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- Tasks: Support the Board and Committees with high-quality administrative and governance tasks.
- Company: Join QBE, a leading international insurer with a collaborative culture.
- Benefits: Enjoy 30 days holiday, private medical insurance, and remote work options.
- Why this job: Make a real impact in corporate governance while working with senior stakeholders.
- Qualifications: Experience in governance administration and strong organisational skills required.
- Other info: Dynamic role with opportunities for professional growth in a fast-paced environment.
The predicted salary is between 36000 - 60000 ÂŁ per year.
We are recruiting a Board Support Administrator to provide high-quality administrative and governance support to the wider Company Secretarial team and our Board, its Committees and senior governance stakeholders.
If you thrive in a structured, fast‑paced environment and enjoy supporting senior stakeholders to enable effective board operations, this is an opportunity to contribute to the delivery of best‑practice corporate governance across our organisation.
Please note this is a 12 month Fixed‑Term Contract. Applicants must have the right to work in the UK as visa sponsorship is not available for this role.
Your New Role
In this role you will be at the heart of our Company Secretarial governance operations, supporting the team to ensure the smooth delivery of meeting cycles, such as collating and formatting meeting papers and preparing meeting packs. You will be a key point of contact for Directors and Non‑Executive Board members, whilst maintaining the highest standards of confidentiality, regulatory compliance and governance.
Key Responsibilities
- Assist with coordination of the end-to-end meeting cycle for the Board and Committees – including diary management, scheduling room/VC logistics and attendee coordination.
- Prepare and issue meeting packs via the board portal (BoardVantage), ensuring papers are complete, correctly formatted and distributed to deadlines.
- Support the Company Secretarial team with various administrative and governance tasks including calendar management, director onboarding packs, meeting logistics and training coordination.
- Act as a trusted point of contact for our Board, Executive Management and senior stakeholder queries.
- Assist with information requests, collation of disclosures, declarations and annual returns, and help prepare materials for regulatory submissions and audit requests.
- Propose improvements to administration processes and contribute to process optimisation.
About you
- Proven experience in a Board or Committee support, Personal Assistant or governance administration role within a regulated environment.
- Advanced skills in organisation and time management across multiple deadlines and stakeholders.
- Strong written and verbal communication skills with a high attention to detail, with the ability to produce accurate written documentation.
- Experience with Board portals e.g. BoardVantage or Diligent Boards, and strong proficiency with Microsoft 365 - Word, Excel, PowerPoint, SharePoint, OneDrive and Teams.
- Strong stakeholder management skills, with demonstrable experience liaising with senior executives and non‑executive directors.
- Ability to work at pace independently, prioritise multiple tasks and deliver under tight deadlines.
Benefits
- 30 days holiday a year with the option to buy up to 2 additional days.
- Pension – you are automatically enrolled into the QBE pension plan, which entitles you to receive employer contributions of 10% of your basic salary.
- Private medical insurance – we fund fully comprehensive private medical cover for you and all the family.
- Short term remote work abroad - you can request up to 20 days per year to work remotely from certain locations abroad.
How to Apply:
To submit your application, click “Apply” and follow the step-by-step process.
QBE is an equal opportunity employer and complies with equal employment opportunity legislation in each jurisdiction it operates.
Board Support Administrator in London employer: QBE Europe
Contact Detail:
QBE Europe Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Board Support Administrator in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or at industry events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its board members. Show that you understand their governance style and how you can support them effectively. This will set you apart from other candidates!
✨Tip Number 3
Practice your communication skills! As a Board Support Administrator, you'll need to convey information clearly and confidently. Try mock interviews with friends or use online resources to sharpen your skills.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Board Support Administrator in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Board Support Administrator role. Highlight your relevant experience in governance administration and your skills in managing multiple deadlines, as this will show us you understand what we're looking for.
Showcase Your Communication Skills: Since strong written and verbal communication is key for this role, ensure your application reflects this. Use clear, concise language and pay attention to detail in your documents to demonstrate your ability to produce accurate written documentation.
Highlight Your Tech Savvy: Mention any experience you have with Board portals like BoardVantage or Diligent Boards, as well as your proficiency with Microsoft 365 tools. This will help us see that you're ready to hit the ground running in our tech-driven environment.
Apply Through Our Website: Don’t forget to apply through our careers page! Following the step-by-step process there makes it easier for us to review your application and ensures you don’t miss out on any important details.
How to prepare for a job interview at QBE Europe
✨Know Your Governance Stuff
Make sure you brush up on corporate governance principles and the specific responsibilities of a Board Support Administrator. Familiarise yourself with the role of Company Secretarial teams and how they support board operations. This knowledge will help you answer questions confidently and show that you're genuinely interested in the position.
✨Master the Meeting Cycle
Since you'll be coordinating meeting cycles, it’s crucial to understand the logistics involved. Prepare by learning about diary management, scheduling, and how to format meeting papers. You might even want to practice creating a mock meeting pack to demonstrate your organisational skills during the interview.
✨Show Off Your Communication Skills
Strong written and verbal communication is key for this role. Be ready to discuss examples of how you've effectively communicated with senior stakeholders in the past. Consider preparing a brief presentation or summary of your experience to showcase your ability to produce accurate documentation and handle queries professionally.
✨Demonstrate Your Tech Savvy
Familiarity with tools like BoardVantage and Microsoft 365 is essential. If you have experience with these platforms, be prepared to discuss it. If not, take some time to explore them before your interview. Showing that you can quickly adapt to technology will give you an edge over other candidates.