At a Glance
- Tasks: Support daily operations, ensuring facilities are clean, safe, and well-maintained.
- Company: Dynamic organisation focused on creating a high-quality working environment.
- Benefits: Competitive salary, supportive team, and opportunities for professional growth.
- Other info: Join a proactive team with a hands-on approach to facilities management.
- Why this job: Be the go-to person for tenants and make a real difference in their experience.
- Qualifications: Experience in facilities support and strong communication skills required.
The predicted salary is between 30000 - 40000 £ per year.
- Overview
- Location: Multi-site Reporting To: Operations Manager
- Job Purpose
The Facilities Coordinator supports the day-to-day running across the portfolio, ensuring that facilities, services, and tenant needs are managed efficiently.
The role involves coordination of maintenance, health & safety compliance, contractor management, and administrative support to maintain a high-quality working environment.
Responsibilities
- Operations & Facilities Support
- Assist in the daily operations, ensuring all communal areas are clean, safe, and well-maintained
- Conduct regular site inspections and report maintenance issues
- Coordinate planned and reactive maintenance works
- Liaise with cleaning, security, and landscaping teams
- Tenant & Customer Service
- Act as a first point of contact for tenants and visitors
- Respond to tenant queries and service requests promptly
- Support tenant onboarding (move-ins) and offboarding (move-outs)
- Help maintain positive tenant relationships
- Contractor & Supplier Coordination
- Assist with booking and supervising contractors on-site
- Ensure contractors comply with site rules and UK health & safety regulations
- Maintain contractor records, permits, and risk assessments
- Health & Safety Compliance
- Support compliance with UK legislation, including: Health and Safety at Work Act 1974; Fire safety regulations
- Assist with risk assessments, incident reporting, and safety audits
- Ensure signage and safety procedures are up to date
- Administrative Duties
- Maintain records (maintenance logs, compliance documentation, service contracts)
- Raise purchase orders and process invoices
- Assist with budgeting and cost tracking
- Prepare reports for management
- Security & Emergency
- Assist in monitoring site security systems and access control
- Support emergency procedures (fire alarms, evacuations, incident response)
Skills & Experience
Essential
- Previous experience in facilities, property, or operations support
- Strong organisational and multitasking skills
- Good communication and customer service skills
- Basic IT skills (Microsoft Office: Word, Excel, Outlook)
- Understanding of health & safety practices
Desirable
- Experience in commercial property or business park environments
- Knowledge of CAFM systems (e. g., Planon, Concept, FM systems)
- IOSH Working Safely or equivalent qualification
- Personal Attributes
- Proactive and hands-on approach
- Strong attention to detail
- Reliable and able to work independently
- Professional and approachable
- Working Hours
- Monday-Friday, 8:00am-4:30pm (may vary depending on site needs)
- #J-18808-Ljbffr
Facilities Coordinator employer: PVH (Tommy Hilfiger/Calvin Klein)
Intapp is an exceptional employer, offering a dynamic work environment that fosters innovation and collaboration within the accounting and consulting sectors across EMEA. With a strong commitment to employee growth, Intapp provides ample opportunities for professional development and leadership coaching, ensuring that team members thrive in their careers while contributing to the company's strategic vision. The culture is built on accountability and high performance, making it an ideal place for those looking to make a significant impact in a rapidly evolving industry.
Contact Details:
PVH (Tommy Hilfiger/Calvin Klein) Recruitment Team
