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- Tasks: Support daily office operations and coordinate training courses in a dynamic environment.
- Company: Award-winning Hampshire consultancy specialising in HR and recruitment.
- Benefits: Competitive salary, 25 days leave, private medical insurance, and free parking.
- Other info: Flexible hours, career development opportunities, and regular team-building events.
- Why this job: Join a growing team and make a real impact in a supportive workplace.
- Qualifications: 3 years admin experience, strong organisational skills, and customer service mindset.
The predicted salary is between 25000 - 28000 £ per year.
North Baddesley, SO52 9LP
Salary: 25-28k per annum (FTE 32-34k)
80% FTE (28 hours per week)
Flexible hours
Competitive benefits package
Experts in Human Resources
Award-winning Hampshire based business consultancy specialising in HR, recruitment and training. Founded in 2012, we have grown into one of the south's leading HR consultancies with well over 100 years of experience between the team. From SMEs through to FTSE - we are helping a range of companies to realise their potential and build competitive advantage through individual, team and organisational capability.
Due to continued growth, we are looking to appoint an office administrator to support the smooth day-to-day running of our office, training suite and internal systems.
Office Administrator, the role:- Act as the first point of contact for visitors, associates and incoming calls
- Manage the day-to-day running of the office, including facilities and supplies
- Coordinate training courses, including bookings, materials, room setup and refreshments
- Maintain CRM (Active Campaign) and operational systems (Halo), tracking leads and client activity
- Set up new clients on internal systems and support onboarding processes
- Manage timesheets and support accurate client billing and invoicing
- Process invoices, reconcile payments and liaise on outstanding accounts
- Provide diary management and PA support to the Managing Director where required
- Support internal HR administration including onboarding, offboarding and HR system updates
- Coordinate company events, meetings and team activities
- Assist with compliance, accreditations, insurance and health & safety administration
- Produce reports and KPIs for the Managing Director
- Liaise with suppliers, contractors and service providers
- Minimum of 3 years experience in an administrative or office support role
- Excellent organisational skills with the ability to manage multiple priorities
- Strong customer service mindset and professional communication skills
- Proactive, self-motivated and able to work independently
- High attention to detail and accuracy
- Confident using Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Friendly, approachable and a strong team player
- Experience within a service-based or HR environment
- Exposure to bookkeeping or finance systems (e.g. Xero, AAT Level 2)
- 25 days annual leave plus bank holidays and Christmas shutdown (pro-rated)
- Private medical insurance (after probation)
- Life assurance (4x salary)
- Standard Life pension scheme with 5% employer contribution
- Permanent health insurance scheme
- Free on-site parking
- Weekly yoga classes
- Sponsorship of further education and training
- Regular team building events
No applications from agencies please.
Office Administrator in Portsmouth employer: Pure Human Resources Ltd
Contact Detail:
Pure Human Resources Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator in Portsmouth
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Office Administrator role, and who knows? They might just have the inside scoop on openings that aren't advertised yet.
✨Tip Number 2
Prepare for those interviews! Research the company and its culture, especially since we're all about HR and training. Think about how your skills can help us keep things running smoothly and be ready to share examples from your past experiences.
✨Tip Number 3
Show off your organisational skills! When you get the chance to meet with us, bring a portfolio showcasing your previous work, like reports or projects you've managed. This will demonstrate your attention to detail and ability to juggle multiple tasks.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets seen by the right people. Plus, it shows you're genuinely interested in joining our award-winning team!
We think you need these skills to ace Office Administrator in Portsmouth
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Administrator role. Highlight your relevant experience and skills that match the job description, especially your organisational skills and customer service mindset.
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're the perfect fit for our team. Mention specific experiences that relate to the tasks listed in the job description.
Show Off Your Skills: Don’t forget to mention your proficiency with Microsoft Office and any experience with CRM or finance systems. We love seeing candidates who can hit the ground running with the tools we use!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep everything organised!
How to prepare for a job interview at Pure Human Resources Ltd
✨Know the Company Inside Out
Before your interview, take some time to research the company’s history, values, and recent achievements. Understanding their approach to HR and how they support businesses will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Showcase Your Organisational Skills
As an Office Administrator, you'll need to juggle multiple tasks. Prepare examples from your past experience where you've successfully managed competing priorities or improved office efficiency. This will demonstrate your ability to handle the role's demands effectively.
✨Prepare for Common Questions
Think about the typical questions you might face, such as those related to customer service or handling difficult situations. Practise your responses, focusing on how your skills align with the job description. This will help you feel more confident during the interview.
✨Ask Insightful Questions
At the end of the interview, be ready to ask thoughtful questions about the company culture, team dynamics, or specific responsibilities of the role. This shows your enthusiasm and helps you gauge if the company is the right fit for you.