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For Companies At a Glance
- Tasks: Manage records, ensure efficient operations, and support the Records team.
- Company: Leading intellectual property law firm with a focus on innovation.
- Benefits: 34-hour work week, 25 days leave, wellbeing support, and competitive salary.
- Why this job: Join a dynamic team and make a real impact in a supportive environment.
- Qualifications: Experience in IP firms, strong organisational skills, and confident communication.
- Other info: Hybrid working options and commitment to equality and inclusion.
The predicted salary is between 28800 - 43200 £ per year.
A leading intellectual property law firm is seeking an experienced and motivated Senior IP Records Administrator to join its Records team. This role supports the Records Manager and Records Paralegal and works closely with teams across the firm to ensure efficient operations and high-quality service delivery. The position offers hybrid working and can be based in Leeds, Manchester, Halifax or Cambridge.
Responsibilities
- Maintain the internal deadline docketing system, proactively identifying and resolving discrepancies, and producing regular completion, expiry and case closure reports.
- Handle incoming official correspondence, drafting reporting emails and liaising with local teams as required.
- Support the organisation and retrieval of original documents and grant certificates, assist with monitoring team inboxes and processing assignment and recordal requests.
- Contribute to the development and improvement of records processes and guidance.
- Provide training and support to Records Administrators and offer cover when needed.
Qualifications
- Proven experience within an intellectual property firm, with excellent attention to detail and strong organisational skills.
- Confident communicator with strong IT and database management skills, able to prioritise effectively and work both independently and as part of a team.
- A CIPA or CITMA qualification is desirable but not essential.
Benefits & Environment
The firm offers a supportive and inclusive working environment, a 34-hour working week, agile working, 25 days’ annual leave plus bank holidays, annual salary reviews and a comprehensive benefits package including wellbeing support, life assurance, income protection and social initiatives.
Equality & Inclusion
The firm works with a diverse client base ranging from global innovators to household names across a wide range of industries. Equality, diversity and inclusion are core values, and applications are welcomed from talented individuals of all backgrounds.
Senior IP Records Administrator - Leeds employer: QED Legal LLP
Contact Detail:
QED Legal LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior IP Records Administrator - Leeds
✨Tip Number 1
Network like a pro! Reach out to current or former employees of the firm on LinkedIn. A friendly chat can give us insider info and maybe even a referral, which can really boost our chances.
✨Tip Number 2
Prepare for the interview by researching the firm’s recent projects and values. We want to show that we’re not just interested in the role but also in how we can contribute to their mission and culture.
✨Tip Number 3
Practice common interview questions with a mate. We can nail our responses and feel more confident when discussing our experience in IP records management and how we can support the team.
✨Tip Number 4
Don’t forget to follow up after the interview! A quick thank-you email can keep us fresh in their minds and show our enthusiasm for the role. Plus, it’s a nice touch that many candidates overlook.
We think you need these skills to ace Senior IP Records Administrator - Leeds
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Senior IP Records Administrator role. Highlight your experience in intellectual property and any relevant skills that match the job description. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your background makes you a perfect fit. We love seeing genuine enthusiasm for the position.
Show Off Your Attention to Detail: Since this role requires excellent attention to detail, make sure your application is free from typos and errors. We appreciate candidates who take the time to present their best work right from the start!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates. We can’t wait to hear from you!
How to prepare for a job interview at QED Legal LLP
✨Know Your IP Basics
Before heading into the interview, brush up on your intellectual property knowledge. Understand key terms and processes relevant to the role of a Senior IP Records Administrator. This will not only show your expertise but also demonstrate your genuine interest in the field.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've maintained records or managed deadlines in previous roles. Highlight any systems you've used to track important dates or documents, as this is crucial for the position. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
✨Communicate Clearly
As a confident communicator, practice articulating your thoughts clearly and concisely. You may be asked to explain complex processes or how you would handle certain scenarios. Practising with a friend or in front of a mirror can help you refine your delivery.
✨Ask Insightful Questions
Prepare thoughtful questions about the firm's records processes and team dynamics. This shows that you're not just interested in the job, but also in how you can contribute to improving their operations. It’s a great way to demonstrate your proactive mindset and eagerness to learn.
