At a Glance
- Tasks: Support the Executive Team with scheduling, communication, and office management.
- Company: Join PureGym, the UK's No.1 gym operator, committed to diversity and employee experience.
- Benefits: Free gym membership, flexible working, 25 days leave, and great learning resources.
- Other info: Dynamic work environment with opportunities for personal and professional growth.
- Why this job: Be the backbone of our Exec Team and help shape the future of fitness.
- Qualifications: Experience as an EA or in a fast-paced admin role, with strong organisational skills.
The predicted salary is between 36000 - 60000 £ per year.
The PureGym Way
PureGym is the No.1 gym operator in the UK, and the 4th largest gym operator worldwide. With 700+ gyms and over 2 million members across the UK, Europe & the US, we are the gym where Everybody is Welcome. We champion diversity and are committed to providing a workplace where everyone feels free to be. We are proud to be recognised as a Top Institute Employer, reflecting our commitment to excellence in employee experience and workplace culture. See our careers page for full benefits.
We offer:
- Free nationwide gym membership for you + 1
- A truly flexible working culture
- Life insurance x4
- Company pension contribution
- 25 days annual leave, plus 1 personal day
- Option to purchase additional holiday (up to 10 days)
- Great learning & development resources
- Enhanced maternity pay, paternity and adoption leave
The Role
Location: London (4 days in the office)
Type: Full Time
Contract type: Perm
We are expanding our Executive Support team and are looking to bring in an additional experienced Executive Assistant as a result of Executive Team growth. This role is key to provide the Exec Team (Group Management Board) with the necessary day-to-day professional and personal service and support, enabling them to focus on delivering the PureGym strategic agenda.
Key Duties will Include
- Time and Schedule Management:
- Excellent diary management across multiple diaries
- Experience in annual schedule design – linked to public company standards and board and bond/investor update requirements
- Experience planning and executing on-site and off-site meetings and events
- Service and Relationships:
- Interface between Executive Team ensuring communication and relationships are strong
- Interface to external stakeholders/Board (LGP, KKR etc.)
- Manage inbound queries and invites professionally and appropriately
- Letter and email drafting/management
- Meeting support – deck preparation and where necessary minute taking
- Travel:
- Domestic and International Travel
- Flight bookings
- Train bookings
- Taxi bookings
- Visa procurement when necessary
- Personal support:
- Management of work commitments in line with personal and family commitments
- Expenses – inputs and authorizations
- Personal support – shopping, fetching, carrying, delivering, personal appointments and family interface
- Office Management:
- Welcoming visitors, being the face of the brand, organising refreshments, where needed
- Manage post and correspondence distribution
- Meeting room management to include working closely with the IT Team on all IT equipment needs
- Ordering and managing stationary supplies
- General office organisation, ensuring all facilities are clean and tidy at all times and stocked with the necessary snacks and drinks for our team members and any external visitors
- Responsible for office internal communications
- Managing any office maintenance issues that arise and liaising with third parties e.g. the cleaner
- Liaising with the reception team on building and maintenance issues, visitor registration, contractors and deliveries
- Monthly office H&S checks and reporting to the H&S team
- Supporting the PureGym engagement agenda:
- General support with organising company-wide events and conferences
- Responsible for creating a great community in the London and Leeds office, bringing our culture to life, by organizing an annual calendar of events and working with the Employee Communications Manager and the culture committee to drive employee engagement.
The Person
Skills required:
- Confidence and capability using all of the following to a good standard: PowerPoint, Word and Excel
- Diary management through Outlook
- Skilled in written communication
- Skilled host and 'face of the brand' to external partners or stakeholders
- Excellent organisational skills
- Outstanding attention to detail
- Personal approach to work:
- Eager to learn from Exec Team and be exposed to an environment where decisions are made and executed
- Proactive approach to work and making the lives of the exec easier
- Service focused with incredibly high standards
- Private and confidential in nature – discrete and unassuming
- Protective of their stakeholders
- Organised, helpful and calm under pressure with the ability to prioritise and communicate appropriately
- Adaptable and flexible depending on what is needed day-to-day
Experience:
- EA experience in a fast-moving environment, or an administrative role in a service provision business
- Experience working with a CEO, CFO and COO in a public environment
- Experience working for multiple Senior Executives
- Experience of protecting and navigating the financial calendar, understanding prep and work commitments and 'no fly zones' in the CEO, CFO & COO's calendar
- Experience managing an office or similar space
Our Values
- Make a difference.
- Excite and inspire others. 'Own it' and be the best we can be.
- Stand Shoulder to Shoulder.
- Collaborate and share with each other. Include everyone and embrace uniqueness.
- Focus on the detail.
- Care about the little things. Have determination and resilience to get the job done.
- Play to Win.
- Improve and innovate – never get complacent. Challenge ourselves and each other. Celebrate our success.
PureGym is proud to be an equal opportunities employer. Our company mantra is 'Everybody Welcome' and we are dedicated to promoting a diverse and inclusive place to work. From a hiring standpoint, we welcome applicants from all backgrounds and are committed to ensuring that our PureGym colleagues reflect the diversity of the nation as well as our millions of gym members we serve.
Please note: Applications will be reviewed on a rolling basis, and the advert may be withdrawn at any time. Early application is encouraged.
Executive Assistant in London employer: PureGym Limited
PureGym is an exceptional employer, offering a vibrant and inclusive work culture in the heart of London. With a commitment to employee well-being, we provide extensive benefits including free gym membership, flexible working arrangements, and robust learning opportunities, ensuring that our team members thrive both personally and professionally. Join us in a dynamic environment where your contributions are valued, and you can grow alongside a leading brand in the fitness industry.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in London
✨Tip Number 1
Network like a pro! Reach out to current or former employees at PureGym on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching PureGym's culture and values. Show us how you align with our mission of inclusivity and excellence. Bring examples of how you've made a difference in previous roles!
✨Tip Number 3
Practice your responses to common interview questions, but keep it natural. We want to see your personality shine through, so don’t be afraid to let your enthusiasm for the role show!
✨Tip Number 4
Follow up after your interview with a thank-you email. It’s a simple gesture that shows your appreciation and keeps you fresh in our minds. Plus, it’s a great chance to reiterate your excitement about the role!
We think you need these skills to ace Executive Assistant in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your experience in diary management, communication skills, and any relevant administrative roles you've held. We want to see how you can bring your unique flair to our team!
Show Off Your Skills:Don’t hold back on showcasing your proficiency with PowerPoint, Word, and Excel. Mention specific examples of how you've used these tools in previous roles, especially in a fast-paced environment. We love seeing candidates who are confident and capable!
Be Professional and Personable:As the face of our brand, it’s important to convey both professionalism and a personal touch in your application. Use a friendly tone while maintaining a level of formality that reflects the role. We’re looking for someone who can build strong relationships with our Exec Team and external stakeholders.
Apply Through Our Website:We encourage you to submit your application through our careers page. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, you’ll get to explore all the benefits we offer at PureGym!
How to prepare for a job interview at PureGym Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role at PureGym. Familiarise yourself with the key duties like diary management, travel arrangements, and office management. This will help you speak confidently about how your skills align with their needs.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed multiple tasks or projects in a fast-paced environment. Highlight your attention to detail and ability to prioritise, as these are crucial for supporting the Executive Team effectively.
✨Demonstrate Your Communication Skills
As an Executive Assistant, you'll be the face of the brand. Practice articulating your thoughts clearly and professionally. Be prepared to discuss how you've handled communication with senior executives or external stakeholders in the past, showcasing your written and verbal skills.
✨Embrace the Company Culture
PureGym values diversity and a positive workplace culture. Research their values and think about how you can contribute to their mission. During the interview, express your enthusiasm for creating a great community and engaging with colleagues, which will show that you're a good cultural fit.
