Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support daily office operations and coordinate training courses in a dynamic environment.
- Company: Award-winning Hampshire consultancy specialising in HR and recruitment.
- Benefits: Competitive salary, 25 days leave, private medical insurance, and free parking.
- Other info: Flexible hours, career development opportunities, and fun team-building events.
- Why this job: Join a growing team and make a real impact in a supportive workplace.
- Qualifications: 3 years admin experience, strong organisational skills, and customer service mindset.
The predicted salary is between 25000 - 28000 £ per year.
North Baddesley, SO52 9LP
Salary: 25-28k per annum (FTE 32-34k)
80% FTE (28 hours per week)
Flexible hours
Competitive benefits package
Experts in Human Resources
Award-winning Hampshire based business consultancy specialising in HR, recruitment and training. Founded in 2012, we have grown into one of the south's leading HR consultancies with well over 100 years of experience between the team. From SMEs through to FTSE - we are helping a range of companies to realise their potential and build competitive advantage through individual, team and organisational capability.
Due to continued growth, we are looking to appoint an office administrator to support the smooth day-to-day running of our office, training suite and internal systems.
Office Administrator, the role:
- Act as the first point of contact for visitors, associates and incoming calls
- Manage the day-to-day running of the office, including facilities and supplies
- Coordinate training courses, including bookings, materials, room setup and refreshments
- Maintain CRM (Active Campaign) and operational systems (Halo), tracking leads and client activity
- Set up new clients on internal systems and support onboarding processes
- Manage timesheets and support accurate client billing and invoicing
- Process invoices, reconcile payments and liaise on outstanding accounts
- Provide diary management and PA support to the Managing Director where required
- Support internal HR administration including onboarding, offboarding and HR system updates
- Coordinate company events, meetings and team activities
- Assist with compliance, accreditations, insurance and health & safety administration
- Produce reports and KPIs for the Managing Director
- Liaise with suppliers, contractors and service providers
Office Administrator, the person:
- Minimum of 3 years experience in an administrative or office support role
- Excellent organisational skills with the ability to manage multiple priorities
- Strong customer service mindset and professional communication skills
- Proactive, self-motivated and able to work independently
- High attention to detail and accuracy
- Confident using Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Friendly, approachable and a strong team player
Desirable:
- Experience within a service-based or HR environment
- Exposure to bookkeeping or finance systems (e.g. Xero, AAT Level 2)
Office Administrator, the benefits:
- 25 days annual leave plus bank holidays and Christmas shutdown (pro-rated)
- Private medical insurance (after probation)
- Life assurance (4x salary)
- Standard Life pension scheme with 5% employer contribution
- Permanent health insurance scheme
- Free on-site parking
- Weekly yoga classes
- Sponsorship of further education and training
- Regular team building events
No applications from agencies please.
Office Administrator in Southampton employer: Pure Human Resources Ltd
Contact Detail:
Pure Human Resources Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator in Southampton
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Office Administrator role, and who knows? They might just have the inside scoop on openings that aren't even advertised yet.
✨Tip Number 2
Prepare for those interviews! Research the company and its culture, especially since we're all about HR and training. Think about how your skills can help us keep things running smoothly and be ready to share examples of your past experiences.
✨Tip Number 3
Don’t forget to follow up after your interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. Plus, it keeps you fresh in the interviewer's mind as they make their decision.
✨Tip Number 4
Apply directly through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're genuinely interested in joining our award-winning team here at StudySmarter.
We think you need these skills to ace Office Administrator in Southampton
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Administrator role. Highlight your relevant experience and skills that match the job description, like your organisational skills and customer service mindset. We want to see how you can bring value to our team!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to tell us why you're the perfect fit for this role. Share specific examples of your past experiences that relate to the tasks mentioned in the job description. Let your personality come through!
Show Off Your Skills: Don’t forget to mention your proficiency with Microsoft Office and any experience with CRM systems. If you've got bookkeeping or finance experience, make sure to highlight that too! We love seeing candidates who are proactive and detail-oriented.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen on joining our awesome team!
How to prepare for a job interview at Pure Human Resources Ltd
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Office Administrator role. Familiarise yourself with the key responsibilities listed in the job description, such as managing office supplies and coordinating training courses. This will help you demonstrate how your experience aligns with their needs.
✨Show Off Your Organisational Skills
Since this role requires excellent organisational skills, prepare examples from your past experiences where you've successfully managed multiple priorities. Be ready to discuss how you keep things running smoothly, whether it's through effective time management or using tools like CRM systems.
✨Demonstrate Your Customer Service Mindset
As the first point of contact for visitors and associates, showcasing your strong customer service skills is crucial. Think of specific instances where you've gone above and beyond to assist someone, and be prepared to share these stories during your interview.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions that show your interest in the company and the role. Inquire about their team culture, the types of training courses you might coordinate, or how they measure success in the Office Administrator position. This not only shows your enthusiasm but also helps you gauge if the company is the right fit for you.