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- Tasks: Support two Directors with scheduling, meetings, and administrative tasks in a fast-paced environment.
- Company: Boutique placement agency in London known for its exceptional service.
- Benefits: Hybrid working model, competitive salary, and opportunities for professional growth.
- Other info: 14-month fixed-term contract starting February 2026.
- Why this job: Be a key player in a dynamic team and enhance your organisational skills.
- Qualifications: Proven EA experience and proficiency in Salesforce required.
The predicted salary is between 45000 - 55000 £ per year.
We are seeking an exceptional Executive Assistant for this 14 months FTC to provide high-level support to two Directors at a highly regarded boutique placement agency in London. This is a key role requiring meticulous attention to detail, strong IT proficiency (Salesforce), outstanding organisational skills, and the ability to operate efficiently in a fast-paced, client-focused, transaction-driven environment. The successful candidate will be instrumental in ensuring the smooth day-to-day management of the Directors' schedules, while also providing broader administrative and business support across the team.
Key Responsibilities
- Manage complex diaries across multiple time zones
- Coordinate internal and external meetings with institutional investors and fund managers
- Assist with investor roadshows, fundraising schedules, and conference planning
- Full travel management (UK & international), including itineraries, visas, and expenses
- Prepare meeting materials, agendas, and follow-up actions
- Support the preparation and formatting of presentations, pitch materials, and investor documents
- Maintain CRM systems (Salesforce) and ensure accurate tracking of contacts and interactions
- Manage expenses, invoicing, and other administrative processes
Key Requirements
- Proven EA experience within a placement agent, private credit, private equity, asset management, investment banking, or alternative investment firm
- Proficiency with Salesforce
- Strong written and verbal communication skills, with confidence engaging senior stakeholders
- Highly proactive, organized, and able to work with discretion and confidentiality
- Team player with the ability to thrive in a dynamic, fast-paced environment
Executive Assistant to employer: Purely PA
Contact Detail:
Purely PA Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your responses to highlight how your skills, especially with Salesforce and managing complex schedules, align with their needs. Show them you’re not just any EA, but the perfect fit!
✨Tip Number 3
Practice your communication skills! Since you'll be engaging with senior stakeholders, it’s crucial to convey your thoughts clearly and confidently. Consider mock interviews with friends or mentors to polish your delivery.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of resources to help you land that dream job. Plus, it shows you’re serious about joining our team and makes it easier for us to spot your application.
We think you need these skills to ace Executive Assistant to
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing complex diaries and supporting senior stakeholders, as these are key aspects of the job. We want to see how your skills align with what we're looking for!
Showcase Your IT Skills: Since proficiency with Salesforce is a must, don’t forget to mention any relevant experience you have with CRM systems. If you've used Salesforce before, give us the details! We love seeing candidates who can hit the ground running.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of how you've managed busy schedules or coordinated meetings in the past. We want to know what makes you stand out!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. Plus, it’s super easy!
How to prepare for a job interview at Purely PA
✨Know Your Directors
Before the interview, research the two Directors you'll be supporting. Understand their backgrounds, work styles, and any recent projects they've been involved in. This will not only help you tailor your responses but also show that you're genuinely interested in the role.
✨Master Salesforce
Since proficiency with Salesforce is a key requirement, make sure you brush up on your skills. Familiarise yourself with its features, especially those related to CRM management. If possible, prepare examples of how you've used Salesforce effectively in previous roles.
✨Demonstrate Organisational Skills
Be ready to discuss specific strategies you use to manage complex diaries and schedules. Consider sharing a scenario where you successfully coordinated multiple meetings across different time zones, highlighting your attention to detail and ability to prioritise tasks.
✨Prepare for Scenario Questions
Expect questions that assess your ability to handle fast-paced environments. Prepare for situational questions like how you'd manage conflicting priorities or last-minute changes in travel plans. Use the STAR method (Situation, Task, Action, Result) to structure your answers clearly.