Executive Assistant

This is a London based role with hybrid working. This role offers the opportunity to partner closely with senior leaders in a global organisation, providing trusted, high-impact executive support in a fast-paced and international environment.

About QBE: At QBE, we get to the heart of what matters for our customers. We’re an international insurer with more than 13,000 people working across 26 countries. It’s an exciting time. We’re building momentum towards our vision to become the most consistent and innovative risk partner.

The Opportunity: We are delighted to be recruiting an Executive Assistant supporting the Chief Marketing & Communications Officer and Chief Transformation Officer within our International Division. This is an opportunity to step into a highly visible Executive Assistant role, supporting senior leaders with an International remit at the heart of QBE. Working in a fast-paced environment, you’ll play a key role in enabling effective decision-making, strong collaboration and seamless day-to-day team operations.

Your new role:

• Partner with senior leaders to provide proactive, high-quality executive support, helping them focus on strategic priorities and outcomes in a complex, global environment.
• Manage busy and frequently changing diaries across multiple time-zones, thoughtfully prioritising commitments and resolving clashes with care and clarity.
• Act as a trusted first point of contact for a wide range of internal and external stakeholders, handling interactions with professionalism, discretion and confidence.
• Triage inboxes and manage approvals on behalf of the Executive, ensuring requests are progressed promptly, in line with QBE policies, and escalating issues where needed.
• Support Senior Leaders in managing and responding to administrative approval requests, ensuring alignment with internal policies.
• Coordinate end-to-end travel arrangements, creating well-planned itineraries that balance business needs, preparation time and wellbeing.
• Prepare clear, high-quality meeting materials, including agendas, briefing packs and correspondence, ensuring Executives are well-informed and supported.
• Provide administrative and ad-hoc project support, including research, data collection and basic analysis, particularly for leadership meetings, offsites and briefings.
• Organise executive meetings, team events and offsites, managing logistics, stakeholders and follow-up actions to a consistently high standard.
• Play a critical part in planning, organizing, and executing key company events and corporate hospitality, that strengthen customer, team and colleague engagement.
• Monitor relevant financial or operational information, such as monthly cost centre reporting, and flag potential issues in a timely and constructive way.
• Manage department invoices, expenses and approvals, working closely with Procurement, Finance and wider business stakeholders to ensure compliance with internal processes.
• Build collaborative relationships with other Executive Assistants and support teams, providing cover or guidance when required and contributing to a supportive EA community.

About You:

• Experience supporting c-suite executives in a dynamic environment, within a global organisation.
• Proven experience working across multiple time zones and confidence coordinating diaries, meetings and priorities internationally.
• Strong organisational skills and attention to detail, enabling the management of competing demands and changing priorities effectively.
• Confident using digital tools such as Outlook, Word, Excel and PowerPoint to organise information and prepare professional materials.
• Use of Co-Pilot to support research.
• Experience working with external vendors, venues, and service providers.
• Previous experience supporting corporate hospitality, events and project co-ordination a plus.
• The ability to remain calm and adaptable under pressure, particularly during busy or time-critical periods, using sound judgement to prioritise effectively.
• Experience working within financial services or a similarly regulated environment is important, bringing an understanding of pace, confidentiality and governance standards.

Benefits: We offer a range of benefits to help provide holistic support for your work life, whatever your circumstances. As a QBE employee you will have access to and benefit from:

• 30 days holiday a year with the option to buy up to 2 additional days.
• Flexible working - balancing work and life is important so our flexible working opportunities are open to all, this can include part-time, job share and compressed hours.
• Pension – you are automatically enrolled into the QBE pension plan, which entitles you to receive employer contributions of 10% of your basic salary.
• Private medical insurance – we fund fully comprehensive private medical cover for you and all the family.
• Family friendly policies – we offer 26 weeks leave at full pay regardless of gender identity, sexual orientation or how you become a parent.
• Short term remote work abroad - you can request up to 20 days per year to work remotely from certain locations abroad.
• Sustainable investing - we believe sustainable integration is important for long term financial, environmental, and social outcomes.
• Cycle-to-Work – benefit from regular exercise whilst making your commute greener and cheaper, select and bike and/or accessories up to the value of £5,000.

Awards & Recognition: General Insurer of the Year 2026 at the British Insurance Awards. Winner of Excellence in Diversity, Equity & Inclusion Award 2025 at the Insurance Business Australia Awards for our Respect@QBE program.