At a Glance
- Tasks: Assist in planning and executing exciting events across Europe while supporting the marketing team.
- Company: Join Qargo, a fast-growing tech scale-up revolutionising transport management.
- Benefits: Competitive salary, flexible working, and opportunities for career growth.
- Other info: Collaborative team environment with hands-on learning opportunities.
- Why this job: Kick-start your career in event coordination and make a real impact!
- Qualifications: Strong organisational skills and a passion for events; experience is a plus.
The predicted salary is between 28800 - 42000 £ per year.
At Qargo, we’re building the world’s most intelligent Transport Management Platform (SaaS) — helping logistics companies work smarter, faster, and greener. Events are a cornerstone of our go‑to‑market strategy, giving us the chance to meet prospects face‑to‑face, demo our incredible Transport Management System, deepen customer relationships, and strengthen our brand presence across Europe.
We’re looking for an organised, proactive Events & Marketing Assistant to join our growing marketing team in London. You’ll play a critical role in making sure every event runs smoothly, while also supporting the wider marketing team with content, campaigns, and reporting. If you’re highly organised, love planning, and get energy from seeing events come to life, this could be the perfect opportunity to kick‑start your career in event coordination!
💼 About the Role
As an Events & Marketing Assistant, you’ll be the right hand of our Marketing & Events Executive, helping to organise Qargo’s presence at trade shows, conferences and company events across Europe. As well as help us organise roadshow style sessions hosted on customer sites.
You’ll take ownership of all the behind‑the‑scenes details that make events run smoothly, from booking travel and shipping materials, to liaising with suppliers and keeping checklists up to date.
This is a practical, hands‑on role where you’ll learn all aspects of event planning, logistics and coordination within a fast‑growing international company.
⭐ Key responsibilities
Event operations (Primary Focus – 70%)
You’ll support the planning and execution of a wide variety of events and webinars, including:
- Trade shows: Multi‑day exhibitions where Qargo has a stand
- Regional/customer events: Roadshow‑style sessions hosted on‑site or in smaller venues to engage prospects and customers
- Partner events: Joint activities with Qargo’s integration and channel partners
- On demand webinars: Virtual sessions to educate prospects and customers
- Company events: UK team gatherings, support on whole‑company gatherings
Pre‑event logistics:
- Manage travel, hotels
- Track organiser deadlines and help coordinate orders (furniture, electricity, Wi‑Fi, catering, merchandise)
- Set up event pages (LinkedIn), add the event to the website, and prepare‑event outreach materials
On‑site event support (UK based initially):
- Assist with stand set‑up, demo stations, and customer/partner hospitality
- Welcome visitors, scan leads, and ensure smooth handovers to BDMs
- Support on‑site based customer events and partner sessions during larger shows
Post‑event tasks:
- Clean and upload delegate data into HubSpot, ensuring accurate formatting
- Draft follow‑up email templates (marketing + sales)
- Set up the workflow in HubSpot to send the emails
- Help organise debrief meetings and capture key learnings
- Update the event cost/ROI tracker and reporting dashboards
Marketing support (30%)
- Content & assets: Create promo posts in Canva, design banners, and prepare social content for Marketing & BDMs
- Campaign support: Assist with cleaning up pre‑event delegate outreach lists, getting nurture templates in place
- Webinars: Help set up webinars, create invites, coordinate with speakers, and manage follow‑up
- General support: Provide wider admin support across the marketing team, from website updates to merchandise orders, to updating Notion pages
✅ Skills & experience
Must‑haves
- Strong organisational and time management skills
- Detail‑oriented, proactive, and able to manage multiple deadlines
- Confident communicator, comfortable working with suppliers, organisers, and internal stakeholders
- Fluent in English (spoken and written)
- Comfortable using Canva, Google Suite, and Slack (HubSpot a brilliant bonus)
Nice‑to‑haves
- Experience working on events (trade shows, webinars, or corporate events)
- Familiarity with HubSpot, LinkedIn, or similar tools
- Interest in logistics, transport, or SaaS marketing
🤝 What we offer
- A hands‑on role where you’ll learn every aspect of event coordination across a diverse event mix - from large international trade shows to high‑touch customer‑prospect gatherings
- The chance to be part of a fast‑growing, international tech scale‑up.
- The chance to work in a fast‑paced SaaS marketing team during the build of the team and learn across multiple marketing channels
- A supportive and collaborative team environment.
- Competitive salary and benefits package.
- A flexible work environment with hybrid working options.
- A modern office in Central London (near Covent Garden).
- The opportunity to grow into a more senior Events or Marketing role as you develop.
💡 We’d love to get to know you beyond your CV - so part of the application includes a short 2‑3 minute video presentation. It’s a great way for you to introduce yourself and share what excites you about this role!
Marketing & Events Assistant Marketing · London · in City of London employer: Qargo TMS
At Qargo, we pride ourselves on being an exceptional employer, offering a dynamic and supportive work culture that fosters growth and innovation. As a Marketing & Events Assistant in our vibrant London office, you'll have the unique opportunity to learn from industry leaders while contributing to impactful events that shape our brand's presence across Europe. With a competitive salary, flexible working options, and a clear path for career advancement, Qargo is the perfect place to kick-start your journey in event coordination within a fast-paced tech scale-up.
StudySmarter Expert Advice🤫
We think this is how you could land Marketing & Events Assistant Marketing · London · in City of London
✨Show Your Creative Side
In marketing communications, standing out is key. Get creative with your application! Consider designing a mini-campaign or pitch that highlights your skills and understanding of the brand. Tailor it for Qargo TMS and show them what you can bring to the table.
✨Engage in Marketing Communities
Get involved in local or online marketing communications groups. Check out platforms like Meetup for events and workshops. Networking here can lead to hidden job openings and valuable insights into the industry trends—this is where we often discover what companies like Qargo TMS are looking for.
✨Leverage Social Media
Use platforms like LinkedIn and Twitter to showcase your passion for marketing communications. Share insights, articles, and your own content that resonates with the industry. Tagging or interacting with Qargo TMS on these platforms can catch the eye of recruiters and show you're genuinely interested in them.
✨Attend Industry Events
Keep an eye out for marketing conferences and workshops. These are great places to meet potential employers face-to-face and make connections that could land you a full-time role at Qargo TMS. Bring your business cards and be prepared to chat about how you can contribute!
We think you need these skills to ace Marketing & Events Assistant Marketing · London · in City of London
Some tips for your application 🫡
Craft an Impactful Cover Letter:Your cover letter is your chance to shine! Focus on your passion for marketing communications and how your previous experiences can benefit Qargo TMS. Make sure to mention specific campaigns or projects you’ve worked on that showcase your creativity and strategic thinking.
Showcase Your Writing Skills:As you're diving into a marketing communications role, your writing ability is crucial. Include samples of your work, like blog posts, press releases, or social media campaigns in your application. This lets us see your style and how you engage with different audiences.
Tailor Your CV to Marketing:Your CV should highlight relevant marketing skills and experiences! Include specific tools or platforms you’ve used, like Google Analytics or social media management software. Mention any certifications or workshops related to marketing that you've completed – they can give you an edge!
Demonstrate Your Understanding of Qargo TMS:Show us that you’ve done your homework! In your application, briefly mention what you admire about Qargo TMS’s marketing approach or any recent campaigns that caught your attention. This can reveal your enthusiasm for the role and your genuine interest in joining our team!
How to prepare for a job interview at Qargo TMS
✨Showcase Your Creative Campaigns
Get ready to flaunt your portfolio! Include examples of previous marketing campaigns you've worked on, especially those that showcase your creativity and strategy. Recruiters at Qargo TMS will be keen to see how you conceptualise and execute campaigns, so highlight any measurable outcomes to back up your claims.
✨Know Your Digital Tools Inside Out
If you’re heading into a marketing-communications role, make sure you're comfortable discussing key digital marketing tools like Google Analytics, HubSpot, or Hootsuite. Expect some technical questions about how you've used these tools in the past, as they'll want to gauge your hands-on experience and how you analyse data to drive marketing decisions.
✨Be Ready for Scenario-Based Questions
At Qargo TMS, they may throw some scenario-based questions your way, aimed at testing your problem-solving skills in real-life marketing situations. Think through potential challenges you’ve faced, how you navigated them, and be prepared to discuss your thought process and outcome.
✨Demonstrate Your Passion for Marketing
As you’re applying for a full-time position, show that you're not just looking for a job, but a career in marketing. Talk about the latest trends in marketing communications, your favourite campaigns, and why they inspire you. Your enthusiasm can really make you stand out and demonstrate that you’re committed to growing within the field.
