At a Glance
- Tasks: Help plan and deliver impactful events that empower women across industries.
- Company: Join PWN London, a vibrant network dedicated to supporting women in their careers.
- Benefits: Gain valuable experience, build your network, and contribute to meaningful events.
- Other info: Hybrid role with opportunities for professional growth and collaboration.
- Why this job: Be part of PWN London's 20th Anniversary and make a real difference.
- Qualifications: 3+ years in event coordination and strong organisational skills required.
As a volunteer, you will play an important part in strengthening PWN London’s ability to deliver professional, high‑quality events that connect, support, and empower women across industries and career stages. Your expertise in event coordination and project support will improve the efficiency, structure, and delivery of our events programme, ensuring a positive experience for members, partners, speakers and attendees. Your contribution will be particularly valuable as we prepare for PWN London’s 20th Anniversary, a milestone that will showcase the growth and impact of our network.
We are looking for a proactive, organised, and reliable volunteer with at least three years of professional experience in event coordination, event management, project coordination, programme management, or a related field. The ideal volunteer will be comfortable managing multiple priorities, coordinating with different stakeholders, and supporting the delivery of professional events in a collaborative environment. Experience supporting professional, corporate, networking, or community‑focused events would be highly beneficial. We prefer someone based in or near London and who can attend occasional on‑site events in a hybrid setting.
Key qualities and experience include:
- Strong organisational and time‑management skills
- Excellent attention to detail and ability to follow through on tasks
- Good communication and interpersonal skills
- Experience coordinating events, projects, suppliers, speakers, partners or volunteers
- Ability to work independently while collaborating effectively as part of a team
- A proactive, solution‑oriented, and professional mindset
- Confidence using digital tools such as spreadsheets, event platforms, shared drives or CRM systems
- Ability to remain calm and adaptable in fast‑paced event environments
Experience supporting:
- Professional networking events
- Corporate or business events
- Community‑focused initiatives
- Membership organisations, charities or non‑profits
Location: Hybrid. Occasional in‑person attendance and on‑site support at events may be required. Ideally based in or near London.
What will you be doing?
- Event Planning & Coordination: Support the planning and delivery of PWN London events from concept through to execution. Assist with venue sourcing, including researching suitable venues, comparing proposals and liaising with suppliers in line with budgets and event objectives. Coordinate event logistics such as timelines, speaker outreach, registrations, guest lists, event schedules and run‑of‑show documentation. Provide operational and on‑site support during events to help ensure smooth and professional delivery.
- Vendor, Partner & Stakeholder Coordination: Liaise with venues, suppliers, caterers, AV providers, speakers, sponsors and partners to support event execution. Help manage communication with stakeholders and ensure event requirements, deadlines and deliverables are clearly coordinated. Support relationship‑building with corporate partners and collaborators connected to PWN London events.
- Volunteer & Team Coordination: Work collaboratively with the Events Board and wider volunteer team to support the successful delivery of events. Assist in coordinating volunteers involved in event operations and help ensure a positive and professional experience for members, speakers, guests and partners.
- Marketing & Event Communications: Collaborate with the Marketing team to support event promotion and attendee engagement. Assist with registrations, attendee tracking, pre‑event communications and post‑event follow‑up. Support initiatives aimed at increasing event participation, member engagement and community growth.
- Strategic Event Support: Support the planning and delivery of PWN London’s 20th Anniversary initiatives and other key professional events. Contribute ideas, feedback and operational improvements to strengthen future events and member experience. Gain exposure to the full event lifecycle within a collaborative and mission‑driven professional network environment.
Event Coordinator role – PWN - Volunteer in London employer: PWN London (Professional Women's Network)
PWN London is an exceptional volunteer opportunity for those looking to make a meaningful impact in the community by empowering women across various industries. With a strong focus on collaboration and professional development, volunteers will enjoy a supportive work culture that values initiative and creativity, while also gaining valuable experience in event coordination and project management. Located in London, this hybrid role offers flexibility and the chance to be part of a significant milestone as PWN celebrates its 20th Anniversary, making it a rewarding experience for anyone passionate about fostering connections and growth.
Contact Details:
PWN London (Professional Women's Network) Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Event Coordinator role – PWN - Volunteer in London
✨Tip Number 1
Network like a pro! Attend industry events, meet-ups, or even online webinars related to event coordination. The more people you connect with, the better your chances of landing that volunteer role at PWN London.
✨Tip Number 2
Show off your skills! When you get the chance to chat with potential contacts or during interviews, highlight your organisational and time-management skills. Share specific examples of how you've successfully managed multiple priorities in past events.
✨Tip Number 3
Be proactive! If you see an opportunity to help out or contribute ideas, don’t hesitate to speak up. This shows your enthusiasm and commitment to making a positive impact on PWN London's events.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the team and contributing to PWN London’s mission.
We think you need these skills to ace Event Coordinator role – PWN - Volunteer in London
Some tips for your application 🫡
Show Your Passion for Events:When writing your application, let your enthusiasm for event coordination shine through! Share specific examples of events you've managed and how they made a difference. We love seeing candidates who are genuinely excited about creating memorable experiences.
Tailor Your Experience:Make sure to highlight your relevant experience in event management or project coordination. Use the job description as a guide and align your skills with what we’re looking for. This helps us see how you fit into our mission at PWN London.
Be Clear and Concise:Keep your application straightforward and to the point. We appreciate clarity, so avoid jargon and focus on your key achievements. A well-structured application makes it easier for us to understand your strengths and how you can contribute.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re keen to be part of our community from the get-go!
How to prepare for a job interview at PWN London (Professional Women's Network)
✨Know Your Events Inside Out
Before the interview, dive deep into PWN London's past events and their impact. Familiarise yourself with their mission and how your experience in event coordination can enhance their upcoming 20th Anniversary celebrations. This shows genuine interest and helps you connect your skills to their needs.
✨Showcase Your Organisational Skills
Prepare examples that highlight your strong organisational and time-management skills. Think of specific instances where you successfully managed multiple priorities or coordinated with various stakeholders. Being able to articulate these experiences will demonstrate your fit for the role.
✨Communicate Clearly and Confidently
Practice your communication skills before the interview. Be ready to discuss how you've liaised with vendors, partners, and volunteers in previous roles. Clear communication is key in event coordination, so showing that you can convey ideas effectively will make a great impression.
✨Be Proactive and Solution-Oriented
During the interview, share examples of how you've tackled challenges in fast-paced environments. Highlight your proactive mindset and ability to remain calm under pressure. This aligns perfectly with the qualities they’re looking for in a volunteer who can support successful event delivery.
