Administration & Finance Assistant in Milton Keynes

£30,000 per annum | 6-Month FTC | View to Permanent | Remote | London – 1 day per month | 08:30 – 17:30

Are you an experienced Administration & Finance Assistant looking for a varied role within a fast-moving business?

Our client is looking for someone with directly relevant experience in a similar/mirrored role, who can confidently support both the finance and administration functions, alongside client onboarding, project administration and day-to-day business operations.

This is a varied position suited to someone who is highly organised, proactive, accurate and comfortable managing multiple priorities.

Key Responsibilities

Finance & Client Administration

• Onboarding new clients and recording key information across databases and systems
• Providing standard information required for client system set-up
• Chasing purchase orders and raising sales invoices across project and accounting systems
• Recording invoice due dates and producing overdue reports
• Supporting with chasing outstanding paymentsMonitoring the Stripe payment portal, posting invoices and onboarding clients
• Maintaining the freelancer spend database and recording purchase invoices on project and accounting software
• Posting purchase invoices relating to overhead spend and expenses
• Posting accruals and prepayment journals
• Supporting purchase and sales ledger activities

Project & Business Administration

• Sending event invites to new members and managing the database
• Offboarding clients when required
• Preparing and circulating attendance reports for key calendar events
• Scheduling project meetings and managing attendee lists
• Assisting with project plans, templates and mapping critical paths
• Updating project trackers and maintaining action logs
• Managing key data, including forms, templates, client and prospective client databases
• Managing the shared mailbox, triaging emails and passing on key information
• Assisting with marketing campaigns and managing mailing lists
• Providing general administrative support across the business
• Completing ad-hoc finance and administration tasks as required

About You

You will have proven experience in a closely mirrored Administration & Finance role and be confident managing both finance and administrative responsibilities.

We're looking for someone with:

• Direct experience in a similar Administration & Finance Assistant / Finance Administrator / Accounts & Administration role
• Excellent organisational and administrative skills with strong attention to detail
• The ability to manage multiple tasks and deadlines simultaneously
• Strong follow-through and the confidence to diplomatically chase actions
• Clear and professional written and verbal communication skills
• Strong Microsoft 365 skills, particularly Excel, PowerPoint, Outlook and Teams
• An understanding of accounting software, purchase ledger and sales ledger
• A high degree of accuracy and confidentiality
• A proactive and self-motivated approach
• The ability to work independently and take ownership
• Confidence working in a fast-moving small business environment

What's on Offer?

• £30,000 per annum
• 08:30 – 17:30
• Predominantly remote working
• One day per month in London for a team meeting
• 25 days' holiday plus bank holidays
• Christmas shutdown
• Varied role covering finance, administration and project support

IMPORTANT

This is not a role for someone looking to move into finance or administration for the first time. Candidates must have previous experience in a closely mirrored role, covering comparable finance and administrative responsibilities.