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- Tasks: Manage ticket requests and collaborate on document management in a dynamic legal environment.
- Company: Join Harper Macleod, an award-winning law firm known for supporting apprentices.
- Benefits: Enjoy perks like life assurance, discounted eyecare, extra holidays, and a 4pm birthday finish.
- Why this job: Kickstart your career with hands-on experience and a nationally recognised qualification at SCQF Level 6.
- Qualifications: Strong communication, organisational skills, and attention to detail are essential.
- Other info: Potential for a permanent position after the apprenticeship with ongoing support from mentors.
The predicted salary is between 19300 - 19300 £ per year.
Job Description
Would you like to work for one of Scotland's leading law firms?
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Harper Macleod are an award winning legal firm who are also well renowned for our work with apprentices. We've won Apprenticeship Employer of the Year at the annual QA Apprenticeship Awards 3 years in a row.
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Overview:
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There is an opening with Edinburgh's File Management team for a new apprentice. This is an area of the firm where numerous apprentices have started off their career at Harper Macleod, so you are in safe hands.
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What does the role look like?
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- First point of contact for different departments within Harper Macleod. You will manage ticket requests made by staff and Partners.
- Become a key user of Worksite (document and email management software) where you will create files and manage documents as per ticket requests made.
- Collaborate with file management team on files via Worksite.
- Indexing and storage of old files as per GDPR.
- Become a system expert on Lawsoft, which is an internal CRM system. You will use Lawsoft to search and maintain client details.
- Creating reports on file management progress via MS Word and sharing via colleagues via MS Outlook.
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What qualities should you have:
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- Excellent communication skills both written and verbal.
- Fantastic organisational skills
- Ability to prioritise and work to deadlines
- Attention to detail
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Salary: £22,932 per annum.
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Working week: 35 hours per week, Monday to Friday, 9am – 5pm.
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Benefits:
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- Critical illness protection.
- Life assurance.
- Discounted conveyancing on sales and purchases.
- Discounted eyecare.
- Charity donation through payroll.
- Cycle to work scheme.
- Buy additional leave option.
- Extra holidays at Christmas.
- CSR days.
- Funding for external training.
- Recruitment finder’s fee.
- Additional discounts.
- 4pm birthday finish.
- Pension scheme.
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Future prospects:
Should you perform well in this role, there is an opportunity for you to take up a permanent position at the end of your qualification. Many of our previous apprentices are still with the company. Your future salary will be discussed should you be offered a permanent role.
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Important information:
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This vocational apprenticeship comprehensively supports your specific job role with this particular employer. Throughout your learning journey, you are fully supported by your dedicated QA skills coach and your mentor at work. They ensure you settle in, help you develop all the skills you need to be successful in your job role and pass your assessments, and can provide one to one support.
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Starting with insights into your current potential, they plan your growth in a programmatic way, close skills gaps with immersive training and ensure what you learn is applicable to what you do. They talk you through the specifics on the qualifications you gain and how they align in particular to your day to day role.
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On completion, as well as the valuable work experience you have gained, you get a nationally recognised qualification at SCQF Level 6.
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If you are interested in starting your career and receiving a work based qualification at the same time APPLY NOW!
Digital File Management Apprentice employer: QA Limited
Contact Detail:
QA Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Digital File Management Apprentice
✨Tip Number 1
Familiarise yourself with document management software like Worksite and CRM systems such as Lawsoft. Having a basic understanding of these tools will show your enthusiasm and readiness to learn, making you a more attractive candidate.
✨Tip Number 2
Highlight any previous experience or coursework related to file management, organisation, or data handling. Even if it's informal, demonstrating your ability to manage information effectively can set you apart from other applicants.
✨Tip Number 3
Practice your communication skills by engaging in conversations or group activities. Since the role requires excellent verbal and written communication, showcasing your ability to articulate ideas clearly can give you an edge.
✨Tip Number 4
Research Harper Macleod's values and recent achievements, especially their focus on apprenticeships. Being able to discuss how your personal values align with theirs during an interview can demonstrate your genuine interest in the firm.
We think you need these skills to ace Digital File Management Apprentice
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and skills required for the Digital File Management Apprentice position. Tailor your application to highlight how your skills align with these requirements.
Craft a Strong CV: Create a CV that showcases your relevant experience, skills, and education. Emphasise your organisational skills, attention to detail, and any previous experience in communication or document management.
Write a Compelling Cover Letter: In your cover letter, express your enthusiasm for the apprenticeship and explain why you want to work at Harper Macleod. Mention specific qualities that make you a good fit for the role, such as your ability to prioritise tasks and work to deadlines.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at QA Limited
✨Research the Firm
Before your interview, take some time to learn about Harper Macleod. Understand their values, recent achievements, and the specific role of the File Management team. This will help you tailor your answers and show genuine interest.
✨Demonstrate Communication Skills
Since excellent communication is key for this role, prepare examples of how you've effectively communicated in previous situations. Be ready to discuss both written and verbal communication experiences.
✨Showcase Organisational Skills
Think of instances where you've successfully managed multiple tasks or projects. Highlight your ability to prioritise and meet deadlines, as these are crucial for managing ticket requests and collaborating with the team.
✨Prepare Questions
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful questions about the apprenticeship programme, team dynamics, or future opportunities within the firm. This shows your enthusiasm and forward-thinking attitude.
