At a Glance
- Tasks: Provide top-notch admin support to the General Secretary and manage a busy workload.
- Company: Join a dynamic union environment focused on collaboration and inclusivity.
- Benefits: Earn £25.62 per hour plus holiday pay, with all equipment provided.
- Other info: Perfect for those looking to develop their professional skills in a supportive team.
- Why this job: Gain valuable experience in a fast-paced role while making a real difference.
- Qualifications: Strong communication skills and attention to detail are essential.
The predicted salary is between 25.62 - 25.62 £ per hour.
This temporary position provides high level administrative and organisational support to the General Secretary and the Executive Officer to the General Secretary. The role requires excellent communication skills, strong attention to detail, and the ability to manage a varied workload in a fast paced union environment.
Key Responsibilities
- Communication & Correspondence
- Handle incoming and outgoing mail, emails, and telephone calls.
- Manage enquiries, queries, and complaints, ensuring they are directed to the appropriate staff or department.
- Draft and respond to correspondence on behalf of the department.
- Proofread documents to ensure accuracy and clarity.
- Diary & Meeting Management
- Maintain and update the appointments diary.
- Arrange meetings with staff, members, and external contacts.
- Book meeting rooms and organise required facilities.
- Make travel and accommodation arrangements as needed.
- Meeting & Committee Support
- Prepare documentation for meetings, committees, conferences, and seminars.
- Collate and distribute agendas and papers.
- Respond to enquiries relating to meetings and events.
- Record attendance and take minutes, capturing decisions and actions.
- Distribute agreed minutes and follow up on outcomes as directed.
- Administrative & Data Management
- Set up and maintain filing systems, both electronic and paper based.
- Create spreadsheets and handle data for reporting and information purposes.
- Maintain and update departmental contact databases.
- Keep accurate attendance records for the departmental team.
- Assist with surveys, data collection, and formatting results.
- Support information gathering and checking for departmental projects.
- Finance & Procurement
- Maintain departmental expense records in line with financial policies.
- Place orders and process invoices within delegated authority and financial procedures.
- Teamwork & Professional Development
- Work collaboratively with colleagues across the department.
- Promote equality, diversity, and inclusive practice in all aspects of work.
- Identify personal training needs and report them to the Head of Department.
- Undertake any other reasonable duties as required.
Temporary Personal Assistant to the General Secretary employer: Purely PA
As a Temporary Personal Assistant to the General Secretary, you will be part of a dynamic and supportive team within a fast-paced union environment that values communication and collaboration. The company offers competitive pay, comprehensive training opportunities, and a commitment to promoting equality and diversity, making it an excellent employer for those seeking meaningful work in a role that directly supports organisational leadership. With all necessary equipment provided and a structured work pattern, this position allows for professional growth while contributing to impactful initiatives.
StudySmarter Expert Advice🤫
We think this is how you could land Temporary Personal Assistant to the General Secretary
✨Get Your Foot in the Door with Temp Agencies
Temporary roles in HR are often filled through agencies. Reach out to temp agencies that specialise in HR placements. They can help you find gigs quickly and give you a chance to demonstrate your skills in real-world scenarios.
✨Network at HR Events and Workshops
Dive into local HR events, workshops, and seminars. These are great opportunities to meet professionals already in the field and might lead to temporary positions. Be sure to have a chat, exchange contacts, and express your interest in on-the-spot opportunities!
✨Showcase Your Flexibility
In the temporary HR world, being adaptable is key. When you're networking or interviewing, highlight your ability to quickly learn and fill diverse roles, from recruitment to employee onboarding. Make it clear that you’re ready to dive in at any time!
✨Apply Directly Through Our Website
Don’t forget to check out the opportunities at Purely PA and apply directly via our website. This way, you can express your interest in temporary roles and get ahead in the application process!
We think you need these skills to ace Temporary Personal Assistant to the General Secretary
Some tips for your application 🫡
Show Off Your People Skills:In HR, showcasing your interpersonal skills is key. Make sure your CV highlights any experience you have dealing with talent management, resolving conflicts, or facilitating workshops. We want to see your ability to connect with others!
Tailor Your CV to HR:Use HR-specific language in your CV and cover letter. Mention any specific HR tools, software, or methodologies you’re familiar with, like ATS systems or performance management frameworks. This will show that you’re not just a good fit, but you've got the know-how to back it up!
Emphasise Your Flexibility:Since this is a temporary role, emphasising your adaptability and willingness to learn quickly is crucial. Include examples of how you've successfully jumped into new environments before or handled sudden changes in previous jobs. We love a team player who can hit the ground running!
Availability Matters:In your application, make sure to clarify your availability and commitment to the temporary position. This will help us understand when you can start and how you fit into our plans at Purely PA. So, don’t be shy about laying it all out there!
How to prepare for a job interview at Purely PA
✨Showcase Your Adaptability
Given that this is a temporary HR role at Purely PA, it's crucial to demonstrate your flexibility and ability to adapt quickly. You might be thrown into new projects or systems, so share examples of how you've successfully navigated changes in past roles.
✨Familiarise Yourself with HR Tools
Many HR positions require familiarity with tools like HRIS or ATS systems. Before the interview, brush up on the specific software that Purely PA uses—if you see any mentioned in the job posting, make sure you're ready to discuss them and your experience with similar tools.
✨Your Motivation Matters
As a temp, it's essential to convey your motivation for this role. Employers often look for candidates who are not just filling a position, but who are genuinely keen on contributing effectively in a short period. Consider sharing why you’re passionate about HR and how you see yourself adding value at Purely PA.
✨Prepare for Real-World Scenarios
HR interviews often include situational questions that test your problem-solving skills. Think about common HR challenges, like dealing with conflict or managing onboarding efficiently, and prepare to discuss how you would handle these situations at Purely PA.
