Personal Assistant

Temporary Personal Assistant (Part Time)

Hours/days required: Preferably Tues, Wed and Friday, working 7.5 hours each day

Start: Early September

Location: Cambridge City (with parking)

Our Client, a well-established family-owned business with a heritage spanning more than 90 years, operates within a dynamic and evolving industry. They have established a strong reputation for long-term, sustainable growth, integrity together with a supportive working culture. Recently, they have embarked upon a period of change to a new structure and are looking to strengthen the team. The Company prides itself on fostering a collaborative culture and valuing their team members' contributions. This is an exciting opportunity to join a close-knit team during a pivotal time of change, offering the chance to support senior leadership and make a meaningful impact.

This role is integral to ensuring the smooth functioning of the leadership team as they implement strategic initiatives and manage the day-to-day affairs of the business. Supporting the Executive Chairman and broader leadership team, the successful candidate will be at the heart of the organisation's transitional phase. If you're an experienced professional who thrives in a varied environment and enjoys working in a trusted, confidential manner, this could be the perfect opportunity for you.

Key Responsibilities:

• Managing and maintaining the Executive Chairman's busy diary, ensuring priorities are optimally scheduled
• Handling sensitive correspondence with discretion and professionalism
• Coordinating and preparing materials for board and committee meetings, including distribution of papers and follow-up actions
• Organising corporate events, such as board offsites and shareholder gatherings
• Supporting the leadership team with travel arrangements and expense reconciliations
• Providing administrative assistance to various projects, including preparing reports
• Assisting with operational tasks within the family office, including meeting coordination and day-to-day support
• Contributing to office management activities, such as onboarding new staff, managing office systems, and supporting social and corporate functions
• Liaising with external agencies to support marketing and PR activities as needed

Essential Skills & Experience:

• Proven experience as a Personal/Executive Assistant or in a senior administrative support role
• Excellent organisational and time management abilities
• Strong communication skills, both written and verbal
• Ability to manage multiple priorities independently with high confidentiality
• Proficiency in Microsoft Office 365 suite, including Outlook, Word, PowerPoint, Excel, and Teams
• Experience supporting senior executives, ideally within a corporate or entrepreneurial environment

Desirable Skills & Experience:

• Previous experience supporting a Chairman, CEO, or other C-suite executives
• Business project coordination or event management experience
• Familiarity with SME or family-owned business settings

Personal Attributes:

• Trustworthy and dependable
• Approachable and professional
• Highly organised, proactive, and calm under pressure
• Flexible and adaptable to changing needs
• Strong problem-solver with a collaborative mindset

Additional Requirements:

• Availability to work three days per week, with flexibility in schedule
• Office-based position with no hybrid working preferred
• Valid rights to work in the UK

If you are ready to take on a varied and influential role during an exciting period of transition, we encourage you to submit your CV.