At a Glance
- Tasks: Support operations, finance, and sales with a variety of administrative tasks.
- Company: Rapidly growing company in Rackheath, near Norwich.
- Benefits: Career progression, dynamic work environment, and a chance to make an impact.
- Other info: Exciting opportunity for growth and development in a supportive atmosphere.
- Why this job: Join a vibrant team and enhance your skills in a fast-paced setting.
- Qualifications: Strong communication, organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 30000 - 40000 £ per year.
Our rapidly expanding client who are based in Rackheath, near Norwich, Norfolk, has undergone considerable growth and development. They are now in the market for an additional Operations Administrator to join their team. This role will offer incredible variety and career progression for the right candidate.
The successful applicants will be accustomed to working in a paced environment, be able to communicate well with clients and stakeholders of all levels, and manage project deadlines. We are seeking a highly organised and proactive Operations Administrator to support the effective delivery of operational, commercial, financial, and logistical activities across the business.
This role is responsible for providing comprehensive administrative support for both planned and reactive projects, ensuring smooth day-to-day operations and maintaining high standards of accuracy, compliance, and client service. The successful candidate will play a key role in coordinating resources, managing documentation, supporting finance and sales processes, and acting as a central point of communication across departments.
Responsibilities- Operations Administration
- Coordinate and schedule personnel and resources for operational projects and ongoing contracts.
- Support the allocation and management of resources for incoming sales enquiries and project requirements.
- Assist with recruitment administration and maintaining workforce records for site personnel.
- Prepare, issue, and maintain project documentation in line with company procedures and compliance requirements.
- Manage shared operational mailboxes, including filing, tracking correspondence, and carrying out quality assurance checks.
- Coordinate logistics and equipment movements while maintaining accurate equipment and resource records.
- Act as a professional point of contact for clients throughout project delivery.
- Maintain accurate operational records, trackers, and reporting documentation.
- Finance Administration
- Prepare, create, and issue client invoices for site and reporting work.
- Monitor outstanding payments and issue invoice reminders where required.
- Investigate invoice queries and support dispute resolution processes.
- Assist with cash collection and payment tracking activities.
- Manage the accounts inbox, ensuring all incoming correspondence is actioned and filed appropriately.
- Enter supplier invoices and maintain accurate financial records within company systems.
- Sales & Commercial Support
- Prepare quotations for new and ongoing projects.
- Provide administrative support for sales enquiries and tender submissions.
- Complete supplier registration forms and pre-tender documentation accurately and within deadlines.
- Maintain and update commercial records and documentation.
- Business Administration & Compliance
- Manage the careers inbox and maintain internal databases for field engineers and applicants.
- Produce, format, and update company documentation across departments.
- Maintain registers, trackers, and compliance documentation.
- Support continuous improvement of administrative processes and document control systems.
- Ensure all records are maintained in accordance with company procedures and compliance standards.
- General Duties
- Assist with general office management duties, including maintaining office supply stock levels and coordinating orders where required.
- Support the upkeep and presentation of the office environment, including general housekeeping oversight.
- Assist with proofreading and quality checking of company documentation, reports, and client-facing materials to ensure accuracy and professionalism.
- Provide additional administrative support and carry out other duties as required to meet business needs.
- Excellent communication and interpersonal skills.
- Strong organisational skills with the ability to manage multiple priorities.
- Highly flexible, adaptable, and able to work effectively within a team.
- Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
- Strong attention to detail and ability to work with a high level of accuracy.
- Ability to use initiative and exercise sound judgement.
- Capable of working effectively under pressure and meeting tight deadlines.
- Professional and proactive approach to work.
- Previous administration experience within an operational, logistics, or commercial environment is desirable.
This role is available now and our client is very keen to recruit quickly.
Operations Administrator employer: Purely Personnel Limited
Join a dynamic and rapidly growing team in Rackheath, near Norwich, where your role as an Operations Administrator will be pivotal to our operational success. We pride ourselves on fostering a collaborative work culture that values employee development and offers ample opportunities for career progression, all while maintaining a supportive environment that encourages innovation and excellence. With a focus on accuracy and client service, you will play a key role in ensuring smooth operations and contributing to exciting projects within a thriving business.
StudySmarter Expert Advice🤫
We think this is how you could land Operations Administrator
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute as an Operations Administrator. This will help you stand out and show you're genuinely interested.
✨Tip Number 3
Practice your communication skills! As an Operations Administrator, you'll need to interact with clients and stakeholders. Role-play common interview questions with a friend to boost your confidence.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Operations Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Operations Administrator role. Highlight your organisational skills and any relevant experience in administration, logistics, or finance. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific examples of how you've managed projects or supported teams in the past. We love a good story!
Show Off Your Communication Skills:Since this role involves liaising with clients and stakeholders, make sure to showcase your communication skills in your application. Whether it's through your writing style or examples of past interactions, let us know you can connect with people at all levels.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Purely Personnel Limited
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Operations Administrator role. Familiarise yourself with the key responsibilities mentioned in the job description, such as coordinating resources and managing documentation. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple priorities or projects. Be ready to discuss how you keep track of deadlines and ensure accuracy in your work, as these are crucial for the role.
✨Communicate Effectively
As an Operations Administrator, you'll need to communicate with clients and stakeholders at all levels. Practice articulating your thoughts clearly and confidently. Consider preparing a few questions to ask during the interview, which can also showcase your communication skills and interest in the company.
✨Demonstrate Proactivity
The ideal candidate for this role is proactive and adaptable. Think of instances where you've taken the initiative to improve processes or solve problems in previous roles. Sharing these examples will highlight your ability to contribute positively to the team and adapt to the fast-paced environment.
