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For Companies At a Glance
- Tasks: Support office operations, manage documents, and assist with meetings and events.
- Company: Join a growing organisation based near Chelmsford, focused on excellence in office management.
- Benefits: Enjoy a collaborative environment with opportunities for personal growth and development.
- Why this job: Be part of a dynamic team, enhance your skills, and make a real impact in the office.
- Qualifications: Experience in administration and customer service; proficiency in Microsoft Office is essential.
- Other info: Work 35 hours a week in a supportive and engaging atmosphere.
The predicted salary is between 24000 - 36000 £ per year.
I am working with a growing organisation that is looking to recruit an Office Assistant to join their team, based on the outskirts of Chelmsford. You will be providing support to maintain the high standard of the office, ensuring everything is in order and running efficiently. This role involves a high level of support for administrative tasks and projects dealing with local authorities, solicitors, and estate/property management companies.
Main Duties:
- Working closely with the Office Manager to provide the expected level of service for office administration and projects
- Responsible for filing and maintaining documents, both paper and electronic
- Assist in reviewing and implementing improvements in administrative tasks and office procedures
- Assist in coordinating calendars for internal and external meetings, general use, and company events
- Liaise with the Finance team and external suppliers to ensure invoices are checked, paid, and records are maintained
- Document and update systems and procedures
- Review suppliers, researching and making suggestions (e.g., insurance, broadband, IT contracts)
- Manage repairs for properties
- Develop and maintain business relationships, interacting with staff and suppliers to promote excellent working procedures and a collaborative environment
- Greet and look after visitors, prepare meeting rooms, arrange food and drinks, and assist with requests such as photocopying
- Arrange couriers and manage post
- Assist with PA duties for the Directors
Key Requirements:
- Experience in administration and customer service
- Proactive and positive personality
- Proficient in all Microsoft Office packages, including Word and Excel
- Knowledge of in-house systems
- Strong team-building skills
Working hours: 35 hours per week.
Office Assistant employer: Pure Resourcing Solutions
Contact Detail:
Pure Resourcing Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Assistant
✨Tip Number 1
Familiarise yourself with the specific administrative tasks mentioned in the job description. Understanding the nuances of filing, document maintenance, and calendar coordination will help you stand out during interviews.
✨Tip Number 2
Showcase your proficiency in Microsoft Office by preparing examples of how you've used these tools effectively in previous roles. Being able to discuss specific projects where you utilised Word and Excel can demonstrate your capability.
✨Tip Number 3
Research the organisation and its culture. Knowing about their values and recent projects can help you tailor your conversation during interviews, showing that you're genuinely interested in being part of their team.
✨Tip Number 4
Prepare to discuss your experience in customer service and how it relates to office administration. Highlighting your proactive and positive personality will resonate well with the hiring team, as they seek someone who can contribute to a collaborative environment.
We think you need these skills to ace Office Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration and customer service. Emphasise your proficiency in Microsoft Office and any specific systems you have used.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive and positive personality. Mention how your skills align with the duties of the Office Assistant role, particularly in supporting administrative tasks and improving office procedures.
Highlight Teamwork Skills: In your application, provide examples of how you've successfully worked in a team environment. This is crucial as the role involves developing business relationships and promoting collaboration.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for an Office Assistant.
How to prepare for a job interview at Pure Resourcing Solutions
✨Show Your Organisational Skills
As an Office Assistant, you'll need to demonstrate your ability to keep things in order. Be prepared to discuss specific examples of how you've managed documents, coordinated calendars, or improved office procedures in previous roles.
✨Highlight Your Customer Service Experience
This role involves interacting with various stakeholders, so it's crucial to showcase your customer service skills. Share stories that illustrate your proactive and positive approach when dealing with clients or colleagues.
✨Familiarise Yourself with Microsoft Office
Since proficiency in Microsoft Office is a key requirement, make sure you brush up on your skills, especially in Word and Excel. You might be asked to demonstrate your knowledge during the interview, so be ready to discuss how you've used these tools effectively.
✨Prepare Questions About the Role
Interviews are a two-way street, so come prepared with questions about the office environment, team dynamics, and expectations for the Office Assistant role. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
