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- Tasks: Support Executive Directors with diary management, travel arrangements, and event coordination.
- Company: Join a well-established regional business in Ipswich with a strong reputation.
- Benefits: Enjoy a competitive salary of £30,000 and a supportive team environment.
- Why this job: Be part of a dynamic team, enhance your organisational skills, and make a real impact.
- Qualifications: Looking for self-motivated individuals with excellent communication and time management skills.
- Other info: This is a 9-month fixed-term contract, perfect for gaining valuable experience.
The predicted salary is between 24000 - 36000 £ per year.
Executive Personal Assistant Ipswich, Office Based 37.5hours Monday-Friday 9month fixed term contract £30,000 Pure are delighted to be supporting an established regional business in the recruitment of an Executive Personal Assistant to join their established PA Team in Ipswich. We would love to speak with you if you are self-motivated, personable and personable. You will play a crucial role in providing effective day-to-day support to our Executive Directors and driving high standards across the organisation. You will be supporting three Executive Directors, ensuring their daily operations run smoothly. Key Responsibilities Diary Management: Efficiently manage calendars, arrange events, book meeting rooms, and coordinate catering. Prepare and distribute meeting papers, take minutes, and follow up on action items. Travel Management: Organise travel arrangements, including flights, train journeys, and accommodation. Event Coordination: Support the organisation of external events such as the annual golf day, Colleague Awards, and leadership events. Report Production: Assist in producing Board reports and monthly business updates across the Group and its subsidiaries. Information Support: Provide research and reports to support Executive Directors’ needs, including financial and statistical information. Customer Focus: Serve as a professional first point of contact for internal and external communications. Document Drafting: Contribute to communications by drafting documents, creating promotional literature, and preparing presentations. Team Support: Assist with the induction and training of new team members as needed. Time Management: Prioritise commitments to ensure efficient use of time for Executive Directors. Confidentiality: Handle sensitive information with discretion. Coordination: Work collaboratively with other Executive PAs to support the Group\’s operations
Executive Personal Assistant employer: Pure Resourcing Solutions Limited
Contact Detail:
Pure Resourcing Solutions Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Personal Assistant
✨Tip Number 1
Familiarise yourself with the company culture and values of the organisation you're applying to. This will help you tailor your approach during interviews and demonstrate that you understand their mission and how you can contribute.
✨Tip Number 2
Network with current or former employees on platforms like LinkedIn. They can provide valuable insights into the role and the team dynamics, which can give you an edge in your discussions with the hiring managers.
✨Tip Number 3
Prepare specific examples from your past experiences that showcase your skills in diary management, travel coordination, and event planning. Being able to discuss these in detail will highlight your suitability for the role.
✨Tip Number 4
Demonstrate your organisational skills by following up promptly after your interview. A well-crafted thank-you email can reinforce your interest in the position and leave a positive impression on the hiring team.
We think you need these skills to ace Executive Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the responsibilities of an Executive Personal Assistant. Focus on skills like diary management, travel coordination, and document drafting.
Craft a Compelling Cover Letter: Write a cover letter that showcases your personality and motivation for the role. Mention specific examples of how you've successfully managed multiple tasks or supported executives in previous positions.
Highlight Soft Skills: Emphasise your interpersonal skills, time management abilities, and discretion when handling sensitive information. These traits are crucial for the role and should be evident in your application.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for an Executive Personal Assistant.
How to prepare for a job interview at Pure Resourcing Solutions Limited
✨Showcase Your Organisational Skills
As an Executive Personal Assistant, you'll need to demonstrate your ability to manage multiple tasks efficiently. Be prepared to discuss specific examples of how you've successfully managed diaries, organised events, or coordinated travel arrangements in the past.
✨Emphasise Your Communication Skills
Since you'll be the first point of contact for internal and external communications, it's crucial to highlight your strong communication skills. Practice articulating your thoughts clearly and confidently, and consider sharing instances where your communication made a positive impact.
✨Demonstrate Discretion and Professionalism
Handling sensitive information is a key part of the role. Be ready to discuss how you maintain confidentiality and professionalism in your previous roles. This will reassure the interviewers that you can be trusted with their executive's private matters.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and time management skills. Prepare for scenarios where you might have to prioritise conflicting demands or handle unexpected changes in plans, and think about how you would respond effectively.
