QHSE Administrator

We are seeking a detail-oriented and organized QHSE Administrator to support the Quality, Health, Safety, and Environmental function. This role is ideal for an administrative professional with some exposure to compliance, health & safety, environmental management, or quality processes who is looking to develop their career in a QHSE environment.

The successful candidate will provide administrative support, maintain documentation and records, assist with audits and reporting activities, and help ensure compliance with internal policies and regulatory requirements.

• Maintain and update QHSE documentation, records, procedures, and databases.
• Support the coordination of quality, health, safety, and environmental activities across the business.
• Assist in preparing reports, presentations, and compliance documentation.
• Help track incidents, corrective actions, risk assessments, and follow-up activities.
• Support internal and external audits by organizing records and required documentation.
• Monitor training records and assist with scheduling mandatory QHSE training.
• Ensure accurate filing and retention of compliance-related documents.
• Coordinate meetings, maintain action logs, and follow up on outstanding tasks.
• Assist with data collection and reporting of QHSE metrics and KPIs.
• Provide general administrative support to the QHSE team and stakeholders.

• Previous experience in an administrative, coordinator, or support role.
• Some exposure to Quality, Compliance, Health & Safety, Environmental, or related functions is advantageous.
• Strong organizational and document management skills.
• High attention to detail and accuracy.
• Good written and verbal communication skills.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

• A proactive and reliable team player.
• Strong administrative and coordination capabilities.
• A willingness to learn and develop knowledge of QHSE processes and regulations.
• A customer-focused mindset with excellent attention to detail.
• Someone who enjoys working with data, documentation, and process improvement.

• Flexible Work: Embrace a hybrid work model blending office and remote setup for a balanced lifestyle.
• Endless Learning: Access global opportunities for growth through our 24/7 online learning platform.
• Inclusive Community: Join our Empowered Communities and engage in our Philanthropy program.
• Comprehensive Rewards: Enjoy competitive Total Rewards covering wellness, work/life balance, and more, including a generous referral scheme.
• Caring for Wellbeing: Access our complimentary employee assistance program for mental health support.

At Quadient, our Smart Work approach fosters connection, collaboration, and innovation while offering flexibility based on role requirements. Whether on-site, hybrid, or remote, our work environments are designed to support productivity and engagement. Hybrid employees balance remote and in-office work, on-site roles contribute daily to our vibrant workplace culture, and remote employees stay connected through virtual collaboration and in-person events. No matter where you work, you’ll be part of a dynamic, people-first community that drives success together.

Our values define how we work as a team: Empowerment, Passion, Inspiration and Community. They inspire us to be EPIC. Together. What makes Quadient different is how different we are. We’re a team of individuals with one goal but many perspectives. When you connect with Quadient, you become part of a community that cares - in a culture that embraces differences and values every voice.

We will consider any reasonable modifications to the interview process. If you require any assistance with the application process, please email us at career@quadient.com.

Quadient is an Equal Employment Opportunity Employer. We firmly believe in zero discrimination in employment on any basis, including race, color, religion, sex, national origin, age, disability, veteran or military status, genetic information, citizenship status, and any other characteristics protected by local, state, or federal law.