Executive Assistant

This is a London based role with hybrid working. This role offers the opportunity to partner closely with senior leaders in a global organisation, providing trusted, high‐impact executive support in a fast‐paced and international environment.

We are delighted to be recruiting an Executive Assistant supporting our Group Executive Technology and Operations and Chief of Staff for Technology and Operations. This is an opportunity to step into a highly visible Executive Assistant role, supporting senior leaders with a global remit at the heart of QBE. Working in a fast‐paced, international environment, you’ll play a key role in enabling effective decision‐making, strong collaboration and seamless day‐to‐day operations. You’ll be trusted to use your judgement, anticipate needs and bring structure to complexity, while building relationships across time zones and teams. The role offers variety, influence and the chance to grow your impact as a true partner to senior leadership, supported by a flexible and inclusive approach to ways of working.

At QBE, we get to the heart of what matters for our customers. And we do it all with a human touch. We’re an international insurer with more than 13,000 people working across 26 countries – which means we’re big enough for your ambitions, yet small enough for you to make a real impact. It’s an exciting time. We’re building momentum towards our vision to become the most consistent and innovative risk partner.

Your new role:

• Partner with senior leaders to provide proactive, high-quality executive support, helping them focus on strategic priorities and outcomes in a complex, global environment.
• Manage busy and frequently changing diaries across multiple time zones, thoughtfully prioritising commitments and resolving clashes with care and clarity.
• Act as a trusted first point of contact for a wide range of internal and external stakeholders, handling interactions with professionalism, discretion and confidence.
• Triage inboxes and manage approvals on behalf of the Executive, ensuring requests are progressed promptly, in line with QBE policies, and escalating issues where needed.
• Coordinate end‐to‐end travel arrangements, creating well‐planned itineraries that balance business needs, preparation time and wellbeing.
• Prepare clear, high‐quality meeting materials, including agendas, briefing packs and correspondence, ensuring Executives are well informed and supported.
• Provide administrative and project support, including research, data collection and basic analysis, particularly for leadership meetings, offsites and briefings.
• Organise executive meetings, events and offsites, managing logistics, stakeholders and follow‐up actions to a consistently high standard.
• Monitor relevant financial or operational information, such as monthly P&L reports, and flag potential issues in a timely and constructive way.
• Build collaborative relationships with other Executive Assistants and support teams, providing cover or guidance when required and contributing to a supportive EA community.

Having the right to work in the UK is a requirement for this role. QBE may consider sponsorship at its discretion.

About You:

• Experience supporting c-suite executives in a fast‐paced environment, within a global organisation.
• Proven experience working across multiple time zones and confidence coordinating diaries, meetings and priorities internationally.
• Strong organisational skills and attention to detail, enabling the management of competing demands and changing priorities effectively.
• Confident using digital tools such as Outlook, Word, Excel and PowerPoint to organise information and prepare professional materials.
• The ability to remain calm and adaptable under pressure, particularly during busy or time‐critical periods, using sound judgement to prioritise effectively.
• Experience working within financial services or a similarly regulated environment is important, bringing an understanding of pace, confidentiality and governance standards.

Benefits:

• 30 days holiday a year with the option to buy up to 2 additional days.
• Flexible working - balancing work and life is important so our flexible working opportunities are open to all, this can include part-time, job share and compressed hours.
• Pension – you are automatically enrolled into the QBE pension plan, which entitles you to receive employer contributions of 10% of your basic salary.
• Private medical insurance – we fund fully comprehensive private medical cover for you and all the family.
• Family friendly policies – we offer 26 weeks leave at full pay regardless of gender identity, sexual orientation or how you become a parent.
• Short term remote work abroad - you can request up to 20 days per year to work remotely from certain locations abroad.
• Sustainable investing - we believe sustainable integration is important for long term financial, environmental, and social outcomes.
• Cycle-to-Work – benefit from regular exercise whilst making your commute greener and cheaper, select and bike and/or accessories up to the value of £5,000.

To learn more about benefits of working with us, click.

Awards & Recognition:

We value our employee’s experience with us and are proud to have been recognised for the following awards:

• Insurance Post British Insurance Awards 2025: Winner: Commercial Lines Insurer of the Year, Winner: Reinsurer of the Year - QBE Re, Winner: ESG, Diversity, Equity and Inclusion Initiative of the Year
• Insurance Post British Insurance Awards 2023: QBE rated as a 5-Star Employee

To learn more about our achievements, click.

How to Apply:

If you’re looking for a career that combines your expertise and your empathy, click Apply today. Your career. At the heart of it.

Skills: Adaptability, Analytical Thinking, Business Management, Calendar Management, Critical Thinking, Detail-Oriented, Financial Management, Intentional collaboration, Legal Administrative Support, Managing performance, Meeting Management, Office Management, Prioritization, Risk Management, Stakeholder Management.

To submit your application, click "Apply" and follow the step by step process.

Equal Employment Opportunity: QBE is an equal opportunity employer and is required to comply with equal employment opportunity legislation in each jurisdiction it operates.