At a Glance
- Tasks: Support the COO with diary management, correspondence, and administrative systems.
- Company: Dynamic organisation in Farnborough with a focus on leadership and collaboration.
- Benefits: Competitive salary, pension scheme, health plans, and generous holiday allowance.
- Other info: Opportunities for volunteering and community support, plus career growth potential.
- Why this job: Join a supportive team and make a real impact in a fast-paced environment.
- Qualifications: Experience as a Personal Assistant with strong communication and organisational skills.
The predicted salary is between 40000 - 50000 € per year.
The Leadership Personal Assistant will provide comprehensive, professional support to the Chief Operating Officer, ensuring effective diary and time management to enable delivery of objectives in line with business and customer deadlines. The role is responsible for prioritising, monitoring, and coordinating email and written correspondence, as well as establishing and maintaining efficient administrative systems and processes. This includes the secure management, storage, and retrieval of information, with particular care for confidential, strategic, personal, and business-critical materials.
Key Accountabilities
- Provide high level, proactive personal assistant support to the Chief Operating Officer, ensuring smooth day to day operations and effective use of time.
- Act as a key point of contact for internal and external stakeholders, managing communications with professionalism and discretion.
- Manage, escape or delegate issues appropriately within the management chain, providing clear instructions and deadlines, and ensuring timely follow up and resolution.
- Ensure all meetings are effectively prepared in advance, with agendas and relevant materials compiled and distributed, and actions tracked through to completion.
- Work collaboratively as a strong team player, building positive and effective relationships with colleagues, teams, and other EAs/PAs.
- Prioritise competing requests effectively and proactively resolve issues where appropriate, using sound judgement and initiative.
Key Capabilities and Knowledge
- Absolute discretion, with the ability to maintain confidentiality and handle sensitive information at all times.
- Loyal, confident, and self-aware, demonstrating sound judgement and professionalism.
- Highly motivated self-starter with the initiative and capability to work autonomously with minimal supervision.
- Achievement focused, with a strong commitment to delivering high quality outcomes.
- Excellent verbal and written communication skills, with the confidence to engage effectively at all levels.
- Highly effective planning and organisational skills, with strong attention to detail.
- Proven ability to work well under pressure and manage competing priorities calmly and effectively.
- Strong relationship building skills, with the ability to establish trust and credibility across the Performance Leadership Team and the EA/PA community.
- Proactive management and de-confliction of complex appointment schedules.
- Flexible, approachable, and adaptable, with a friendly and collaborative working style.
Experience and Qualifications
- Proven experience in a Personal Assistant role at senior level with a track record of operating with high levels of integrity, professionalism, and discretion.
- Extensive knowledge of MS Office and virtual connectivity platforms.
- Ideally, current Security Clearance.
Benefits
- Matched contribution pension scheme, with life assurance.
- Competitive holiday allowance, with the option to purchase additional days.
- Options to join Health Cash Plan, Private Medical Insurance and Dental Insurance.
- Employee discount portal: Personal Accident Insurance, Travel Insurance, Restaurants, Cinema Tickets and more.
- Support for the Armed Forces community, including the Armed Forces Covenant and Gold Award standard in the Defence Employer Recognition Scheme.
- Volunteering Opportunities – helping charities and local community.
Please note that all applicants for this role must be eligible for SC clearance, as a minimum.
Leadership Personal Assistant in Farnborough employer: QINETIQ LIMITED
As a Leadership Personal Assistant in Farnborough, Hampshire, you will thrive in a dynamic and supportive work environment that prioritises professional growth and employee well-being. Our company offers a competitive benefits package, including a matched contribution pension scheme and health insurance options, alongside a culture that values discretion, collaboration, and integrity. Join us to be part of a team that not only supports the Chief Operating Officer but also actively contributes to the local community through volunteering opportunities and initiatives for the Armed Forces.
StudySmarter Expert Advice🤫
We think this is how you could land Leadership Personal Assistant in Farnborough
✨Tip Number 1
Network like a pro! Reach out to current or former employees in similar roles, especially those who have worked with the Chief Operating Officer. They can give you insider tips and maybe even put in a good word for you.
✨Tip Number 2
Prepare for the interview by practising common questions for Personal Assistant roles. Think about how you would handle diary management or prioritising tasks under pressure. We want you to shine!
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed complex schedules or handled sensitive information in the past. This will demonstrate your capability to handle the responsibilities of the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team.
We think you need these skills to ace Leadership Personal Assistant in Farnborough
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience as a Personal Assistant. Use keywords from the job description to show that you understand what we're looking for.
Showcase Your Skills:Emphasise your organisational skills and ability to manage competing priorities. We want to see how you've successfully handled similar responsibilities in the past, so share specific examples!
Be Professional Yet Approachable:Since this role involves liaising with various stakeholders, it's important to convey professionalism in your writing while also being friendly. Let your personality shine through!
Apply Through Our Website:We encourage you to submit your application directly through our website. It’s the best way for us to receive your details and ensures you’re considered for the role!
How to prepare for a job interview at QINETIQ LIMITED
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Leadership Personal Assistant. Familiarise yourself with diary management, communication protocols, and how to handle confidential information. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Communication Skills
As a PA, you'll be the point of contact for various stakeholders. During the interview, highlight your verbal and written communication skills. Share examples of how you've effectively managed communications in previous roles, ensuring professionalism and discretion at all times.
✨Demonstrate Your Organisational Prowess
Be prepared to discuss your planning and organisational skills. You might be asked about how you prioritise tasks or manage competing requests. Bring specific examples of how you've successfully handled complex schedules or tight deadlines in the past.
✨Build Rapport with Interviewers
Establishing trust and credibility is key in this role. Use the interview as an opportunity to build rapport with your interviewers. Be friendly, approachable, and adaptable in your responses. This will reflect your collaborative working style and show that you can fit well within their team.
