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- Tasks: Support rental compliance, sales, and marketing with essential admin and coordination tasks.
- Company: Join a dynamic team in Cranfield with a focus on collaboration and efficiency.
- Benefits: Gain valuable experience in property administration on a fixed-term contract.
- Why this job: Make an impact by ensuring smooth operations and effective communication across teams.
- Qualifications: Strong organisational skills, attention to detail, and confident communication abilities required.
- Other info: Opportunity for professional growth in a supportive environment.
The predicted salary is between 30000 - 40000 £ per year.
Our client based in Cranfield are looking for an experienced Administrator with excellent communication skills to join their busy team on a Fixed Term Contract covering Maternity for a duration of 1 Year.
Role Purpose
The Property Administrator provides essential administrative, audit and coordination support across Rental compliance, Sales and Marketing. This role ensures accurate record-keeping, smooth operational processes, and effective communication between internal teams, contractors, and external partners. The position acts as a central point of control for documentation, trackers, and reporting, supporting the efficient running of tenancies, maintenance activities, sales and marketing outputs.
Key Responsibilities
- Compliance & Tenancy Support
- Run monthly checks on compliance and appliance trackers for all projects.
- Produce monthly summary reports for PMs/SMs to follow up with contractors.
- File and maintain all trackers within Documove.
- Ensure trackers are accessible to Touchstone and Annington Rentals teams.
- Act as a point of audit and control for documentation supporting tenancy management, maintenance visits, and statutory checks.
- Sales & Marketing Administration
- Show Homes
- Maintain accurate records of show home and sales furniture, ensuring a robust audit trail.
- Coordinate access to furniture stores.
- Organise contractors for furniture removals, installations and related logistics.
- Sales Admin
- Update all pending sales, reservations, exchanges and legal completions.
- Issue weekly sales reports to relevant stakeholders.
- Invoices & Purchase Orders
- Check LSL monthly invoicing, approve and submit for payment.
- Raise purchase orders and process team-related invoices.
- Customer Services & General Team Support
- Provide administrative cover for the Customer Services function when required.
- Assist with logging, tracking and updating customer service cases.
- Support communication with residents, contractors and internal teams to ensure timely resolution of issues.
- Carry out general administrative duties across the wider team, including document preparation, meeting support, data entry and coordination tasks.
- Contribute to continuous improvement of processes and documentation standards.
Skills & Attributes
- Strong organisational and record-keeping skills.
- High attention to detail and accuracy.
- Confident communicator with internal teams, contractors and external partners.
- Ability to manage multiple tasks and deadlines.
- Proactive, reliable and able to work independently.
- Competent with digital filing systems (e.g. Documove) and standard office software.
- Excellent MS Office skills and experience.
Please note due to the volume of applications we receive you will only be contacted if we are progressing your application.
- Show Homes
Property Administrator - 1 Year Fixed Term Contract in Bedford employer: Quality Personnel Services Ltd
Contact Detail:
Quality Personnel Services Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Property Administrator - 1 Year Fixed Term Contract in Bedford
✨Tip Number 1
Network like a pro! Reach out to your connections in the property sector and let them know you're on the hunt for a Property Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their projects and values, so you can show how your skills align with their needs. We want you to shine when it comes to discussing compliance and tenancy support!
✨Tip Number 3
Practice your communication skills! Since this role requires excellent communication with internal teams and external partners, consider doing mock interviews with friends or family. This will help you articulate your experience and demonstrate your confident communicator abilities.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to find and apply for roles that match your skills. Plus, it shows you're proactive and serious about landing that Property Administrator position.
We think you need these skills to ace Property Administrator - 1 Year Fixed Term Contract in Bedford
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Property Administrator role. Highlight your experience in administration, compliance, and communication skills that match what we're looking for. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of your past experiences that relate to the key responsibilities mentioned in the job description.
Show Off Your Organisational Skills: Since this role requires strong organisational abilities, make sure to mention any relevant tools or systems you've used in the past. If you've worked with digital filing systems like Documove, let us know!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. Don’t miss out on this opportunity!
How to prepare for a job interview at Quality Personnel Services Ltd
✨Know Your Stuff
Before the interview, make sure you thoroughly understand the role of a Property Administrator. Familiarise yourself with key responsibilities like compliance checks and sales administration. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Communication Skills
Since excellent communication is crucial for this role, prepare examples of how you've effectively communicated with teams, contractors, or clients in the past. Think about specific situations where your communication made a difference, and be ready to share those stories.
✨Be Organised
Demonstrate your strong organisational skills by bringing a well-prepared portfolio to the interview. Include copies of your CV, references, and any relevant certifications. Also, consider preparing a list of questions about the role and the company to show your proactive approach.
✨Highlight Your Attention to Detail
This role requires high attention to detail, so be prepared to discuss how you've ensured accuracy in your previous work. You might want to mention specific tools or methods you use to maintain precise records and manage multiple tasks without missing deadlines.