At a Glance
- Tasks: Help plan and deliver impactful events that empower women across industries.
- Company: Join PWN London, a vibrant network dedicated to supporting women in their careers.
- Benefits: Gain valuable experience, build your network, and contribute to meaningful events.
- Other info: Hybrid role with opportunities for professional growth and collaboration.
- Why this job: Be part of PWN London's 20th Anniversary and make a real difference.
- Qualifications: 3+ years in event coordination; strong organisational and communication skills required.
As a volunteer, you will play an important part in strengthening PWN London’s ability to deliver professional, high‑quality events that connect, support, and empower women across industries and career stages. Your expertise in event coordination and project support will improve the efficiency, structure, and delivery of our events programme, ensuring a positive experience for members, partners, speakers and attendees. Your contribution will be particularly valuable as we prepare for PWN London’s 20th Anniversary, a milestone that will showcase the growth and impact of our network.
We are looking for a proactive, organised, and reliable volunteer with at least three years of professional experience in event coordination, event management, project coordination, programme management, or a related field. The ideal volunteer will be comfortable managing multiple priorities, coordinating with different stakeholders, and supporting the delivery of professional events in a collaborative environment. Experience supporting professional, corporate, networking, or community‑focused events would be highly beneficial. We prefer someone based in or near London and who can attend occasional on‑site events in a hybrid setting.
Key qualities and experience include:
- Strong organisational and time‑management skills
- Excellent attention to detail and ability to follow through on tasks
- Good communication and interpersonal skills
- Experience coordinating events, projects, suppliers, speakers, partners or volunteers
- Ability to work independently while collaborating effectively as part of a team
- A proactive, solution‑oriented, and professional mindset
- Confidence using digital tools such as spreadsheets, event platforms, shared drives or CRM systems
- Ability to remain calm and adaptable in fast‑paced event environments
Experience supporting:
- Professional networking events
- Corporate or business events
- Community‑focused initiatives
- Membership organisations, charities or non‑profits
Location: Hybrid. Occasional in‑person attendance and on‑site support at events may be required. Ideally based in or near London.
What will you be doing?
- Event Planning & Coordination: Support the planning and delivery of PWN London events from concept through to execution. Assist with venue sourcing, including researching suitable venues, comparing proposals and liaising with suppliers in line with budgets and event objectives. Coordinate event logistics such as timelines, speaker outreach, registrations, guest lists, event schedules and run‑of‑show documentation. Provide operational and on‑site support during events to help ensure smooth and professional delivery.
- Vendor, Partner & Stakeholder Coordination: Liaise with venues, suppliers, caterers, AV providers, speakers, sponsors and partners to support event execution. Help manage communication with stakeholders and ensure event requirements, deadlines and deliverables are clearly coordinated. Support relationship‑building with corporate partners and collaborators connected to PWN London events.
- Volunteer & Team Coordination: Work collaboratively with the Events Board and wider volunteer team to support the successful delivery of events. Assist in coordinating volunteers involved in event operations and help ensure a positive and professional experience for members, speakers, guests and partners.
- Marketing & Event Communications: Collaborate with the Marketing team to support event promotion and attendee engagement. Assist with registrations, attendee tracking, pre‑event communications and post‑event follow‑up. Support initiatives aimed at increasing event participation, member engagement and community growth.
- Strategic Event Support: Support the planning and delivery of PWN London’s 20th Anniversary initiatives and other key professional events. Contribute ideas, feedback and operational improvements to strengthen future events and member experience. Gain exposure to the full event lifecycle within a collaborative and mission‑driven professional network environment.
Event Coordinator role – PWN - Volunteer employer: PWN London (Professional Women's Network)
PWN London is an exceptional volunteer opportunity for those looking to make a meaningful impact in the professional community. With a strong focus on empowering women across various industries, our collaborative work culture fosters personal and professional growth while celebrating milestones like our 20th Anniversary. Volunteers will gain invaluable experience in event coordination, supported by a network of dedicated professionals, all within the vibrant setting of London.
Contact Details:
PWN London (Professional Women's Network) Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Event Coordinator role – PWN - Volunteer
✨Tip Number 1
Network like a pro! Attend industry events, meet-ups, and workshops to connect with people in the event coordination space. The more you mingle, the better your chances of landing that volunteer role with PWN London.
✨Tip Number 2
Show off your skills! When you get the chance to chat with potential contacts or during interviews, highlight your organisational prowess and past event successes. Make sure they know you can handle multiple priorities like a champ!
✨Tip Number 3
Be proactive! If you see an opportunity to help out or suggest improvements for an event, don’t hesitate to speak up. This shows your commitment and willingness to contribute to PWN London’s mission.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the team and making a difference in the community.
We think you need these skills to ace Event Coordinator role – PWN - Volunteer
Some tips for your application 🫡
Show Your Passion for Events:When writing your application, let your enthusiasm for event coordination shine through! Share specific examples of events you've managed and how they made a difference. We want to see your love for creating memorable experiences!
Tailor Your Experience:Make sure to highlight your relevant experience in event management and project support. Use the job description as a guide and align your skills with what we’re looking for. This helps us see how you fit into our team!
Be Clear and Concise:Keep your application straightforward and to the point. Use bullet points where possible to make it easy for us to read. Remember, attention to detail is key, so proofread for any typos or errors before hitting send!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows you’re keen to be part of our community!
How to prepare for a job interview at PWN London (Professional Women's Network)
✨Know Your Events Inside Out
Before the interview, dive deep into PWN London's past events and their impact. Familiarise yourself with their mission and how your experience aligns with their goals. This will show your genuine interest and help you articulate how you can contribute to their 20th Anniversary celebrations.
✨Showcase Your Organisational Skills
Prepare specific examples of how you've successfully managed multiple priorities in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your responses, highlighting your attention to detail and ability to follow through on tasks.
✨Communicate Like a Pro
Since this role involves liaising with various stakeholders, practice clear and concise communication. Be ready to discuss how you've effectively coordinated with suppliers, speakers, and partners in the past, showcasing your interpersonal skills and collaborative mindset.
✨Be Ready for Fast-Paced Scenarios
Think of examples where you've remained calm and adaptable in high-pressure situations. Share stories that demonstrate your proactive, solution-oriented approach, especially during events or projects that required quick thinking and flexibility.
