At a Glance
- Tasks: Manage daily operations, track orders, and ensure smooth logistics in a growing ecommerce business.
- Company: Dynamic ecommerce startup focused on innovation and growth.
- Benefits: Competitive salary, flexible hours, and opportunities for professional development.
- Other info: Exciting environment with potential for career advancement and hands-on experience.
- Why this job: Be a key player in transforming a startup into a structured organisation while growing your skills.
- Qualifications: Strong organisational skills, attention to detail, and ability to work independently.
The predicted salary is between 28000 - 32000 € per year.
This is a hands-on operations role focused on bringing structure, visibility, and control to the day-to-day running of a growing ecommerce business. You will take ownership of core operational systems and processes, ensuring orders, suppliers, inventory, and reporting are accurately tracked and actively managed. This is not a passive support role; you will be expected to take initiative, maintain high standards of accuracy, and identify issues before they escalate. Working directly with the founder, you will play a key role in transitioning the business from a fast-moving startup into a more structured, process-driven organisation. This role is ideal for someone organised, proactive, and eager to grow into greater responsibility over time.
Key Responsibilities
- Operational Systems & Workflow Ownership
- Own and manage day-to-day operational tracking across orders, suppliers, logistics, and work-in-progress.
- Ensure all operational data is accurate, up to date, and clearly structured.
- Identify gaps, inconsistencies, or risks and take action without waiting for direction.
- Maintain visibility over supplier status, payments, and operational flow to prevent delays.
- Inventory, Stock & Marketplace Coordination
- Maintain accurate inventory records across all sales channels, particularly Amazon.
- Monitor stock levels and proactively manage reordering requirements.
- Coordinate stock movements and deliveries.
- Ensure marketplace listings and data are accurate and aligned with actual operations.
- Reporting, Visibility & Business Rhythm
- Build and maintain structured Excel-based systems for tracking performance and operations.
- Produce weekly operational reports highlighting key metrics, trends, and issues.
- Maintain and update the business scorecard to support decision-making.
- Product & Supplier Coordination
- Track product development across suppliers, design, compliance, and technical workstreams.
- Ensure timelines and requirements are clearly managed and communicated.
- Admin, Projects & General Support
- Provide operational and administrative support across the business.
- Coordinate trade fairs, travel, meetings, and ad hoc projects.
What We’re Looking For
Essential Skills & Experience
- Proven ability to build and manage structured systems (e.g., spreadsheets, trackers, tools).
- Comfortable working with data to identify issues and drive action.
- Strong sense of ownership with a track record of delivering without close supervision.
- Excellent attention to detail and ability to manage multiple moving parts.
- Quick to learn and adapt to new systems independently.
- Reliable, proactive, and accountable for outcomes.
- Positive, energetic, and motivated to grow with the business.
Preferred Experience
- Experience using Excel or similar tools for data management and analysis.
- Background in B2C ecommerce or operational support.
- Familiarity with online marketplaces such as Amazon or eBay.
- Experience using AI tools (e.g., ChatGPT) to improve efficiency.
Operations Executive Assistant in Woodbridge employer: Pure Resourcing Solutions Limited
Join a dynamic and innovative ecommerce business in Woodbridge as an Operations Executive Assistant, where you will be empowered to take ownership of core operational systems and processes. Our supportive work culture fosters initiative and growth, providing you with opportunities to develop your skills and advance your career in a fast-paced environment. With flexible working hours and a focus on employee well-being, we offer a rewarding experience for those eager to make a meaningful impact.
Contact Detail:
Pure Resourcing Solutions Limited Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Operations Executive Assistant in Woodbridge
✨Tip Number 1
Get your networking game on! Reach out to people in the ecommerce space, especially those who work in operations. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Show off your skills! If you’ve got experience with Excel or managing operational systems, create a portfolio or a case study. This will help you stand out and demonstrate your proactive approach.
✨Tip Number 3
Don’t just apply; engage! When you find a role that excites you, reach out directly to the hiring manager or team. A quick message expressing your enthusiasm can make a big difference.
✨Tip Number 4
Keep an eye on our website for openings! We’re always looking for organised and proactive individuals like you. Applying through our site gives you a better chance to showcase your fit for the role.
We think you need these skills to ace Operations Executive Assistant in Woodbridge
Some tips for your application 🫡
Show Your Organisational Skills:In your application, make sure to highlight your ability to build and manage structured systems. We want to see how you’ve tackled complex tasks in the past, so don’t hold back on sharing specific examples!
Be Proactive in Your Approach:This role is all about taking initiative, so let us know how you've identified issues and acted on them without waiting for direction. Share stories that showcase your proactive mindset and problem-solving skills.
Attention to Detail is Key:We’re looking for someone with a keen eye for detail. Make sure your application is free from typos and errors, and consider including examples of how your attention to detail has made a difference in your previous roles.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. We can’t wait to hear from you!
How to prepare for a job interview at Pure Resourcing Solutions Limited
✨Know Your Operations Inside Out
Before the interview, dive deep into the operations of the company. Understand their e-commerce model, key suppliers, and how they manage inventory. This will not only show your interest but also help you discuss how you can bring structure and visibility to their operations.
✨Showcase Your Data Skills
Since this role involves managing operational data, be prepared to discuss your experience with Excel or similar tools. Bring examples of how you've used data to identify issues or improve processes in previous roles. This will demonstrate your analytical skills and attention to detail.
✨Demonstrate Proactivity
The job description emphasises taking initiative, so come ready with examples of when you've identified problems before they escalated. Share stories that highlight your ability to act independently and maintain high standards, which will resonate well with the founder.
✨Ask Insightful Questions
Prepare thoughtful questions about the company's current operational challenges and future goals. This shows you're not just interested in the role but are also thinking about how you can contribute to their growth and transition into a more structured organisation.
