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For Companies At a Glance
- Tasks: Coordinate customer deliveries and manage shipping operations with precision.
- Company: Established company with a family-like culture and long-term employees.
- Benefits: Supportive work environment with opportunities for growth and development.
- Why this job: Join a dynamic team and ensure timely deliveries while honing your organisational skills.
- Qualifications: Strong Excel skills and previous experience in logistics or administration preferred.
- Other info: Perfect for detail-oriented individuals looking to thrive in a busy supply chain.
The predicted salary is between 25000 - 30000 £ per year.
Our client is looking for a highly organised Distribution & Shipping Assistant to join their busy Supply Chain team in Wakefield. This is a great opportunity for someone with strong administrative skills and attention to detail to support both distribution and international shipping operations. The business is well established and still has a family feel and happy working culture where employees stay working there for decades. It really is a great place.
The Role
You will play a key part in ensuring customer orders are delivered on time and shipments are coordinated efficiently. Working closely with internal teams and overseas partners, you’ll help maintain high service levels while supporting smooth day-to-day logistics operations.
Key Responsibilities
- Schedule and coordinate customer deliveries
- Create and manage Goods Received Notes and resolve queries
- Process and invoice customer dispatches
- Raise proforma invoices and liaise with trade customers
- Reconcile credit notes and maintain accurate records
- Maintain digital and physical filing systems
- Support stock control and year-end stock takes
- Process sample requests and update stock systems
Shipping & Logistics Coordination
- Liaise with overseas offices, agents, and factories to meet shipment deadlines
- Monitor purchase order timelines and manage any delays or changes
- Ensure all shipping documentation is accurate and completed on time
- Coordinate container loadings and optimise shipment efficiency
- Prepare shipping invoices and manage FOB documentation
- Maintain and update shipment records and internal systems
Supplier & Freight Payments
- Maintain supplier payment records
- Check and prepare payments to suppliers and freight forwarders
About You
- Strong Excel skills with good knowledge of Word and Outlook
- Highly organised with excellent attention to detail
- Confident communicator, able to liaise with internal teams and international partners
- Able to manage multiple tasks and meet deadlines
- Previous experience in logistics, shipping, or administration is desirable
Qualifications
Minimum of 5 GCSEs (or equivalent), including Maths and English (Grade C/4 or above)
Distribution & Shipping Assistant employer: Pyramid8
Contact Detail:
Pyramid8 Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Distribution & Shipping Assistant
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend local events, or join online forums. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they operate. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s time to shine.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge over other candidates. Plus, it’s super easy!
We think you need these skills to ace Distribution & Shipping Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Distribution & Shipping Assistant role. Highlight your administrative skills and any relevant experience in logistics or shipping. We want to see how you can bring your unique strengths to our team!
Show Off Your Skills: Don’t forget to showcase your strong Excel skills and attention to detail in your application. Mention specific examples of how you've used these skills in previous roles. We love seeing candidates who can demonstrate their abilities!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're excited about this role and how you fit into our happy working culture. We appreciate a personal touch, so let your personality come through!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at Pyramid8
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of a Distribution & Shipping Assistant. Familiarise yourself with logistics terminology and processes, especially around shipping documentation and customer deliveries. This will show that you're genuinely interested in the role and ready to hit the ground running.
✨Show Off Your Organisational Skills
Since the job requires strong organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained attention to detail, as this is crucial for the role.
✨Communicate Clearly
As a confident communicator, practice articulating your thoughts clearly. You might be asked to explain how you would handle communication with overseas partners or internal teams. Use specific examples to demonstrate your ability to liaise effectively and resolve any potential issues.
✨Excel at Excel
Given the emphasis on strong Excel skills, brush up on your spreadsheet knowledge. Be prepared to discuss how you've used Excel in previous roles, whether it's for tracking shipments, managing records, or creating reports. If possible, bring along examples of your work to showcase your proficiency.