Office Administrator

Thursley, Surrey (Godalming) - Full Time, Site based. This is a hands-on, fully office-based Office Manager role responsible for overseeing the day-to-day running, organisation, and presentation of the workplace. Sitting at the centre of the business, the role combines office coordination and administrative support.

Key Responsibilities:

• Office Management
  • Oversee the day-to-day running of the office, ensuring it is clean, organised, safe, and operating efficiently at all times.
  • Maintain high standards across all office areas ensuring the workplace is consistently professional and visitor-ready.
  • Manage office supplies, stationery, post, couriers, and support goods-in processes.
  • Support the planning and coordination of planned and reactive maintenance, working with external contractors where required.
  • Manage service providers including cleaners.
  • Take ownership of office presentation, standards, and organisation, proactively addressing issues.
  • Act as the first point of contact for visitors, phone calls, and emails, ensuring a professional and welcoming experience.
  • Coordinate on-site meetings and events, including catering, room setup, greeting guests, and post-meeting clear-down and hosting.
  • Help coordinate day-to-day office activity, avoiding clashes and ensuring smooth running and minimal disruption.
  • Take a hands-on approach to office upkeep, including monitoring cleanliness, restocking supplies (e.g. kitchens and toilets), and addressing issues proactively.
• Health, Safety & Compliance
  • Support the health & safety processes in line with company standards and legal requirements.
  • Assist with risk assessments, fire safety procedures, drills, and basic compliance activities.
  • Help ensure the office remains a safe environment for employees and visitors.
  • Maintain clear, structured documentation for office procedures and standards.
  • Identify opportunities to improve efficiency, organisation, and overall workplace experience.
  • Support onboarding/offboarding from an office and equipment perspective.
• General support
  • Provide ad hoc support to the executive team.
  • Provide back up admin support to CEO as required.
  • Support company travel bookings and logistics for staff, predominantly through 3rd party provider.
  • Support internal and external communications where required.
• IT & Equipment Support
  • Assist with basic IT coordination, including liaising with external providers.
  • Support setup and maintenance of user equipment and office systems.
  • Help track and maintain office equipment and assets.

Candidate Profile:

• Minimum 2+ years’ experience in an Office Manager or admin role or an ambitious graduate.
• Highly organised, proactive, and detail-oriented, with a strong sense of ownership and accountability.
• Able to prioritise and manage a varied workload independently, remaining calm under pressure.
• Strong communication and interpersonal skills, both written and verbal.
• Friendly, professional, and confident, acting as the face of the business.
• Discreet and trustworthy when handling confidential information.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, O365).
• Takes pride in maintaining a clean, organised, and well-presented workplace.