At a Glance
- Tasks: Support senior executives with calendar management, meeting coordination, and travel arrangements.
- Company: Dynamic international investments firm with a focus on diversity and inclusion.
- Benefits: Competitive salary, bonus, hybrid working, and professional development opportunities.
- Other info: Opportunity for occasional international travel and excellent career growth.
- Why this job: Gain exposure to C-suite leadership and enhance your organisational skills in a fast-paced environment.
- Qualifications: Experience supporting senior executives and strong communication skills are essential.
The predicted salary is between 65000 - 70000 € per year.
An international investments firm is seeking a highly organised and proactive Executive Assistant to support the senior stakeholders in the secretariat team. This role will involve managing complex calendars, coordinating Board and Committee meetings, supporting investor relations activities and roadshows, arranging travel, preparing presentations and meeting materials, and acting as a key liaison between senior stakeholders, shareholders, and Non-Executive Directors.
The successful candidate will have previous solid experience supporting senior executives within a fast‑paced corporate environment, strong organisational and communication skills, and the ability to handle confidential information with discretion. Experience with Board administration and investor relations support is advantageous. The ideal candidate will have worked for a listed company and a good understanding of a PLC.
Key Responsibilities- Provide day‑to‑day administrative and operational support to the Secretariat and Investor Relations teams.
- Manage complex calendars, meetings, appointments, and international travel arrangements.
- Act as a liaison between internal teams, shareholders, investors, Board members, and external stakeholders.
- Maintain and update investor relations databases, contact records, and meeting notes.
- Coordinate Board and Committee meetings, including agenda preparation, collation of papers, and timely distribution of materials.
- Manage the upload and organisation of Board documentation through Boardvantage.
- Support Board meetings, shareholder meetings, and related governance activities.
- Coordinate investor roadshows and assist with logistics and scheduling.
- Work closely with Executive Assistants and wider support teams on Board and investor‑related arrangements.
- Serve as a key point of contact for Non‑Executive Directors, including travel coordination and expense management.
This is an excellent opportunity to join a professional and dynamic international business with exposure to senior leadership and governance activities. Occasional international travel will be required for Board meetings. Salary is dependent on experience.
We champion diversity, equity, and inclusion, embedding these values into every aspect of our operations. Our unwavering commitment to these principles is evident in our recruitment practices and our comprehensive training and development programmes. We partner with organisations that share our dedication to fostering diverse and inclusive workplaces, where individuals can be their true selves in the workplace.
Executive Assistant - Board level in London employer: Purely PA
Join a prestigious international investments firm located in the vibrant West End, where you will thrive in a dynamic and professional environment. We offer competitive salaries, hybrid working arrangements, and a strong commitment to employee growth through comprehensive training and development programmes. Our inclusive work culture champions diversity and provides meaningful opportunities to engage with senior leadership and governance activities, making it an exceptional place for your career advancement.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant - Board level in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the lookout for an Executive Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values, especially around diversity and inclusion, as this will help you align your answers with what they’re looking for. Plus, it shows you’re genuinely interested!
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to liaise with various stakeholders. Role-play common interview scenarios with a friend to boost your confidence and refine your responses.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that might be perfect for you. Plus, applying directly shows your enthusiasm and commitment to joining our team.
We think you need these skills to ace Executive Assistant - Board level in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing complex calendars and supporting senior executives, as these are key aspects of the job. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your experience with Board administration and investor relations, and don’t forget to show your enthusiasm for working with us at StudySmarter.
Showcase Your Organisational Skills:In your application, give examples of how you've successfully managed multiple tasks and priorities in a fast-paced environment. We love candidates who can demonstrate their organisational prowess, especially when it comes to coordinating meetings and travel arrangements.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates directly from us. Plus, it shows you're keen on joining our team!
How to prepare for a job interview at Purely PA
✨Know Your Stakeholders
Before the interview, research the company and its key stakeholders. Understand their roles and how they interact with the Executive Assistant. This will help you demonstrate your knowledge of the business and show that you're proactive.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed complex calendars and coordinated meetings in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your organisational prowess.
✨Demonstrate Discretion and Professionalism
Since you'll be handling confidential information, it's crucial to convey your understanding of discretion. Share experiences where you've successfully managed sensitive information and maintained professionalism under pressure.
✨Prepare for Scenario Questions
Expect scenario-based questions related to Board administration and investor relations. Think about potential challenges you might face in this role and how you would address them. This shows your problem-solving skills and readiness for the position.
