At a Glance
- Tasks: Support management by organising and controlling project documentation with precision.
- Company: Join a dynamic team that values accuracy and collaboration.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work environment.
- Other info: Flexible hours and opportunities for personal growth in a vibrant workplace.
- Why this job: Make an impact by ensuring smooth operations and contributing to exciting projects.
- Qualifications: Proficient in MS Office and document management systems; strong attention to detail.
The predicted salary is between 25000 - 32000 £ per year.
To provide administrative support to Management and/or any function that requires it. To organise project and company documentation within the document control team. To assist with implementing office procedures and frequently take responsibility for specific projects and tasks.
Our administrative staff take pride in their work, which is always accurate and clear. They respect their colleagues and work well both in a team and on their own. They communicate well ensuring that all duties are completed accurately and delivered with high quality and in a timely manner.
Responsibilities/Deliverables:
- Take a lead role in the day-to-day administration of office functions
- Scanning, renaming & filing of various documents; Induction Forms; Fit to Work Forms; Project Folders; Orders; Health & Safety Records; Other
- Manage Drawing updates; downloading, filing, updating drawing registers, organizing hard copies for site and revising office folders.
- Document control; downloading and uploading files on EDMS systems such as Asite, Aconex, and Viewpoint.
- Printing and preparing RAMS folders
- Online Site Pre inductions
- Brickwork H&S monthly hours
- Support with Tender enquiries.
- Preparing O&M manuals
- Log updates; Master Design, O&M, Orders, Telephone list, Job lists
- Organising, maintaining, and keeping the archive room clean
- Collating and submitting Annual Brickwork Award submissions
- Creating project case studies
Skills:
- Proficient in various Electronic Document Management Systems
- Computer literate - MS Office applications (Word, Excel, PowerPoint)
- Attention to detail - accurate reporting
- Organisation - be able to meet deadlines and be flexible to work within a team
- Excellent communication skills - clear, polite and helpful manner
Health & Safety:
Any health and/or safety concerns must be reported to a senior member of staff.
Document Controller in London employer: QB SQUARE
As a Document Controller at our company, you will thrive in a supportive and collaborative work environment that values accuracy and clear communication. We offer comprehensive training and development opportunities to help you grow your skills while enjoying a flexible work culture that prioritises teamwork and respect among colleagues. Located in a vibrant area, our office provides easy access to amenities, making it an ideal place for meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for a Document Controller role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by practising common questions related to document control and administration. We recommend using the STAR method (Situation, Task, Action, Result) to structure your answers. This will help you showcase your skills and experience effectively!
✨Tip Number 3
Show off your tech skills! Familiarise yourself with Electronic Document Management Systems like Asite, Aconex, and Viewpoint. Being able to discuss these tools confidently can set you apart from other candidates.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Document Controller in London
Some tips for your application 🫡
Show Off Your Attention to Detail:When you're filling out your application, make sure every detail is spot on. We love candidates who take pride in their work, just like we do! Double-check for any typos or errors before hitting send.
Tailor Your Application:Don’t just send a generic application. Take a moment to highlight how your skills match the job description. We want to see how you can contribute to our document control team and support our office functions!
Be Clear and Concise:Keep your application straightforward and to the point. We appreciate clear communication, so make sure your experience and skills shine through without unnecessary fluff.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the Document Controller role. Plus, it’s super easy!
How to prepare for a job interview at QB SQUARE
✨Know Your Document Management Systems
Familiarise yourself with the Electronic Document Management Systems mentioned in the job description, like Asite, Aconex, and Viewpoint. Be ready to discuss your experience with these tools and how you’ve used them to streamline document control processes.
✨Showcase Your Attention to Detail
Prepare examples that highlight your attention to detail. You might want to share a story about a time when your meticulousness prevented a potential issue or improved a process. This will demonstrate that you take pride in delivering accurate and high-quality work.
✨Demonstrate Your Organisational Skills
Think of specific instances where you successfully managed multiple tasks or projects simultaneously. Discuss how you prioritised your workload and met deadlines, as this role requires strong organisational abilities.
✨Communicate Clearly and Confidently
Practice articulating your thoughts clearly and politely. Since excellent communication is key for this role, consider doing mock interviews with friends or family to refine your delivery and ensure you come across as both confident and approachable.
