Crewing Coordinator in Chelmsford

Overview

The Crewing Coordinator is responsible for the day-to-day coordination of crew-related activities, ensuring efficient coordination of crew changes, travel arrangements, and compliance with maritime regulations and company policies.

This role supports the Crewing Manager in maintaining up-to-date records, arranging crew logistics, and ensuring that all crew members meet the necessary qualifications and certifications for deployment.

The Crewing Coordinator helps maintain seamless operations and the welfare of seafarers.

Responsibilities

• Arrange and coordinate all aspects of crew changes, including travel, visas, accommodation, and transportation for seafarers.
• Communicate with vessel masters, port agents, and third-party agents to ensure smooth crew transitions and adherence to schedules.
• Maintain accurate records of crew assignments, rotations, and availability of personnel.
• Ensure that all crew members hold valid certifications, medicals, and travel documents as required by international regulations (STCW, MLC) and company policies.
• Prepare and submit required documentation for crew members to relevant authorities and organizations.
• Manage the logistics for crew travel, including booking flights, arranging visas, and coordinating accommodation for on-signers and off-signers.
• Work closely with travel agencies and port agents to secure cost-effective and reliable travel arrangements.
• Address and resolve travel-related issues or emergencies that arise during crew movements.
• Serve as a point of contact for third-party agents and port agents regarding their travel, contracts, and assignments, providing support and assistance as needed.
• Address and resolve crew queries and concerns promptly, escalating issues to the Crewing Manager as necessary.
• Assist in the preparation of reports and documentation required for audits, inspections, and internal reviews.
• Ensure GDPR (General Data Protection Regulation) is adhered to regarding crew documentation and personal data.
• Participate in meetings and provide input on crewing strategies, policies, and procedures.
• Coordinate with training providers to arrange mandatory and specialized training programs for crew members.

Qualifications

• GCSE in Mathematics and English Language.
• Minimum of 1 year of administrative experience, preferably in the maritime or logistics industry.
• Basic knowledge of international maritime regulations (STCW, MLC) is an advantage.
• Proficiency in MS Office (Word, Excel, Outlook) and experience with database management.
• Good communication and interpersonal skills, with the ability to work as part of a team.
• Company statement and policies

Prysmian, as an Equal Opportunity Employer, aims to attract and recruit individuals with diverse backgrounds, skills, and abilities.

We strongly believe that diversity adds value at all levels of the organization.

With Diversity, Equity, and Inclusion (DE&I) as part of our Social Ambition 2030, and a strategic pillar of our Company culture, Prysmian is committed to creating an inclusive environment where people feel respected and free to express their potential.

All managers and HR personnel are responsible for ensuring DE&I policies are respected during recruiting, and for mitigating unconscious biases in selection processes.

All persons will be considered for employment without regard to protected characteristics in accordance with applicable laws.

Prysmian will endeavor to provide reasonable accommodations for qualified applicants where not imposing undue hardship.

Visit our DE&I page to learn more about Prysmian's commitments.

Your application data will be treated according to our Data Protection Policy.

If you require assistance to complete this form or participate in an interview, please let us know.

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