At a Glance
- Tasks: Support our VP Sales with calendar management, meetings, and customer care.
- Company: Join Qatar Airways, a leading airline transforming customer interactions.
- Benefits: Competitive salary, dynamic work environment, and opportunities for growth.
- Other info: Fun team culture with regular celebrations and collaboration.
- Why this job: Be part of an exciting transformation and make a real impact in a global company.
- Qualifications: Experience in administration, strong Microsoft Office skills, and excellent communication.
The predicted salary is between 30000 - 40000 £ per year.
Qatar Airways (QR) have embarked on an exciting transformation journey to change how we interact with our customers. As part of this journey, we are now recruiting for an Administration Coordinator. As an Administration Coordinator based in Central London, you will add value by providing efficient personal assistance support to our busy Vice President (VP) Sales while supporting with the smooth functioning of our Regional Office.
Responsibilities
- Managing, coordinating and maintaining our VP Sales Calendar including regular travel arrangements.
- Coordinating and scheduling meetings ensuring efficient and effective diary management.
- Management of email correspondence where required.
- Organising and preparing material for key meetings and communications.
- Responding to customer care issues via e-mails.
- Reacting quickly and professionally to resolve any internal issues that may arise.
- Providing business documentation support, including report writing, presentation creation and spreadsheet preparation.
- Follow-up with other sections/departments to ensure that requests are carried out and activities are coordinated.
- Assisting HR with organisation of inductions for new staff ensuring a smooth onboarding for new joiners.
- Creating a fun and motivating work environment.
- Bringing the team together regularly, celebrating successes, creating a culture of teamwork and collaboration.
Qualifications
You will have solid administrative /PA experience in a similar role ideally with experience supporting senior management. Advanced skills in Microsoft Office (Word, Excel, Access, PowerPoint and Outlook). Polished communications skills - both verbal and written. You will be an exceptionally organised individual with the ability to interact confidently with stakeholders on all levels. Ability to work under pressure in an ever-changing environment is essential to be successful in this role. You must have the current legal rights to live and work in the UK to be considered.
Administration Coordinator employer: Qatar Airways
Qatar Airways is an exceptional employer, offering a dynamic work environment in the heart of London where creativity and innovation thrive. Employees benefit from comprehensive training and development opportunities, fostering personal and professional growth within the travel and aviation sectors. With a strong emphasis on teamwork and collaboration, Qatar Airways ensures that every team member feels valued and empowered to make a meaningful impact.
StudySmarter Expert Advice🤫
We think this is how you could land Administration Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute, especially in areas like diary management and team collaboration.
✨Tip Number 3
Practice your communication skills! Whether it’s verbal or written, being polished and professional is key. Try mock interviews with friends or use online resources to refine your approach.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Administration Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administration Coordinator role. Highlight your relevant experience, especially any admin or PA roles you've had before. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role and how you can add value to our team. Keep it concise but engaging – we love a bit of personality!
Show Off Your Skills:Don’t forget to showcase your advanced Microsoft Office skills and any experience with diary management or customer care. We’re keen to see how you can handle the fast-paced environment we thrive in!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get you on board with our exciting journey at Qatar Airways!
How to prepare for a job interview at Qatar Airways
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administration Coordinator role. Familiarise yourself with diary management, email correspondence, and report writing. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Tech Skills
Since advanced Microsoft Office skills are a must for this role, be prepared to discuss your experience with Word, Excel, PowerPoint, and Outlook. You might even want to bring examples of reports or presentations you've created in the past to showcase your abilities.
✨Demonstrate Your Organisational Skills
During the interview, highlight specific instances where your organisational skills made a difference. Whether it was managing a busy calendar or coordinating meetings, share stories that illustrate your ability to handle multiple tasks efficiently under pressure.
✨Be Ready for Scenario Questions
Expect questions that assess how you would react in various situations, such as resolving customer care issues or handling internal conflicts. Prepare by thinking of examples from your past experiences where you successfully navigated similar challenges.
