekend working.
- The opportunity to play an important role within a professional and welcoming organisation.
If you are an experienced PA or Administrator who thrives in a varied role and enjoys providing first-class administrative support, we would love to hear from you.
Quality Personnel acting as an Employment Agency & Business (rated as one of the top 3 Agencies in Milton Keynes for the 6th year running!). Please note due to the volume of applications we receive you will only be contacted if we are progressing your application.
PA Administrator in Silverstone employer: Quality Personnel
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StudySmarter Expert Advice🤫
We think this is how you could land PA Administrator in Silverstone
✨Get Involved in Local HR Events
Check out local HR networking events or workshops in your area. These are great opportunities to meet industry professionals, learn about the latest trends in human resources, and potentially get leads on part-time roles like the one at Quality Personnel.
✨Join HR Communities Online
Platforms like SHRM Connect or HR-specific LinkedIn groups are gold mines for job leads and industry discussions. Engaging in conversations can put your name out there and might just catch the eye of someone from Quality Personnel looking for a part-time star!
✨Utilise University Career Services
If you're studying or have recently graduated, don’t forget about your university's career services. They often have contacts in the HR world that can help you score a part-time gig, plus you can access exclusive job boards!
✨Direct Applications Through Our Website
When you find the part-time role you're excited about, apply directly through our website. This not only shows your enthusiasm but also helps us streamline the hiring process. Make your application stand out with a tailored approach!
We think you need these skills to ace PA Administrator in Silverstone
Some tips for your application 🫡
Showcase Your People Skills:In human resources, it’s all about connecting with people. Make sure your CV highlights any relevant experience in recruitment, employee relations, or conflict resolution. If you’ve got any certifications in HR or related fields, don’t forget to flaunt them!
Tailor Your Cover Letter to Shine Bright:When applying for a part-time HR role at Quality Personnel, your cover letter should reflect your motivation and enthusiasm for the position. Discuss your passion for people management and how you can contribute to their team, even on a part-time basis.
Demonstrate Flexibility and Availability:Since it's a part-time role, be clear in your application about your availability. HR often requires a balance of flexibility and commitment, so outline any existing commitments and how you plan to manage your time effectively.
Include Real-Life Examples:When describing your experience, use specific examples that illustrate your competency in HR tasks. Whether it’s handling employee onboarding or managing records, these anecdotes can make your application stand out to Quality Personnel.
How to prepare for a job interview at Quality Personnel
✨Know Your HR Basics Inside Out
As we're diving into a part-time HR role, let’s brush up on key HR concepts like recruitment processes, employment law, and employee engagement strategies. Prepare to explain how you've handled various HR scenarios in the past or how you'd approach them in the future – this shows you can hit the ground running!
✨Get Creative with Your HR Portfolio
Bring along a portfolio showcasing your HR projects, like recruitment plans or engagement activities you've designed. This isn't just for show; it helps us illustrate our hands-on experience and creativity, making us stand out to Quality Personnel. Plus, it’s a tangible way to discuss our achievements!
✨Brush Up on Behavioural Interview Techniques
Expect a mix of traditional and behavioural interview questions. Prepare STAR answers (Situation, Task, Action, Result) on how you've resolved conflicts or improved team dynamics. Since HR is all about people, our ability to communicate effectively will be under the spotlight.
✨Show Flexibility and Enthusiasm
In a part-time HR role, demonstrating a flexible approach to working hours and responsibilities can make us more appealing to Quality Personnel. Expressing our eagerness to learn and contribute to the team will demonstrate that we're not just filling a position, but genuinely excited to be part of their journey!
