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- Tasks: Manage office operations, finance, HR, and marketing in a dynamic environment.
- Company: Join QED Naval Ltd, a leader in marine renewable energy with nearly 20 years of innovation.
- Benefits: Enjoy a full-time role with opportunities for growth and a chance to make an impact.
- Why this job: Be part of a mission-driven team shaping the future of tidal energy during exciting growth.
- Qualifications: Strong organisational skills and experience in admin, sales, or HR; degree preferred.
- Other info: Work closely with leadership and project teams in a supportive and proactive culture.
The predicted salary is between 36000 - 60000 £ per year.
Direct message the job poster from QED Naval Ltd
Renewable Energy Leader, experienced developing and growing organisations, managing large projects and leading industry change.
Company Description
QED Naval Ltd is a high growth company with nearly 20 years of experience in naval architecture and marine engineering, innovating within the marine renewable energy industry.
As a developer of tidal energy systems, with its proprietary Subhub (self deploying, submersible foundation system) and subsidiary Tocardo Turbines, we have developed a truly industry leading tidal energy sector position. Having successfully completed two government led projects (EU Interreg Tiger project and the Netherlands Oosterschelde Dam Project) and secured a UK Government Contract for Difference energy contract, we are ready to develop our first commercial project and scale.
We are seeking a proactive, organised, and experienced Office & Administration Manager, to lead the smooth and efficient running of our Edinburgh office and provide vital support across finance, HR, marketing, procurement, and project administration.
This is a unique opportunity to play a key role in an ambitious, mission-driven company during a period of significant growth. You will work closely with our leadership and project teams, helping to improve systems, support strategic decision-making, and shape the day-to-day operations of the business.
Key Responsibilities
Office & Facilities Management
·Oversee daily office operations and facilities
·Act as the first point of contact for general business enquiries
Finance & Admin
·Manage day-to-day finance processes including invoicing, expenses, and payroll
·Maintain and develop online accounts systems (e.g. Xero)
·Assist in budget tracking and project cost control
Procurement & Contract Admin
·Support procurement processes across the business and projects
·Liaise with contractors, suppliers and project managers
·Administer and track project procurement requirements
HR & Team Support
·Maintain and develop HR systems and processes
·Support recruitment administration and onboarding
·Coordinate training, leave, and employee records
·Provide admin and compliance support on grant-funded projects
·Help manage reporting processes and documentation
Marketing & Communications
Support sales, marketing, and PR activities including social media and promotions
Qualifications
- Strong organizational skills, including office, supply chain management, and record-keeping
- Proficiency in administrative tasks such as preparing reports, coordinating meetings, and handling communications
- Experience in Sales and HR functions and supporting management in administrative duties
- Excellent verbal and written communication skills
- Ability to work independently and remotely, with a proactive approach to problem-solving
- Familiarity with office software and tools
- Previous experience in a similar role is a plus as is Bachelor\’s degree in Business Administration, Management, or related field, preferred
Seniority level
-
Seniority level
Mid-Senior level
Employment type
-
Employment type
Full-time
Job function
-
Job function
Project Management and Information Technology
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Industries
Maritime Transportation
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Office and Admin Manager employer: QED Naval Ltd
Contact Detail:
QED Naval Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office and Admin Manager
✨Tip Number 1
Research QED Naval Ltd thoroughly before your interview. Understand their projects, especially the EU Interreg Tiger project and the Netherlands Oosterschelde Dam Project, as well as their innovative tidal energy systems. This knowledge will help you demonstrate your genuine interest in the company and its mission.
✨Tip Number 2
Prepare to discuss your organisational skills in detail. Since the role requires overseeing daily office operations and managing various administrative tasks, think of specific examples from your past experiences that showcase your ability to handle multiple responsibilities efficiently.
✨Tip Number 3
Familiarise yourself with the software tools mentioned in the job description, such as Xero for finance management. Being able to speak confidently about your experience with these tools can set you apart from other candidates.
✨Tip Number 4
Network with current or former employees of QED Naval Ltd on platforms like LinkedIn. Engaging with them can provide you with insider insights about the company culture and expectations, which can be invaluable during your interview.
We think you need these skills to ace Office and Admin Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office management, finance processes, and HR functions. Use keywords from the job description to demonstrate that you meet the qualifications.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organisational skills and proactive approach. Mention specific examples of how you've improved systems or supported strategic decision-making in previous roles.
Highlight Relevant Skills: In your application, emphasise your proficiency with office software and tools, as well as your experience in sales and HR functions. This will show that you have the necessary skills for the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism.
How to prepare for a job interview at QED Naval Ltd
✨Research the Company
Before your interview, take some time to learn about QED Naval Ltd and their projects. Understanding their mission in the marine renewable energy sector will help you align your answers with their goals and demonstrate your genuine interest in the company.
✨Showcase Your Organisational Skills
As an Office and Admin Manager, strong organisational skills are crucial. Be prepared to discuss specific examples from your past experiences where you successfully managed office operations, streamlined processes, or improved efficiency.
✨Prepare for HR and Finance Questions
Since the role involves finance and HR responsibilities, brush up on relevant topics. Be ready to talk about your experience with invoicing, payroll, and recruitment processes, as well as any software you've used, like Xero.
✨Demonstrate Proactivity
QED Naval Ltd is looking for someone who can take initiative. Think of instances where you identified a problem and took steps to resolve it without being prompted. This will show that you can work independently and contribute positively to the team.