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- Tasks: Support the Board and Committees with high-quality administrative and governance tasks.
- Company: Join QBE, a global insurer with a human touch and a collaborative culture.
- Benefits: Enjoy 30 days holiday, private medical insurance, and remote work options.
- Why this job: Make a real impact in corporate governance while working with senior stakeholders.
- Qualifications: Experience in board support or governance administration and strong organisational skills.
- Other info: Dynamic role with opportunities for professional growth in a fast-paced environment.
The predicted salary is between 36000 - 60000 ÂŁ per year.
We are recruiting a Board Support Administrator to provide high-quality administrative and governance support to the wider Company Secretarial team and our Board, its Committees and senior governance stakeholders. If you thrive in a structured, fast‑paced environment and enjoy supporting senior stakeholders to enable effective board operations, this is an opportunity to contribute to the delivery of best‑practice corporate governance across our organisation.
Please note this is a 12 month Fixed‑Term Contract. Applicants must have the right to work in the UK as visa sponsorship is not available for this role.
Your New Role
In this role you will be at the heart of our Company Secretarial governance operations, supporting the team to ensure the smooth delivery of meeting cycles, such as collating and formatting meeting papers and preparing meeting packs. You will be a key point of contact for Directors and Non‑Executive Board members, whilst maintaining the highest standards of confidentiality, regulatory compliance and governance.
Key Responsibilities
- Assist with coordination of the end-to-end meeting cycle for the Board and Committees – including diary management, scheduling room/VC logistics and attendee coordination.
- Prepare and issue meeting packs via the board portal (BoardVantage), ensuring papers are complete, correctly formatted and distributed to deadlines.
- Support the Company Secretarial team with various administrative and governance tasks including calendar management, director onboarding packs, meeting logistics and training coordination.
- Act as a trusted point of contact for our Board, Executive Management and senior stakeholder queries.
- Assist with information requests, collation of disclosures, declarations and annual returns, and help prepare materials for regulatory submissions and audit requests.
- Propose improvements to administration processes and contribute to process optimisation.
About you
- Proven experience in a Board or Committee support, Personal Assistant or governance administration role within a regulated environment.
- Advanced skills in organisation and time management across multiple deadlines and stakeholders.
- Strong written and verbal communication skills with a high attention to detail, with the ability to produce accurate written documentation.
- Experience with Board portals e.g. BoardVantage or Diligent Boards, and strong proficiency with Microsoft 365 - Word, Excel, PowerPoint, SharePoint, OneDrive and Teams.
- Strong stakeholder management skills, with demonstrable experience liaising with senior executives and non‑executive directors.
- Ability to work at pace independently, prioritise multiple tasks and deliver under tight deadlines.
Benefits
- 30 days holiday a year with the option to buy up to 2 additional days.
- Pension – you are automatically enrolled into the QBE pension plan, which entitles you to receive employer contributions of 10% of your basic salary.
- Private medical insurance – we fund fully comprehensive private medical cover for you and all the family.
- Short term remote work abroad - you can request up to 20 days per year to work remotely from certain locations abroad.
How to Apply: To submit your application, click “Apply” and follow the step-by-step process.
Equal Employment Opportunity: QBE is an equal opportunity employer and complies with equal employment opportunity legislation in each jurisdiction it operates.
Board Support Administrator employer: QBE Europe
Contact Detail:
QBE Europe Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Board Support Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for a Board Support Administrator role. You never know who might have the inside scoop on an opportunity!
✨Tip Number 2
Prepare for interviews by researching the company and its governance practices. Familiarise yourself with their Board structure and recent news. This will help you stand out as someone who’s genuinely interested in contributing to their success.
✨Tip Number 3
Practice your communication skills! As a Board Support Administrator, you'll need to convey information clearly and confidently. Try mock interviews with friends or use online platforms to refine your pitch and responses.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining our team and contributing to our mission of effective corporate governance.
We think you need these skills to ace Board Support Administrator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Board Support Administrator role. Highlight your relevant experience in governance and administration, and show us how your skills align with what we're looking for.
Show Off Your Attention to Detail: Since this role requires a high level of accuracy, ensure your application is free from typos and errors. We want to see that you can produce polished written documentation right from the start!
Be Clear and Concise: When writing your cover letter, get straight to the point. Use clear language to explain why you're the perfect fit for the role and how you can contribute to our team. We appreciate brevity and clarity!
Apply Through Our Website: Don't forget to apply through our careers page! Following the step-by-step process there will ensure your application gets to us smoothly. We can't wait to hear from you!
How to prepare for a job interview at QBE Europe
✨Know Your Governance Stuff
Make sure you brush up on corporate governance principles and the specific responsibilities of a Board Support Administrator. Familiarise yourself with the key tasks mentioned in the job description, like meeting coordination and document preparation, so you can speak confidently about your relevant experience.
✨Show Off Your Organisation Skills
Since this role requires advanced organisation and time management skills, prepare examples that showcase how you've successfully managed multiple deadlines and stakeholders in the past. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
✨Familiarity with Tools is Key
Get comfortable with Board portals like BoardVantage and Microsoft 365 tools. If you have experience using these platforms, be ready to discuss how you've used them to streamline processes or improve efficiency in previous roles.
✨Engage with Stakeholders
Demonstrate your strong stakeholder management skills by preparing to discuss how you've effectively liaised with senior executives or board members. Think of specific instances where your communication made a difference, and be ready to share those stories during the interview.