At a Glance
- Tasks: Lead a dynamic team, manage finances, and ensure smooth office operations.
- Company: Join a forward-thinking company that values collaboration and innovation.
- Benefits: Competitive salary, pension scheme, and generous holiday allowance.
- Other info: Thriving environment with opportunities for personal and professional growth.
- Why this job: Make a real impact by leading a team and driving business success.
- Qualifications: 5+ years in office management with strong HR and financial skills.
The predicted salary is between 64000 - 80000 £ per year.
The Office Manager plays a central role in ensuring the smooth, compliant, and efficient operation of the business. This role has responsibility across people management (HR), financial administration, IT systems, health & safety, payroll coordination, marketing support, performance reporting, supplier management, and the leadership of an administrative team.
Management of Administrative Team
- Line management of a team of administrators
- Allocate workloads, set priorities, and monitor performance
- Provide day-to-day support, coaching, and development
- Conduct appraisals, one-to-ones, and performance reviews
- Ensure consistent processes and high standards of administration
- Identify opportunities to improve efficiency and team capability
Human Resources (HR)
- Recruitment coordination, onboarding, and induction
- Maintain employee records in line with GDPR
- Manage contracts, policies, handbooks
- Support employee relations and performance
- Coordinate training and appraisals
- Ensure compliance with UK employment law
Financial Accounting & Administration
- Day-to-day financial administration
- Process invoices and expenses
- Reconcile accounts and supplier statements
- Assist with budgets and cash flow
- Liaise with external accountants
Payroll Administration
- Collect and submit payroll data
- Liaise with payroll providers
- Manage pensions and statutory payments
- Resolve payroll queries
IT & Systems
- Oversee IT systems and providers
- Manage access and data security
- Support system improvements
Health & Safety
- Maintain health & safety policies
- Coordinate risk assessments
- Ensure regulatory compliance
Marketing & Website
- Maintain website content
- Coordinate marketing activity
- Liaise with agencies
Reporting & KPIs
- Prepare management reports
- Track KPIs and trends
Supplier Management
- Manage supplier relationships
- Monitor performance and costs
Requirements & Experience
Essential Experience
- Minimum 5 years’ experience in an Office Manager, Senior Administrator, Operations Manager, or similar role
- Proven experience managing and leading a team of administrators, including workload allocation, performance management, and development
- Hands-on experience across HR administration, including recruitment support, onboarding, employee records, and policy management
- Strong background in financial administration, including invoicing, expense processing, reconciliation, and working with external accountants
- Demonstrable experience coordinating or administering payroll, pensions, and statutory payments
- Experience overseeing IT systems and business software, including liaising with third-party IT providers
- Working knowledge of Health & Safety compliance and office-based risk management
- Experience producing management reports, KPIs, and performance dashboards
- Proven ability to manage suppliers, contracts, renewals, and service performance
- Experience supporting or coordinating website updates and basic marketing activity
Essential Skills & Knowledge
- Strong understanding of UK employment legislation, GDPR, and HR best practice
- Sound financial literacy with confidence handling budgets, costs, and financial controls
- High competence in Microsoft 365 (Outlook, Word, Excel, Teams) and business systems
- Excellent organisational skills with the ability to manage multiple priorities
- Strong people-management, communication, and stakeholder engagement skills
- High levels of accuracy, discretion, and confidentiality
- Proactive, solutions-focused approach with a continuous improvement mindset
Desirable Experience
- Experience working in a multi-functional or regulated environment
- Exposure to system implementation, digital transformation, or process improvement projects
- Experience supporting senior leadership with operational or strategic reporting
- Previous involvement in marketing coordination or brand management
Qualifications (Desirable)
- CIPD Level 3 or above (HR)
- AAT or equivalent finance qualification
- Health & Safety certification (e.g. IOSH Managing Safely)
- Relevant management or leadership qualification
Personal Attributes
- Confident leader with a supportive and collaborative management style
- Self-motivated and comfortable working autonomously
- Calm, professional, and effective under pressure
- Trusted and credible when handling sensitive business and people matters
- Adaptable and resilient in a changing business environment
Benefits
- £80,000 OTE
- Company Pension
- Good holiday allowance
Business/Office Manager employer: Pybus Recruitment
As a Senior Business Manager at our Brentford car dealership, you will thrive in a dynamic work environment that prioritises customer satisfaction and team collaboration. We offer competitive salaries, comprehensive benefits, and ample opportunities for professional growth, all while fostering a supportive culture that values innovation and excellence in service.
StudySmarter Expert Advice🤫
We think this is how you could land Business/Office Manager
✨Get Involved in Industry Events
Jumping into industry events or leadership conferences can really help boost your visibility. Not only will you meet potential employers, but you’ll also get the chance to connect with other leaders in corporate management. Look for local or even virtual events that focus on leadership—every connection counts!
✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like Pybus Recruitment.
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like Pybus Recruitment.
✨Tailor Your LinkedIn Presence
Ensure your LinkedIn profile is specifically tailored to corporate leadership. Highlight achievements, showcase relevant content and engage with posts in management groups. This not only builds your credibility but keeps you on the radar of companies looking for candidates like you as they post full-time opportunities.
We think you need these skills to ace Business/Office Manager
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to Pybus Recruitment.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Pybus Recruitment. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Pybus Recruitment
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with Pybus Recruitment, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Pybus Recruitment, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for Pybus Recruitment could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at Pybus Recruitment as they’re likely seeking a candidate who can enhance their workplace culture.
