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- Tasks: Support the Headteacher with admin tasks, meetings, and communication.
- Company: Join a vibrant school community dedicated to student success.
- Benefits: Competitive salary, professional development, and a supportive work environment.
- Why this job: Be a key player in shaping the school's future and supporting education.
- Qualifications: Strong organisational skills and a commitment to confidentiality.
- Other info: Opportunity for growth and involvement in exciting school events.
The predicted salary is between 28800 - 43200 £ per year.
Overview
Key Duties and Responsibilities
- Manage correspondence and administrative matters, responding independently to routine issues and escalating complex matters as directed by the Headteacher.
- Organise and coordinate meetings on behalf of the Headteacher, including preparing agendas, distributing papers, and ensuring all arrangements are in place.
- Arrange travel and accommodation for the Headteacher as required.
- Attend meetings as requested, accurately record minutes, and distribute them promptly.
- Undertake specific projects and research as directed by the Headteacher.
- Maintain the Headteacher’s diary, ensuring effective scheduling and prioritisation of commitments.
- Manage the Headteacher’s emails and communications professionally and efficiently.
- Maintain filing systems to ensure documents are organised and accessible.
- Act as a key point of contact between the Headteacher, staff, students, parents, carers, visitors, and the Trust, always ensuring clear and professional communication.
- Receive and make telephone calls on behalf of the Headteacher, handling enquiries and redirecting calls where appropriate.
- Welcome visitors to the school and provide hospitality as required.
- Coordinate recruitment processes in consultation with the Headteacher and the Trust.
- Maintain the academy’s calendar of events and activities.
- Keep the academy website up to date in line with legislative requirements and Trust guidance.
- Support the organisation of significant school events as directed by the Headteacher.
- Assist with admissions, suspensions, and permanent exclusion processes.
- Maintain key documents such as the School Evaluation Form (SEF), Improvement Plan, and Pupil Premium Strategy as directed.
- Gather and present information for the Headteacher, including management and financial data.
- Line manage the administration and reprographics teams, ensuring efficient and effective service delivery.
Qualifications
- Maintain strict confidentiality and adhere to data protection legislation and associated Trust policies at all times.
- Demonstrate a clear understanding of, and commitment to, safeguarding and child protection, maintaining an awareness of relevant procedures and responsibilities.
- Comply with the Trust’s Health and Safety Policy and ensure safe working practices in the performance of all duties.
- Uphold and promote the principles of the Trust’s Equal Opportunities Policy in all aspects of the role.
- Adhere to all other relevant Trust and school policies and procedures.
- Undertake any training and professional development necessary to effectively carry out the duties of the post.
- Perform any other reasonable duties commensurate with the level and responsibilities of the role, as required by the Trust.
P.A to Headteacher employer: QEGSMAT
Contact Detail:
QEGSMAT Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land P.A to Headteacher
✨Tip Number 1
Network like a pro! Reach out to current or former staff at the school, and don’t be shy about asking for insights. A friendly chat can give us the inside scoop on what the Headteacher really values in a P.A.
✨Tip Number 2
Prepare for the interview by practising common questions. Think about how your skills match the key duties listed in the job description. We want to show them that we’re not just a good fit, but the perfect fit!
✨Tip Number 3
Dress to impress! First impressions matter, especially in a school environment. Let’s make sure we look professional and approachable when we walk through those doors.
✨Tip Number 4
Follow up after the interview with a thank-you email. It’s a simple gesture that shows our appreciation and keeps us fresh in their minds. Plus, it’s a great chance to reiterate our enthusiasm for the role!
We think you need these skills to ace P.A to Headteacher
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the key duties listed in the job description. We want to see how you can manage correspondence and coordinate meetings effectively!
Showcase Your Communication Skills: Since you'll be a key point of contact, it's essential to demonstrate your professional communication abilities. Use clear and concise language in your application to reflect how you'd handle emails and phone calls on behalf of the Headteacher.
Highlight Your Organisational Skills: We need someone who can juggle multiple tasks like managing the Headteacher’s diary and coordinating events. Share examples of how you've successfully organised similar responsibilities in the past to show us you're up for the challenge!
Apply Through Our Website: Don't forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at QEGSMAT
✨Know Your Responsibilities
Familiarise yourself with the key duties listed in the job description. Be ready to discuss how your previous experience aligns with managing correspondence, organising meetings, and maintaining the Headteacher's diary. This shows you understand the role and are prepared to take on these responsibilities.
✨Demonstrate Communication Skills
Since you'll be a key point of contact, practice articulating your thoughts clearly and professionally. Prepare examples of how you've handled communications in the past, whether it's managing emails or welcoming visitors. This will highlight your ability to maintain clear communication with staff, students, and parents.
✨Showcase Your Organisational Skills
Be ready to discuss your methods for staying organised, especially when it comes to scheduling and prioritising tasks. You might want to share specific tools or techniques you use to manage your time effectively, as this is crucial for supporting the Headteacher.
✨Prepare for Scenario Questions
Anticipate questions about how you'd handle specific situations, like managing conflicting appointments or dealing with sensitive information. Think through your responses and consider how you would uphold confidentiality and adhere to safeguarding policies, as these are vital aspects of the role.
