At a Glance
- Tasks: Manage and improve Estates and Facilities software systems for effective decision-making.
- Company: Join QE Facilities, a key player in non-clinical NHS services in the North East.
- Benefits: Enjoy a dynamic work environment with opportunities for training and professional growth.
- Other info: This role does not offer sponsorship; applicants must have the right to work in the UK.
- Why this job: Be part of a team that drives operational efficiency and compliance in healthcare.
- Qualifications: Experience in data management and compliance is essential; training will be provided.
The predicted salary is between 36000 - 60000 £ per year.
Overview
The CAFM Manager will play a critical role in supporting Estates and Facilities management, strategic planning, and operational delivery by ensuring that accurate and meaningful data informs decision‑making. The post holder will lead on the maintenance, development, and continuous improvement of Estates and Facilities software systems, ensuring alignment with NHS data governance standards, regulatory compliance, and operational efficiency. This includes overseeing CAFM system performance, space utilisation data, ERIC submissions, and integration with statutory compliance and property systems. The role also involves leading the administration, development, and integration of the CAFM system and acting as the subject matter expert for all Estates and Facilities software systems, supporting the rationalisation of legacy systems and overseeing safe data migration.
Space and Asset Data
- Maintain accurate records of property space data and support the annual ERIC return.
- Undertake site audits and manage measured surveys to verify \'as-built\' information.
- Ensure all physical changes to the estate are reflected in the CAFM system and CAD drawings, and ensure space data reflects service delivery changes and capital works.
Compliance & Reporting
- Support the submission of statutory data.
- Develop and manage automated data routines.
- Lead on the analysis and presentation of data to identify trends, performance gaps, and opportunities for improvement.
- Ensure asset and condition data supports six-facet survey outputs and capital planning processes.
Finance & Budget Alignment
- Work closely with Finance Business Partners.
- Provide data to support Cost Improvement Programmes (CIPs) and strategic investment planning.
Training & User Support
- Deliver training and ongoing support to CAFM system users across Estates and Facilities teams.
- Create guidance documents and user protocols.
Governance & Assurance
- Ensure all system use and data outputs comply with regulations.
- Maintain audit trails and implement controls to ensure data accuracy, completeness, and security.
QE Facilities (QEF) is a wholly owned subsidiary company of Gateshead Health NHS Foundation Trust (GHNT), based in the North East of England.
We provide a range of non-clinical services to GHNT and other NHS organisations. Our services include: estates, facilities services, procurement, medical engineering and devices, endoscopy decontamination and sterile services, transport, out-patient pharmacy, and prevention & management of violence & aggression training (PMVA).
In addition we provide consultancy services, advising clients on all aspects of establishing a subsidiary company within an NHS body to the provision of VAT compliance advice.
QE Facilities work to their own Terms and Conditions and these are not the same as Gateshead Health NHS Foundation Trust Terms and Conditions. This is not an Agenda for Change Pay Rate.
We do not hold a sponsorship licence and are unable to offer employment under any sponsorship arrangement.
Estates Information and Compliance Manager in Gateshead employer: QE Facilities
At QE Facilities, we pride ourselves on being an exceptional employer in the North East of England, offering a collaborative work culture that values innovation and continuous improvement. Our commitment to employee growth is evident through comprehensive training programmes and opportunities for professional development, ensuring that our team members thrive in their roles while contributing to vital non-clinical services within the NHS. Join us to be part of a dedicated team that makes a meaningful impact on healthcare delivery, all while enjoying the unique advantages of working within a supportive subsidiary of Gateshead Health NHS Foundation Trust.
StudySmarter Expert Advice🤫
We think this is how you could land Estates Information and Compliance Manager in Gateshead
✨Tip Number 1
Familiarise yourself with NHS data governance standards and compliance regulations. Understanding these will not only help you in the interview but also demonstrate your commitment to maintaining high standards in data management.
✨Tip Number 2
Network with professionals in the Estates and Facilities sector, especially those who have experience with CAFM systems. Engaging in conversations can provide insights into the role and may even lead to referrals.
✨Tip Number 3
Prepare to discuss specific examples of how you've improved data accuracy or compliance in previous roles. Highlighting your problem-solving skills and experience with data management will set you apart from other candidates.
✨Tip Number 4
Stay updated on the latest trends and technologies in CAFM systems. Showing that you are proactive about learning and adapting to new tools will impress the hiring team and demonstrate your readiness for the role.
We think you need these skills to ace Estates Information and Compliance Manager in Gateshead
Some tips for your application 🫡
Understand the Role:Read the job description thoroughly to grasp the key responsibilities and requirements of the Estates Information and Compliance Manager position. Tailor your application to highlight relevant experience and skills that align with these expectations.
Highlight Relevant Experience:In your CV and cover letter, emphasise your experience with CAFM systems, data governance, and compliance. Provide specific examples of how you've successfully managed similar responsibilities in previous roles.
Showcase Analytical Skills:Since the role involves data analysis and reporting, include examples of how you've used data to identify trends or improve processes. Mention any tools or software you are proficient in that relate to data management.
Craft a Strong Cover Letter:Write a compelling cover letter that not only summarises your qualifications but also expresses your enthusiasm for the role and the organisation. Make sure to address how you can contribute to the strategic goals of QE Facilities.
How to prepare for a job interview at QE Facilities
✨Understand the Role Thoroughly
Make sure you have a solid grasp of the Estates Information and Compliance Manager role. Familiarise yourself with key responsibilities such as data governance, compliance standards, and CAFM system management. This will help you articulate how your skills align with the job.
✨Prepare for Technical Questions
Expect to be asked about your experience with CAFM systems and data management. Brush up on relevant software and tools, and be ready to discuss how you've used data to drive decision-making in previous roles.
✨Showcase Your Analytical Skills
Since the role involves analysing data to identify trends and performance gaps, prepare examples from your past work where you successfully used data analysis to improve processes or outcomes. Be specific about the tools and methods you used.
✨Demonstrate Your Training Abilities
As part of the role, you'll need to deliver training and support to users. Think of instances where you've trained others or created guidance documents. Highlight your communication skills and ability to simplify complex information.
