At a Glance
- Tasks: Support management by organising and controlling project documentation.
- Company: Dynamic construction firm in Essex with a focus on teamwork.
- Benefits: Gain valuable experience, develop skills, and work in a supportive environment.
- Other info: Opportunity for growth and learning in a fast-paced industry.
- Why this job: Be part of exciting projects while honing your administrative skills.
- Qualifications: Strong attention to detail and proficiency in MS Office required.
Department: Brickwork – Administration & Pre-Construction
Location: Essex
Purpose: To provide administrative support to management and any function that requires it. To organise project and company documentation within the document control team and assist with implementing office procedures, frequently taking responsibility for specific projects and tasks.
Profile: The successful candidate will take pride in producing accurate and clear work, communicate effectively, and work well both independently and within a team environment. Duties should always be completed accurately, professionally, and within required timeframes.
Responsibilities / Deliverables:
- Take a lead role in the day-to-day administration of office functions
- Scanning, renaming, and filing of various documents including induction forms, fit to work forms, project folders, orders, and health & safety records
- Manage drawing updates including downloading, filing, updating drawing registers, organising hard copies for site, and revising office folders
- Document control including downloading and uploading files on EDMS systems such as Asite, Aconex, and Viewpoint
- Printing and preparing RAMS folders
- Completing online site pre-inductions
- Managing monthly health & safety hours records
- Supporting tender enquiries
- Preparing O&M manuals
- Updating logs including Master Design, O&M, Orders, Telephone Lists, and Job Lists
- Organising, maintaining, and keeping archive rooms clean and up to date
- Collating and submitting annual award submissions
- Creating project case studies
Skills:
- Proficient in various Electronic Document Management Systems
- Computer literate with strong MS Office skills including Word, Excel, and PowerPoint
- Excellent attention to detail with accurate reporting skills
- Strong organisational skills with the ability to meet deadlines and work flexibly within a team
- Excellent communication skills with a clear, polite, and professional manner
Health & Safety: Any health and/or safety concerns must be reported to a senior member of staff.
Other: Ensure all company policies and procedures are adhered to.
Document Controller in Loughton employer: QB SQUARE
As a Document Controller at our Essex location, you will thrive in a supportive and collaborative work culture that values accuracy and professionalism. We offer comprehensive training and development opportunities to help you grow your skills while enjoying a dynamic environment where your contributions are recognised and rewarded. Join us to be part of a team that prioritises employee well-being and fosters a sense of community.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller in Loughton
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on a Document Controller role.
✨Tip Number 2
Show off your skills! Prepare a portfolio showcasing your document control experience and any relevant projects. This will help you stand out when chatting with potential employers.
✨Tip Number 3
Practice makes perfect! Get ready for interviews by rehearsing common questions related to document management and administration. We can help you with mock interviews if you need a hand!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to reach out directly.
We think you need these skills to ace Document Controller in Loughton
Some tips for your application 🫡
Show Off Your Attention to Detail:As a Document Controller, accuracy is key! Make sure your application is free from typos and errors. We want to see that you take pride in producing clear and precise work right from the start.
Tailor Your Application:Don’t just send a generic CV and cover letter. Highlight your relevant experience with document management systems and your organisational skills. We love seeing how your background fits with what we do!
Be Professional Yet Personable:While we appreciate professionalism, we also value a friendly approach. Use a polite tone in your application, but let your personality shine through. We’re looking for someone who can communicate effectively within our team.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important details about the role!
How to prepare for a job interview at QB SQUARE
✨Know Your Documents
Familiarise yourself with common document control processes and the specific Electronic Document Management Systems mentioned in the job description. Being able to discuss your experience with systems like Asite, Aconex, or Viewpoint will show that you’re ready to hit the ground running.
✨Showcase Your Attention to Detail
Prepare examples of how you've maintained accuracy in your previous roles. Whether it’s through managing project folders or updating logs, be ready to share specific instances where your attention to detail made a difference.
✨Communicate Clearly
Practice articulating your thoughts clearly and professionally. Since communication is key in this role, consider doing mock interviews with a friend to refine your ability to convey information effectively and politely.
✨Demonstrate Organisational Skills
Think of ways you’ve successfully managed multiple tasks or projects simultaneously. Be prepared to discuss your strategies for staying organised and meeting deadlines, as this will resonate well with the responsibilities outlined in the job description.
