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For Companies At a Glance
- Tasks: Support the CEO and board with admin, diary management, and meeting coordination.
- Company: Join a rewarding charity in Huddersfield making a real difference.
- Benefits: Enjoy a fast-paced environment with opportunities for personal growth and development.
- Why this job: Be part of a mission-driven team that values your contributions and fosters collaboration.
- Qualifications: Experience in senior admin roles and strong communication skills are essential.
- Other info: Ideal for those looking to make an impact while honing their organisational skills.
Pyramid8 are recruiting an Executive Assistant on behalf of a charity based in Huddersfield. The role will provide Executive Assistant support across the CEOs and board and directors, and it is essential that you have supported on this level previously. This is a fast-paced and demanding but rewarding role. The post holder will provide comprehensive administrative, secretarial and organisational support to the Chief Executive and the Senior Management Team.
Your responsibilities will include managing diaries, coordinating meetings, producing high-quality documents, handling confidential information, and liaising with internal and external stakeholders. You will be responsible for the following (not all inclusive):
- Be the primary point of contact for the Chief Executive to Trustees, the senior management team, colleagues and external organisations.
- Organise the Chief Executive’s diary liaising both with external organisations at a high level and with colleagues, arranging appropriate appointments, cross checking to prevent conflicts and maintaining an up to date Outlook calendar.
- Organise the diaries of the senior management team, prioritising tasks according to changing priorities.
- Provide comprehensive administrative, secretarial and organisational support to the Chief Executive.
- Co-ordinate the gathering of information for board meetings, the business plan and reports and provide bound copies for distribution.
- Undertake programming of future major events for the Charity into a meetings and events planner for circulation to senior staff.
- Plan own schedules of work to ensure that tight deadlines are met.
- Work closely with the HR team for the effective smooth running of daily office administration to ensure adequate cover during holidays and sickness.
Qualifications and Experience:
- Secretarial/business administration or equivalent qualification.
- Proven experience within a senior administrative/secretarial role.
- Previous experience of Board and committee procedures.
- Experience of report writing and meeting tight deadlines.
- Excellent written and verbal communication skills.
- Exceptional time management skills and ability to prioritise work and meet deadlines.
- Excellent IT skills including proficiency using Microsoft Office suite and MS Teams.
- Ability to build relationships internally and externally.
- Ability to manage sensitive information with discretion to ensure confidentiality.
Executive Assistant employer: Pyramid8
Contact Detail:
Pyramid8 Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarise yourself with the charity sector and the specific organisation you're applying to. Understanding their mission, values, and recent projects will help you demonstrate your genuine interest during any interviews or networking opportunities.
✨Tip Number 2
Network with current or former Executive Assistants in similar roles. They can provide valuable insights into the day-to-day responsibilities and expectations, which can help you tailor your approach when discussing your experience.
✨Tip Number 3
Brush up on your diary management skills, particularly using Outlook. Being able to showcase your proficiency in managing complex schedules and preventing conflicts will be crucial in demonstrating your suitability for this role.
✨Tip Number 4
Prepare examples of how you've handled confidential information and prioritised tasks in previous roles. Being ready to discuss these scenarios will highlight your ability to manage sensitive situations effectively, which is essential for an Executive Assistant.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience as an Executive Assistant, particularly any roles where you supported senior management or boards. Use specific examples to demonstrate your skills in diary management, report writing, and handling confidential information.
Craft a Compelling Cover Letter: Write a cover letter that addresses the key responsibilities outlined in the job description. Emphasise your ability to manage multiple priorities, your experience with high-level stakeholders, and your exceptional communication skills. Make it personal and show your enthusiasm for the charity's mission.
Showcase Relevant Skills: In your application, clearly showcase your IT skills, especially your proficiency with Microsoft Office and MS Teams. Mention any specific tools or software you have used in previous roles that relate to the position.
Proofread Your Application: Before submitting, thoroughly proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Executive Assistant role.
How to prepare for a job interview at Pyramid8
✨Showcase Your Experience
Make sure to highlight your previous experience in a senior administrative role. Be prepared to discuss specific examples of how you've supported executives, managed diaries, and coordinated meetings effectively.
✨Demonstrate Time Management Skills
Given the fast-paced nature of the role, it's crucial to illustrate your exceptional time management skills. Share instances where you successfully prioritised tasks and met tight deadlines, especially in high-pressure situations.
✨Prepare for Confidentiality Questions
Since handling sensitive information is a key part of the job, be ready to discuss how you ensure confidentiality. Provide examples of how you've managed confidential information in the past and the importance of discretion in your work.
✨Familiarise Yourself with the Organisation
Research the charity and its mission before the interview. Understanding their goals and values will help you tailor your responses and demonstrate your genuine interest in supporting the Chief Executive and the Senior Management Team.
