Talent and HR Coordinator

At QCIC, we’re building the future of global security engineering—and we’re looking for a talented Talent Acquisition Specialist to help us do it. This is more than a recruitment role; it’s a unique opportunity to shape how we attract and hire top talent across our international hubs. With plans to implement Microsoft Dynamics 365 as our new ATS, you’ll step into a role where you can make an immediate and meaningful impact—refining processes, enhancing candidate experience, and bringing data-driven recruitment to life. If you have experience with Dynamics 365 (or a passion for systems and optimisation), this is your chance to leave your mark in a fast-growing, globally connected business.

What you will do

• Talent Acquisition
• Talent sourcing: assist with drafting job descriptions, utilise various channels such as job boards, social media, networking events, and employee referrals to identify and engage potential candidates.
• Candidate screening: review CVs, conduct initial screenings, and assess candidate qualifications against job requirements to determine suitability for roles.
• Interview coordination: schedule and facilitate interviews, both in-person and virtual, ensuring a positive candidate experience throughout the process.
• Assessment and selection: administer assessments or tests as necessary and collaborate with hiring managers to evaluate candidates objectively.
• Offer negotiation: extend job offers to successful candidates, negotiate terms of employment, draft contracts and coordinate the onboarding process.
• Candidate relationship management: build and maintain relationships with candidates, providing regular updates and feedback to keep them engaged throughout the recruitment process.
• Market research: stay informed of industry trends, competitor practices, and recruitment best practices to continuously improve our hiring strategies.
• Data management: maintain accurate and up-to-date candidate records in our applicant tracking system and generate regular reports to track recruitment metrics and performance.
• Microsoft Dynamics 365
• Dynamics ATS Implementation: Lead the end-to-end deployment of Microsoft Dynamics 365 ATS, including requirements gathering, configuration, testing, and rollout across the organisation.
• Data Migration: Oversee migration of historical candidate and vacancy data into Dynamics, ensuring accuracy, compliance, and minimal disruption.
• Performance Reporting: Build dashboards and reports to track time‑to‑hire, pipeline health, recruiter performance, and candidate experience metrics.
• Process Mapping: Analyse current recruitment workflows and translate them into optimised, automated processes within Dynamics.
• Other
• Support general HR operations, providing cover for core HR activities as needed across the employee lifecycle.
• Assist with onboarding processes, ensuring new joiner documentation, systems setup, and induction activities are completed to a high standard.
• Contribute to HR projects and initiatives, such as process improvements, system enhancements, and people-related programmes.
• Collaborate closely with the HR team, ensuring alignment between recruitment, onboarding, and wider people activities.

What we are looking for

• Proven Talent Acquisition experience in an in-house or high‑growth environment, managing end-to-end recruitment processes.
• Experience partnering with senior stakeholders and hiring managers to define hiring needs and influence decision‑making.
• Strong sourcing capability, with a track record of proactively identifying and engaging high‑quality candidates across multiple channels.
• Hands‑on experience with an ATS, ideally Microsoft Dynamics 365 (or similar systems such as Workday, Greenhouse, Lever), with confidence in using data and reporting to drive decisions.
• Experience supporting recruitment across multiple regions or geographies (global or multi‑site exposure preferred).
• Data‑driven mindset, with the ability to track, analyse and improve key recruitment metrics (e.g. time‑to‑hire, pipeline health, candidate experience).
• Excellent candidate management and communication skills, delivering a high‑quality, professional candidate experience throughout.
• Strong organisational skills and attention to detail, with the ability to manage multiple roles and priorities simultaneously.
• Experience coordinating or improving recruitment processes, with a continuous improvement mindset (systems, workflows, or automation exposure is highly desirable).
• Commercial awareness and adaptability, comfortable working in a fast‑paced, evolving business environment.

NB: The successful candidate will be required to pass our security screening procedures (and those required by our clients if necessary).