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- Tasks: Support daily operations in a busy law firm and assist with various administrative tasks.
- Company: Dynamic London law firm focused on professional growth and teamwork.
- Benefits: Competitive salary, career progression opportunities, and a supportive work environment.
- Why this job: Join a vibrant team and gain hands-on experience in business operations.
- Qualifications: Strong admin skills, attention to detail, and proficiency in Microsoft Office.
- Other info: Perfect for those eager to kickstart their career in a professional setting.
The predicted salary is between 22000 - 25000 £ per year.
We are looking for a proactive and highly organised Operations Assistant to support the smooth day-to-day running of a busy law firm. This is a varied and hands-on role, ideal for someone with strong administrative skills who enjoys being at the heart of business operations. You will work closely with the Operations Manager and provide support across facilities, compliance, finance, HR, IT coordination and general office management, ensuring that policies and procedures are followed at all times.
Key Responsibilities
- Supporting the Operations Manager with daily operational tasks and projects
- Coordinating office supplies, equipment and facilities requests
- Liaising with suppliers and contractors
- Assisting with office moves, workstation set-ups and general office maintenance
- Providing Front of House support, including reception cover and internal events
- Assisting with the planning and coordination of external events
- Supporting finance administration, including disbursements
- Assisting HR with staff onboarding, induction and training
- Handling IT queries and providing IT training to new joiners
- Managing telephone calls for principals, including message taking and query handling
- Arranging travel, accommodation and visas; preparing travel itineraries
- Typing correspondence and documents (letters, memos, reports, presentations, minutes)
- Maintaining Excel spreadsheets and managing document filing, scanning and photocopying
- Handling post, couriers and FedEx
- Assisting with ad hoc projects as required
- Supporting compliance administration, including KYC searches
Skills & Experience Required
- Previous experience in an administrative or operations role
- Strong organisational and multitasking skills with excellent attention to detail
- Excellent written and verbal communication skills
- Proficient in Microsoft Office
- Ability to handle confidential information with discretion
- A proactive team player with a can-do attitude
Personal Attributes
- Professional, approachable and adaptable
- Problem-solver with initiative and willingness to learn
- Resilient under pressure with the ability to prioritise competing demands
- Committed to high standards of service and continuous improvement
Career Progression
This role is ideal for someone looking to develop their career within business support in a professional services environment, with progression opportunities subject to performance.
Operations Assistant - London employer: QED Legal LLP
Contact Detail:
QED Legal LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Assistant - London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their values and how you can contribute. We recommend practising common interview questions with a friend to boost your confidence.
✨Tip Number 3
Showcase your skills during the interview! Bring examples of your previous work or projects that highlight your organisational and multitasking abilities. This will help you stand out as a proactive candidate.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and show your enthusiasm for the role. Plus, it keeps you on their radar!
We think you need these skills to ace Operations Assistant - London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Operations Assistant role. Highlight your administrative skills and any relevant experience that shows you can handle the day-to-day operations of a busy law firm.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific skills from the job description and how they relate to your experience.
Show Off Your Communication Skills: Since excellent written communication is key for this role, make sure your application is clear and free of errors. This is your opportunity to demonstrate your attention to detail!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and keep track of all the amazing candidates like you!
How to prepare for a job interview at QED Legal LLP
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Operations Assistant role. Familiarise yourself with the key responsibilities listed in the job description, such as supporting the Operations Manager and handling IT queries. This will help you demonstrate your knowledge and enthusiasm for the position.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised competing demands and maintained high standards of service.
✨Communicate Clearly and Confidently
Excellent written and verbal communication skills are essential for this position. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask the interviewer about the firm’s operations, which shows your interest and engagement.
✨Demonstrate Your Proactive Attitude
The ideal candidate is described as a proactive team player. Think of instances where you've taken the initiative in previous roles, whether it was improving a process or helping a colleague. Sharing these stories will highlight your can-do attitude and willingness to learn.
