At a Glance
- Tasks: Support the COO with diary management, correspondence, and administrative systems.
- Company: Dynamic organisation in Farnborough with a focus on leadership support.
- Benefits: Competitive salary, pension scheme, health plans, and generous holiday allowance.
- Other info: Join a supportive team with opportunities for volunteering and community engagement.
- Why this job: Be at the heart of operations, making a real impact while developing your skills.
- Qualifications: Experience as a Personal Assistant with strong communication and organisational skills.
The predicted salary is between 40000 - 50000 € per year.
The Leadership Personal Assistant will provide comprehensive, professional support to the Chief Operating Officer, ensuring effective diary and time management to enable delivery of objectives in line with business and customer deadlines. The role is responsible for prioritising, monitoring, and coordinating email and written correspondence, as well as establishing and maintaining efficient administrative systems and processes. This includes the secure management, storage, and retrieval of information, with particular care for confidential, strategic, personal, and business-critical materials.
Key Accountabilities
- Provide high level, proactive personal assistant support to the Chief Operating Officer, ensuring smooth day to day operations and effective use of time.
- Act as a key point of contact for internal and external stakeholders, managing communications with professionalism and discretion.
- Manage, escape or delegate issues appropriately within the management chain, providing clear instructions and deadlines, and ensuring timely follow up and resolution.
- Ensure all meetings are effectively prepared in advance, with agendas and relevant materials compiled and distributed, and actions tracked through to completion.
- Work collaboratively as a strong team player, building positive and effective relationships with colleagues, teams, and other EAs/PAs.
- Prioritise competing requests effectively and proactively resolve issues where appropriate, using sound judgement and initiative.
Key Capabilities and Knowledge
- Absolute discretion, with the ability to maintain confidentiality and handle sensitive information at all times.
- Loyal, confident, and self aware, demonstrating sound judgement and professionalism.
- Highly motivated self starter with the initiative and capability to work autonomously with minimal supervision.
- Achievement focused, with a strong commitment to delivering high quality outcomes.
- Excellent verbal and written communication skills, with the confidence to engage effectively at all levels.
- Highly effective planning and organisational skills, with strong attention to detail.
- Proven ability to work well under pressure and manage competing priorities calmly and effectively.
- Strong relationship building skills, with the ability to establish trust and credibility across the Performance Leadership Team and the EA/PA community.
- Proactive management and de-confliction of complex appointment schedules.
- Flexible, approachable, and adaptable, with a friendly and collaborative working style.
Experience and Qualifications
- Proven experience in a Personal Assistant role at senior level with a track record of operating with high levels of integrity, professionalism, and discretion.
- Extensive knowledge of MS Office and virtual connectivity platforms.
- Ideally, current Security Clearance.
Benefits
- Matched contribution pension scheme, with life assurance.
- Competitive holiday allowance, with the option to purchase additional days.
- Options to join Health Cash Plan, Private Medical Insurance and Dental Insurance.
- Employee discount portal: Personal Accident Insurance, Travel Insurance, Restaurants, Cinema Tickets and more.
- Support for the Armed Forces community, including the Armed Forces Covenant and Gold Award standard in the Defence Employer Recognition Scheme.
- Volunteering Opportunities – helping charities and local community.
Please note that all applicants for this role must be eligible for SC clearance, as a minimum.
Leadership Personal Assistant employer: QINETIQ LIMITED
As a Leadership Personal Assistant in Farnborough, Hampshire, you will thrive in a dynamic and supportive work environment that prioritises professional growth and employee well-being. Our company offers a competitive benefits package, including a matched contribution pension scheme and health insurance options, alongside a culture that values discretion, integrity, and collaboration. Join us to be part of a team that not only supports the Armed Forces community but also encourages volunteering opportunities, making your role both meaningful and rewarding.
StudySmarter Expert Advice🤫
We think this is how you could land Leadership Personal Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. A friendly chat can sometimes lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and the role. Know what the Chief Operating Officer does and how you can support them. This shows you’re genuinely interested and ready to hit the ground running!
✨Tip Number 3
Practice your communication skills. As a Leadership Personal Assistant, you’ll need to manage communications with professionalism. Role-play common interview questions with a friend to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Leadership Personal Assistant
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience as a Personal Assistant. Use keywords from the job description to show that you understand what we're looking for.
Showcase Your Skills:Emphasise your organisational skills and ability to manage competing priorities. We want to see how you've successfully handled similar responsibilities in the past, so share specific examples!
Be Professional Yet Approachable:Since this role involves liaising with various stakeholders, it's important to convey professionalism in your written application while also showing your friendly and collaborative nature.
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role without any hiccups!
How to prepare for a job interview at QINETIQ LIMITED
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Leadership Personal Assistant. Familiarise yourself with diary management, communication protocols, and how to handle confidential information. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Communication Skills
As a PA, you'll be the key point of contact for various stakeholders. Practice articulating your thoughts clearly and confidently. Prepare examples of how you've effectively managed communications in previous roles, highlighting your professionalism and discretion.
✨Demonstrate Your Organisational Prowess
Be ready to discuss your planning and organisational skills. Bring examples of how you've successfully managed competing priorities or complex schedules in the past. This will illustrate your ability to stay calm under pressure and keep everything running smoothly.
✨Build Rapport with the Interviewers
During the interview, focus on building a positive connection with your interviewers. Show your friendly and collaborative working style by engaging with them and asking insightful questions about the team and company culture. This will help you stand out as a strong team player.
