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- Tasks: Manage office operations, finance, HR, and project support in a dynamic environment.
- Company: Join QED Naval Ltd, a leader in marine renewable energy with nearly 20 years of innovation.
- Benefits: Enjoy a vibrant workplace culture, opportunities for growth, and the chance to make an impact.
- Why this job: Be part of a mission-driven team shaping the future of tidal energy during exciting growth.
- Qualifications: Strong organisational skills and experience in admin, finance, and HR are essential.
- Other info: Ideal for proactive individuals looking to develop their career in a fast-paced industry.
The predicted salary is between 36000 - 60000 £ per year.
Direct message the job poster from QED Naval Ltd
Renewable Energy Leader, experienced developing and growing organisations, managing large projects and leading industry change.
Company Description
QED Naval Ltd is a high growth company with nearly 20 years of experience in naval architecture and marine engineering, innovating within the marine renewable energy industry.
As a developer of tidal energy systems, with its proprietary Subhub (self deploying, submersible foundation system) and subsidiary Tocardo Turbines, we have developed a truly industry leading tidal energy sector position. Having successfully completed two government led projects (EU Interreg Tiger project and the Netherlands Oosterschelde Dam Project) and secured a UK Government Contract for Difference energy contract, we are ready to develop our first commercial project and scale.
We are seeking a proactive, organised, and experienced Office & Administration Manager, to lead the smooth and efficient running of our Edinburgh office and provide vital support across finance, HR, marketing, procurement, and project administration.
This is a unique opportunity to play a key role in an ambitious, mission-driven company during a period of significant growth. You will work closely with our leadership and project teams, helping to improve systems, support strategic decision-making, and shape the day-to-day operations of the business.
Key Responsibilities
Office & Facilities Management
·Oversee daily office operations and facilities
·Act as the first point of contact for general business enquiries
Finance & Admin
·Manage day-to-day finance processes including invoicing, expenses, and payroll
·Maintain and develop online accounts systems (e.g. Xero)
·Assist in budget tracking and project cost control
Procurement & Contract Admin
·Support procurement processes across the business and projects
·Liaise with contractors, suppliers and project managers
·Administer and track project procurement requirements
HR & Team Support
·Maintain and develop HR systems and processes
·Support recruitment administration and onboarding
·Coordinate training, leave, and employee records
·Provide admin and compliance support on grant-funded projects
·Help manage reporting processes and documentation
Marketing & Communications
Support sales, marketing, and PR activities including social media and promotions
Qualifications
- Strong organizational skills, including office, supply chain management, and record-keeping
- Proficiency in administrative tasks such as preparing reports, coordinating meetings, and handling communications
- Experience in Sales and HR functions and supporting management in administrative duties
- Excellent verbal and written communication skills
- Ability to work independently and remotely, with a proactive approach to problem-solving
- Familiarity with office software and tools
- Previous experience in a similar role is a plus as is Bachelor\’s degree in Business Administration, Management, or related field, preferred
Seniority level
- Seniority levelMid-Senior level
Employment type
- Employment typeFull-time
Job function
- Job functionProject Management and Information Technology
- IndustriesMaritime Transportation
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Office and Admin Manager employer: QED Naval Ltd
Contact Detail:
QED Naval Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office and Admin Manager
✨Tip Number 1
Familiarise yourself with the marine renewable energy sector, especially tidal energy systems. Understanding the industry will not only help you in interviews but also demonstrate your genuine interest in the company and its mission.
✨Tip Number 2
Network with professionals in the field of office management and marine engineering. Attend relevant events or join online forums to connect with individuals who can provide insights or even refer you to opportunities at QED Naval Ltd.
✨Tip Number 3
Showcase your organisational skills by preparing a mock plan for improving office operations or streamlining administrative processes. Presenting this during an interview can set you apart as a proactive candidate ready to contribute from day one.
✨Tip Number 4
Research the specific software tools mentioned in the job description, like Xero. Familiarity with these tools can give you a competitive edge and show that you're ready to hit the ground running in managing finance and admin tasks.
We think you need these skills to ace Office and Admin Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office management, finance processes, and HR support. Use keywords from the job description to demonstrate that you meet the qualifications.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organisational skills and proactive approach. Mention specific examples of how you've improved office operations or supported teams in previous roles.
Highlight Relevant Skills: In your application, emphasise your proficiency in administrative tasks, communication skills, and familiarity with office software. These are crucial for the Office and Admin Manager role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for this position.
How to prepare for a job interview at QED Naval Ltd
✨Showcase Your Organisational Skills
As an Office and Admin Manager, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've successfully managed office operations, maintained records, or improved systems in your previous roles.
✨Demonstrate Financial Acumen
Since the role involves managing finance processes, brush up on your knowledge of invoicing, payroll, and budgeting. Be ready to explain your experience with financial software like Xero and how you've contributed to budget tracking in past positions.
✨Highlight Your HR Experience
The job requires support in HR functions, so be sure to mention any relevant experience you have in recruitment, onboarding, or maintaining HR systems. Discuss how you've effectively coordinated training and employee records in your previous roles.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle challenges in a busy office environment. Think of scenarios where you've had to manage multiple tasks or resolve conflicts, and be ready to share those experiences.