At a Glance
- Tasks: Support the Facilities Manager in overseeing daily operations and ensuring smooth facility management.
- Company: Join a dynamic team at a leading facilities management company in Oxfordshire.
- Benefits: Competitive salary, career development opportunities, and a supportive work environment.
- Other info: Opportunity for growth and hands-on experience in a vibrant workplace.
- Why this job: Make a real difference in facility operations while developing your leadership skills.
- Qualifications: Knowledge of facilities management and strong relationship-building skills required.
The predicted salary is between 35000 - 40000 £ per year.
Provide support to the onsite Estates & Facilities Manager and the Facilities Team at our contract in Harwell, Oxford, Didcot, Oxfordshire OX11 0QR, with a requirement to travel to Westcott as needed. Salary range £35-40k.
Responsibilities
- Operational oversight and tactical leadership of day-to-day Estates and facilities operations at Harwell; act as trusted Deputy to the Estates & Facilities Manager in her absence.
- Own stakeholder relationships at operational level and translate business units and tenants needs into deliverables.
- Run site inductions, contractor reviews, validate RAMS, conduct site audits, enforce KPIs/SLAs, and manage non-conformance escalation, scope, and minor works.
- Deliver Helpdesk function on site, providing helpdesk reporting and statistics against KPIs/SLAs, and manage the planned maintenance program with off-site Q3 engineers, contractors, and occupants.
- Ensure compliance accountability and provide H&S control measures across all contractors and their activities.
- Maintain fire strategy and accessibility standards, implementing appropriate actions; ensure first aid strategy and provisions are in place.
- Utilise the CAFM system to manage work orders and subsequent purchase orders.
- Order and maintain stock related to the facilities management service provision, including consumables.
- Oversee contractors to ensure work is delivered safely to a good standard.
- Perform all administrative or operational duties supporting the contract, including contract or SAC related tasks.
- Cover site or remote duties between Westcott and Harwell, managing sickness, holidays, and events as necessary.
- Provide full time on site presence.
- Act as a conduit between the onsite FM team and external provider.
Qualifications
- Strong knowledge of Facilities Management and relevant legislation.
- Excellent relationship skills, managing and maintaining relationships at all levels continually.
- Experience working with a CAFM package.
- Ability to think from the perspective of end users, customers and operations.
- Good administration skills with an emphasis on accurate and timely data and the ability to multi‑task.
- Confidentiality in all client and staff information.
- A drive to deliver excellent customer service.
- Working knowledge of Microsoft Suite (Word, Excel, PowerPoint).
- Robust understanding of information security and GDPR.
Assistant Facilities Manager in Harwell employer: Q3 Services
As an Assistant Facilities Manager at our Harwell site, you will join a dynamic team that values collaboration and innovation in facilities management. We offer competitive salaries, a supportive work culture, and ample opportunities for professional growth, ensuring that you can develop your skills while contributing to a meaningful mission. With a focus on employee well-being and a commitment to excellence, our company stands out as an exceptional employer in the Oxfordshire area.
