Coordinator, Office Experience

An opportunity has opened for a dedicated, self-motivated and experienced Sample Coordinator and Merchandiser to join a small production team in northwest London. The role consists mainly of production-related tasks, but it will be important for you to have an overview of the whole business, maintaining an awareness of what is going on in each area. Key Responsibilities: Sample development and coordination: • Preparing sample dockets • Liaising with fabric mills • Liaising with factories, ensuring the samples come back first time right • Cataloguing and tracking all samples Merchandising: • Taking detailed notes during meetings with buyers and creating a meeting pack • B2B communication with buyers for on-time delivery of prices, POS and any other matters regarding their packs • Calculating garment costings based on mark-ups or defined profits. • Managing critical path and updating production files with customer orders, organising the production calendar together with the Production Coordinator Production: • Sourcing and ordering trims and fabric • Managing the brand\’s fabric and trim libraries • Being involved in meetings with the managing director • Invoice management for sample fabrics and trims • Creating Bill of Materials for production dockets, ensuring all trims are put together in an organised way • Prepare delivery paperwork for customers as required, organising couriers and managing shipments • Liaising with the Italian factory regarding the production and logistics of hats • Managing and tidying the warehouse/stock • Editing the website, adding products and sending out promotional emails. • Help sending orders out to customers and processing returns. • General office administration Requirements: •Previous experience within a fashion company. • Able to work well in a high-pressure environment and react to last-minute priority changes. • Highly organised, adaptable and able to multitask and prioritise • Able to communicate effectively • A team player. • Computer literate (strong Microsoft Excel and Adobe Photoshop) • Flexible and willing to help out as and where needed. Advantageous: • Proficiency in Shopify and Mailchimp