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For Companies At a Glance
- Tasks: Support senior leaders with high-level administrative tasks and ensure smooth operations.
- Company: Join QBE Insurance, a global leader in the insurance industry.
- Benefits: Enjoy 30 days holiday, flexible working, and a generous pension plan.
- Why this job: Make a real impact while working with passionate and talented individuals.
- Qualifications: Experience as a Personal Assistant with excellent communication skills.
- Other info: Dynamic work environment with opportunities for career growth.
The predicted salary is between 36000 - 60000 £ per year.
Time Type: Full time
Worker Type: Employee
Location: London or Manchester
Type: Permanent, full time
Happy to talk flexible working
The Opportunity
QBE Europe are recruiting an Executive Assistant to support the Group Head of Technology Strategy & Architecture and Group Head of Enterprise Platforms and Strategic Programme Director on a permanent basis in either our London or Manchester office. This role is to provide high-level secretarial and administrative support to senior management, directors, and their teams, ensuring smooth operations and effective communication within the organisation. Having the right to work in the UK is a requirement for this role. QBE may consider sponsorship at its discretion.
Your new role
- Demonstrate awareness of the annual departmental business plan to ensure alignment with work activities and support its achievement.
- Assist in organising and prioritising the workload of the Senior Leader and effectively manage stakeholder expectations.
- Organise internal and external meetings, book venues, and make arrangements for equipment and catering to ensure successful meeting outcomes.
- Maintain departmental filing systems to ensure information is up-to-date, consistent, and easily accessible.
- Assist the Senior Leader in dealing with administrative aspects of highly confidential matters sensitively and in line with best practice.
- Organise travel itineraries for the Senior Leader in line with requirements and company policies.
- Distribute incoming posts promptly to ensure timely correspondence forwarding.
- Liaise with external and internal contacts to ascertain needs and ensure effective communication processes.
- Screen, prioritise, and annotate incoming information and communications, triaging, redirecting or referring as appropriate.
- Support the Senior Leader in managing and responding to approval requests, ensuring alignment with internal policies.
About you
- Extensive PA/EA experience supporting Senior Leaders.
- Excellent Word, Excel, PowerPoint, Teams and Outlook skills.
- Previous experience as a Personal Assistant.
- Excellent communication and stakeholder management skills.
- The ability to develop good working relationships with colleagues and work effectively as part of a team.
- Be pro-active and able to work on own initiative.
- Excellent organisation skills and a good level of accuracy.
Benefits
- 30 days holiday a year with the option to buy up to 2 additional days.
- Flexible working - balancing work and life is important so our flexible working opportunities are open to all, this can include part-time, job share and compressed hours.
- Pension - you are automatically enrolled into the QBE pension plan, which entitles you to receive employer contributions of 10% of your basic salary.
Apply now and let's make it happen! If you're looking for a career that combines your expertise and your empathy, click Apply today.
How to Apply: To submit your application, click 'Apply' and follow the step by step process.
Equal Employment Opportunity: QBE is an equal opportunity employer and is required to comply with equal employment opportunity legislation in each jurisdiction it operates.
Executive Assistant - QBE Insurance in London employer: QBE Insurance
Contact Detail:
QBE Insurance Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - QBE Insurance in London
✨Tip Number 1
Network like a pro! Reach out to current or former employees at QBE on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching QBE's values and recent projects. Show us that you’re not just another candidate but someone who genuinely cares about making an impact in our team.
✨Tip Number 3
Practice common interview questions with a friend or in front of a mirror. Confidence is key, and being able to articulate your experience will help us see how you fit into the role.
✨Tip Number 4
Don’t forget to follow up after your interview! A simple thank-you email can leave a lasting impression and shows us that you’re genuinely interested in the position.
We think you need these skills to ace Executive Assistant - QBE Insurance in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your PA/EA experience and any relevant skills that match the job description. We want to see how you can support our Senior Leaders effectively!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for QBE. Mention your communication skills and how you can manage stakeholder expectations, as these are key for this role.
Showcase Your Tech Skills: Since you'll be using tools like Word, Excel, PowerPoint, Teams, and Outlook, make sure to mention your proficiency with these in your application. We love candidates who are tech-savvy and can hit the ground running!
Apply Through Our Website: Don't forget to apply through our website! It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, we love seeing applications come directly from our site!
How to prepare for a job interview at QBE Insurance
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role at QBE. Familiarise yourself with the key responsibilities like managing stakeholder expectations and organising meetings. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Communication Skills
As an Executive Assistant, excellent communication is crucial. Prepare examples of how you've effectively communicated with senior leaders or managed stakeholder relationships in the past. This will highlight your ability to maintain smooth operations and effective communication within the organisation.
✨Demonstrate Your Organisational Prowess
Be ready to discuss your organisational skills and how you prioritise tasks. You might be asked about specific tools or methods you use to keep everything on track. Mention your experience with software like Word, Excel, and Outlook, as these are essential for the role.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, company culture, or how success is measured in the role. This shows that you're not just interested in the job but also in how you can contribute to QBE's vision and values.
