Legal Team and Operations Assistant in London

The role

The Legal, Compliance and Company Secretariat team is looking for a highly organised and proactive Legal Team and Operations Assistant.

This broad team‑support role combines high‑quality administrative support, legal document coordination and practical assistance for the department’s systems, processes and operations.

The role works directly with the General Counsel and Legal Operations Manager, closely with colleagues across Legal, Compliance and Company Secretarial, and liaises with the wider FT business as a reliable point of coordination for queries, actions, systems and shared ways of working.

• Main responsibilities
• Provide high‑quality document support to the Legal team, including preparing, formatting, checking and finalising contracts and other legal documents, ensuring accuracy, consistency and attention to detail.
• Support the Company Secretariat team with tasks such as maintaining company minute books (paper and digital), obtaining forms and information from Companies House, assisting with audit reviews and the submission of annual accounts, and coordinating with filing agents globally.
• Support the Compliance team with operational activities including tracking, triaging and processing requests received under GDPR, and helping to maintain related guidance, templates and records.
• Provide legal administrative support for tasks such as copyright registration and maintaining up‑to‑date records of all Powers of Attorney and NDAs.
• Assist the whole team with general administrative support, including communications, planning, calendar management, meeting and visitor coordination, signature coordination, travel planning and expense reporting.
• Coordinate recurring departmental meetings and activities, including team meetings, offsites, training sessions and other forums, handling scheduling, agendas, minutes and action tracking.
• Administer shared mailboxes by triaging, routing and tracking queries, maintaining standard responses, and identifying areas for improvement and automation.
• Build strong relationships with senior leaders and their assistants across the FT.
• Work alongside the Legal Operations Manager to document and maintain key operational workflows, playbooks, templates, guidance, FAQs and core reference information, ensuring clear ownership, review cycles and version control.
• Support continuous improvement by finding opportunities for automation or AI, serving as a champion in the department for behavioural change and innovation regarding the use of legal technology and AI.
• Manage the onboarding and offboarding processes for new starters and leavers, maintaining onboarding packs and coordinating access and license‑related checklists with relevant internal teams.
• Administer the technology systems used by the department, including managing user accounts, training, troubleshooting, and communicating system changes and updates to team members.
• Manage departmental suppliers and external counsel, which will involve raising purchase orders, processing invoices and contract renewals, maintaining supplier records, and acting as the departmental point of contact for any P2P‑related queries or reporting.
• Required skills and experience
• Solid previous experience in an executive assistant, legal assistant, legal administrator, or similar support role in a legal context.
• Strong organisational skills to plan, prioritise and manage multiple tasks, meetings, deadlines and follow‑ups.
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