Office Manager in London

Two Circles is a sports and entertainment marketing business.

We grow audiences and revenues by understanding fans and helping clients influence what fans do — from spend and events to channels, content, and more.

Our platforms and services are trusted by clients globally, and we deliver work for sports and entertainment businesses of all sizes worldwide.

This role focuses on shaping the in-office experience, bringing energy to our culture, and ensuring every employee and visitor feels the Two Circles spirit from the moment they walk through the door.

This is a full-time, in-office role (5 days per week) with ownership of a highly visible and rewarding position within a fast-growing global company.

Key Responsibilities

• Office Operations
• Own and elevate the day-to-day running of the London office, ensuring a seamless, professional, and energising environment
• Manage office supplies, equipment, and vendor relationships with a proactive, solutions-focused mindset
• Coordinate office maintenance, health & safety, and facilities management
• Support onboarding logistics for new starters, delivering a best-in-class welcome experience
• Act as the face of Two Circles for visitors, deliveries, and general office enquiries
• Manage the We Work relationship on behalf of Two Circles
• Culture, Engagement & Events: champion the Two Circles culture within the office, bringing energy, creativity, and passion
• Upload and curate engaging content for office screens, keeping teams informed and connected
• Host regular office lunches and drive cultural days, wellbeing initiatives, and global celebrations
• Build strong relationships across teams, becoming the go-to person for booking and prepping for client and team meetings
• Administrative Support
• Provide high-quality administrative support across teams, ensuring efficiency and attention to detail
• Manage internal office communications with clarity and professionalism
• Oversee the collection and distribution of post in a timely and organised manner
• Support and coordinate work experience placements, ensuring a positive and engaging office experience
• Assist with document preparation, formatting, and printing to a high standard
• Manage meeting rooms and ensure spaces are set up and maintained for internal and client meetings
• Support travel arrangements, including bookings, itineraries, and logistics
• Assist in coordinating internal and external meetings, ensuring preparation and smooth execution
• Contribute to project-based work and initiatives led by the EA team and wider business
• Manage Leadership Team expenses and associated administration with accuracy and discretion
• Coordinate and organise staff gifting (e. g., new baby, bereavement, marriage) and ensure timely delivery
• Support the coordination of client Christmas gifting, working with Brand & Comms to deliver a high-quality process
• Qualifications
• Previous experience in an office coordination, administrative, or similar role
• Exceptional organisational skills with strong attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Confident communicator with a professional, approachable, and people-first style
• Proficient in Microsoft Office
• A collaborative, passionate team player who embodies a proactive, can-do attitude
• Personal Attributes
• Brings energy, enthusiasm, and a genuine passion for creating great workplace experiences
• Highly reliable, adaptable, and solutions-oriented
• Naturally builds relationships and connects with people across all levels
• Discreet and trustworthy when handling sensitive information
• Positive, approachable, and service-focused, with pride in delivering excellence
• Benefits & Working Arrangements
• Regular Team Days throughout the year
• Summer Away Days
• 23 standard days of holiday (+ 1 Birthday, +2 for a 'Big Life Event' and +1 Admin Day) and office closure over Christmas (plus Bank Holidays)
• Discretionary Bonus based on company performance
• Performance Reviews every 6 months with discretionary salary increases
• #J-18808-Ljbffr