Office Manager

Role Overview

Born in the white heat of Formula 1, PurpleSector is an engineering‑led, data‑driven consultancy that solves complex, high‑value challenges. With a team of over 60 engineers and data scientists, we use race‑derived tools, technologies and techniques to uncover critical insights, prototype and validate solutions, and embed lasting performance improvements. Our mission is to decode complexity, unlock efficiency, and deliver measurable results at race pace - turning challenges into performance gains in weeks, not months.

Location: Thursley, Surrey

Contract Type: Permanent

Reporting to: Operations Director

Key Responsibilities

• Office & Facilities Management
• Oversee the day‑to‑day running of the office, ensuring it is clean, organised, safe, and operating efficiently at all times.
• Maintain high standards across all office areas, both indoors and outdoors, ensuring the workplace is consistently professional and visitor‑ready.
• Manage office supplies, stationery, post, couriers, and goods‑in processes.
• Coordinate planned and reactive maintenance, working with external contractors where required.
• Manage service providers including cleaners, maintenance contractors, and other suppliers.
• Ensure facilities such as utilities, heating, lighting, and general office infrastructure are functioning effectively.
• Take ownership of office presentation, standards, and organisation, proactively addressing issues.
• Act as the first point of contact for visitors, phone calls, and emails, ensuring a professional and welcoming experience.
• Coordinate on‑site meetings and events, including catering, room setup, greeting guests, and post‑meeting clear‑down and hosting.
• Help coordinate day‑to‑day office activity, ensuring smooth running and minimal disruption.
• Take a hands‑on approach to office upkeep, including monitoring cleanliness, restocking supplies (e.g. kitchens and toilets), and addressing issues proactively.
• Health, Safety & Compliance
• Support and maintain health & safety processes in line with company standards and legal requirements.
• Assist with risk assessments, fire safety procedures, drills, and basic compliance activities.
• Help ensure the office remains a safe environment for employees and visitors.
• Maintain records relating to maintenance, safety checks (e.g. PAT testing), and compliance.
• Maintain clear, structured documentation for office procedures and standards.
• Identify opportunities to improve efficiency, organisation, and overall workplace experience.
• Support onboarding/offboarding from an office and equipment perspective.
• General support
• Provide ad‑hoc support to the executive team.
• Provide back up admin support to CEO as required.
• Manage company travel bookings and logistics for staff.
• Support internal and external communications where required.
• Assist with basic IT coordination, including liaising with external providers.
• Support setup and maintenance of user equipment and office systems.
• Help track and maintain office equipment and assets.

Candidate Profile

• Minimum 3+ years’ experience in an Office Manager or similar role.
• Highly organised, proactive, and detail‑oriented, with a strong sense of ownership and accountability.
• Comfortable balancing strategic coordination with hands‑on day‑to‑day tasks.
• Able to prioritise and manage a varied workload independently, remaining calm under pressure.
• Strong communication and interpersonal skills, both written and verbal.
• Friendly, professional, and confident, acting as the face of the business.
• Discreet and trustworthy when handling confidential information.
• Working knowledge of health & safety processes (formal training beneficial).
• Proficient in Microsoft Office (Word, Excel, PowerPoint, O365).
• Takes pride in maintaining a clean, organised, and well‑presented workplace.
• Basic IT knowledge (desirable).
• Full UK driving licence required.

Employee Benefits

• 25 days holiday per annum.
• Life insurance x 4 of salary.
• Employee Assistance Scheme.
• Up to 10% discretionary annual bonus (based on individual/company performance).